8 15 16 Assistant City Clerk's Skeleton NotesTO: Trish L. Gleason, Assistant City Clerk
You are hereby directed to call a regular session of the City Council to be
held on Monday, August 15, 2016 p.m. at 6:00 p.m. in the Historic Federal Building
for the purpose of conducting such business that may properly come before the
City Council.
Roy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on August 15, 2016 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, Resnick,
Rios; Assistant City anager Steinhauser, City Attorney Lindahl
oc- ' Absent: Del -Corn.
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Welcome Back College Students Weeks (August 22 -September 5, 2016) was
accepted by - Ca,r- -} c ,lac-lot.,e 0-cr
CONSENT ITEMS
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1. Minutes and Reports Submitted
Arts and Cultural Advisory Commission of 6/28; City Council Proceedings of 7/26; 8/1,
8/2, 8/3, 8/4; Community Development Advisory Commission of 7/19; Dubuque County
Emergency Management Commission Minutes of 11/3/2015; 2/16/2016; 5/17/2016;
Five Flags Civic Center Advisory Commission of 7/25; Housing Commission of 7/26;
Investment Oversight Advisory Commission of 7/27; Library Board of Trustees of 5/26,
6/6, 6/23; Park and Recreation Commission of 7/12; Transit Advisory Board of 7/14;
Zoning Advisory Commission of 8/3; Zoning Board of Adjustment of 7/28; Proofs of
Publication for City Council Proceedings of 7/11, 7/18, 7/26; Proof of Publication for List
of Claims and Summary of Revenues for Month Ending 6/30
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Terry Frost for property damage; Martha Intveld for vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Terry Frost for
property damage; Martha Intveld for vehicle damage.
Suggested Disposition: Receive and File; Concur
4. AmeriCorps Partners in Learning 2016-17 Grant Agreement
City Manager recommending approval of a grant agreement the Iowa Commission on
Volunteer Services for the AmeriCorps Program.
Suggested Disposition: Receive and File; Approve
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5. Continuum of Care Phoenix Housing Special Needs Assistance Program
City Manager recommending approval of a contract with the U.S. Department of
Housing and Urban Development (HUD) for administration of the Continuum of Care
Phoenix Housing Special Needs Assistance Program that provides rental assistance for
homeless, disabled persons.
Suggested Disposition: Receive and File; Approve
6. Request for Proposals - Outdoor Pools Facility Assessment Consultant
Services
City Manager recommending approval of a Request for Proposal for consultant services
for an in-depth assessment of both Flora and Sutton Pools, provide a detailed report
including a maintenance plan and recommendations, as well as develop a master plan
for Tong -term planning.
Suggested Disposition: Receive and File; Approve
7. Southwest Arterial Property Acquisition Parcel 76 - Siebe
City Manager recommending approval of a Resolution accepting the Grant of
Permanent Utility Easement from Wesley A. Siebe and Sandra S. Siebe for the
purchase of a permanent utility easement for the Southwest Arterial Project.
RESOLUTION 297-16 Accepting a Grant of Permanent Utility Easement for the
Southwest Arterial Project from Wesley A. and Sandra S. Siebe
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Four Mounds Strategic Planning Agreement
City Manager recommending approval of an agreement between the City of Dubuque
and Four Mounds Foundation for development of short- and long-term strategic
planning.
Suggested Disposition: Receive and File; Approve
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Del Toro
9. Rite Hite / Iowa Economic Development Authority Contract
City Manager recommending approval of a contract by and among Rite Hite/AB(MC)2,
the City of Dubuque and the Iowa Economic Development Authority for expansion of
Rite Hite's operations in Dubuque.
RESOLUTION 298-16 Authorizing the execution of a contract for State Business
Financial Assistance by and among Rite Hite/AB(MC)2, the City of Dubuque, Iowa and
the Iowa Economic Development Authority
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Community Housing Initiatives (CHI) Agreement
City Manager recommending approval of an Agreement between Community Housing
Initiatives -Washington Neighborhood Housing Partnership and the City of Dubuque's
Housing & Community Development Department.
Suggested Disposition: Receive and File; Approve
11. Hillcrest Family Services Environmental Review Determination
City Manager recommending approval for the Mayor to execute the Environmental
Review Determination for Hillcrest Family Services Continuum of Care -Funded
Program.
Suggested Disposition: Receive and File; Approve
12. Quarterly Investment Report for July 30, 2016
City Manager transmitting the June 30, 2016 Quarterly Investment Report.
Suggested Disposition: Receive and File
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13. NW Arterial Fiber Optics - John F. Kennedy Road to US 52 Project Acceptance
City Manager recommending acceptance of the construction contract for the NW
Arterial Fiber Optics — JFK to US 52 Project as completed by Portzen Construction, Inc.
RESOLUTION 299-16 Accepting the NW Arterial Fiber Optics - JFK to US 52 Project
and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
14.2016 Sewershed 7, 11 and 12 Manhole Project Acceptance
City Manager recommending acceptance of the public improvement construction
contract for the FY16 Sewershed 7, 11 and 12 Sanitary Sewer Manhole Project as
completed by Connolly Construction, Inc.
RESOLUTION 300-16 Accepting the FYI 6Sewershed 7, 11, and 12 Sanitary Sewer
Manhole Project and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. 2015 SCADA (Flow Metering Stations) Manhole Installation Project
Acceptance
City Manager recommending acceptance of the public improvement construction
contract for the 2015 SCADA (flow metering stations) Manhole Installation Project, as
completed by Connolly Construction, Inc.
RESOLUTION 301-16 Accepting the 2015 SCADA (Flow Metering Stations) Manhole
Installation Project and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Dubuque County Board of Health 28E Agreement
City Manager recommending approval to continue the City's contract for the inspection
of swimming pools and spas, tattoo parlors and tanning facilities in Dubuque County.
Suggested Disposition: Receive and File; Approve
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17. Mediacom Communications Company
Correspondence from Lee Grassley, Senior Manager of Government Relations for
Mediacom Communications Company, informing the City of monthly rental pricing
adjustments for its digital transport adapters (DTA) on or about September 1, 2016.
Suggested Disposition: Receive and File
18. Improvement Contracts / Performance, Payment and Maintenance Bonds
Commercial Flooring Company for the Grand River Center Ballroom, Concourse and
River Room Carpet Replacement Projects; Top Grade Excavating, Inc. for the 30 -Inch
Sanitary Sewer Force Main Relocation Phase II
Suggested Disposition: Receive and File; Approve
19. Alcohol Compliance Civil Penalty for Alcohol License Holder — Chances R
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Chances R, 1046 Central Avenue.
Suggested Disposition: Receive and File; Approve
20. Alcohol Compliance Civil Penalty for Alcohol License Holder — Kwik Stop
Food Mart
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Kwik Stop Food Mart, 4039 Pennsylvania
Avenue.
Suggested Disposition: Receive and File; Approve
21. Tobacco Compliance — Civil Penalty for Tobacco License Holder — Kwik Stop
#78
City Manager recommending approval of the Acknowledgement/Settlement Agreement
for a tobacco compliance violation for Kwik Stop #78, 4039 Pennsylvania Avenue.
Suggested Disposition: Receive and File; Approve
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Del Toro
22. Tobacco Compliance — Civil Penalty for Tobacco License Holder — Ron's
Discount Smokes
City Manager recommending approval of the Acknowledgement/Settlement Agreement
for a tobacco compliance violation for Ron's Discount Smokes & Beverage Center, 3300
Asbury Road.
Suggested Disposition: Receive and File; Approve
23. Alcohol Compliance Civil Penalty for Alcohol License Holder — Yardarm
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Yardarm, 1201 Shiras Avenue Extension.
Suggested Disposition: Receive and File; Approve
24. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 302-16 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Removal of Phyllrich Drive from Residential Parking Permit District H 9/6/16
2. Dubuque Industrial Center West - Resolution of Necessity for Urban Renewal Plan
Amendment 9/19/16
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1. Removal of Phyllrich Drive from Residential Parking Permit District H
City Manager recommending a public hearing be set for September 6, 2016, on the
removal of Phyllrich Drive from Residential Parking Permit District H.
Suggested Disposition: Receive and File; Set Public Hearing for 9/6/16
2. Dubuque Industrial Center West - Resolution of Necessity for Urban Renewal
Plan Amendment
City Manager recommending approval of a Resolution of Necessity that finds that an
Amended and Restated Urban Renewal Plan for the Dubuque Industrial Center
Economic Development District is both necessary and appropriate and sets a public
hearing on the proposed amendment for September 19, 2016.
RESOLUTION 303-16 Resolution of Necessity Finding that certain new Subareas
should be established within the Dubuque Industrial Center Economic Development
District, that the establishment of said Subareas is necessary in the interest of the
residents of the City of Dubuque, Iowa, and setting dates of hearing and consultation on
a proposed Amendment to the Amended and Restated Urban Renewal Plan for said
District to include the new Subareas
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
9/19/16
BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their desire to serve on
the following Boards/Commissions.
1. Long Range Planning Advisory Commission
One, 3 -year term through July 1, 2019 (Vacant term of Prochaska), Applicant: Michael
Wright, 385 Burch St.
2. Transit Advisory Board (Review)
One, 3 -year term through July 30, 2019 (Expired term of Lohrmann). Applicant: Carrie
Lohrmann, 1879 Denver Dr.
Appointments were made to the following Boards/Commissions.
3. Housing Commission
Three, 3 -year terms through August 17, 2019 (Expiring Term of Heimke, Schwendinger,
Wall). Applicants: Wesley Heimke, 2350 Knob Hill Dr.; Dorothy Schwendinger, 3390
Windsor Ave.; David Wall, 333 W. 17th St.
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4. Mechanical and Plumbing Code Board
One, 3 -year term through March 16, 2019 (Expired term of Papin). Applicant: Paul
Papin, 2955 Jackson
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PUBLIC HEARINGS
1. Request to Rezone - Dubuque Pony League for Acreage South of Derby Grange
Road
Proof of publication on notice of public hearing to consider a request by Dubuque PONY
League / Greg Yoko to rezone approximately thirty (30) acres located south of Derby
Grange Road from R-2 Two -Family Residential and C-3 General Commercial Districts
to CR Commercial Recreation District and the Zoning Advisory Commission
recommending approval.
ORDINANCE 40-16 Amending Title 16 of the City of Dubuque Code of Ordinances,
Unified Development Code, by reclassifying hereinafter described property located
south of Derby Grange Road from R-2 Two -Family Residential and C-3 General
Commercial Districts to Cr Commercial Recreation District
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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-Del-T-or-o
Final Reading and Adopt
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Nays
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2. Request for Text Amendment Title 16 - Public and Private Parks as Permitted
Uses in Downtown Commercial and Central Business Districts
Proof of publication on notice of public hearing to consider a request by the City of
Dubuque for an Amendment to the C-4 Downtown Commercial and C-5 Central
Business Districts to allow Public and Private parks as a permitted use and the Zoning
Advisory Commission recommending approval.
ORDINANCE 41-16 Amending Title 16 of the City of Dubuque Code of Ordinances,
Unified Development Code, by amending Articles 16-5-14.1(C-4) and 16-5-15.1(C-5) to
Establish Private and Public Parks as a Permitted Use in Each District
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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Final Reading and Adopt
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3. Heritage Trail Head Parking Lot Project
Proof of publication on notice of public hearing to consider approval of the plans,
specifications, form of contract and estimated cost for the Heritage Trail Head Parking
Lot Project and the City Manager recommending approval.
RESOLUTION 304-16 Approval of plans, specifications, form of contract, and estimated
cost for the Heritage Trail Head Parking Lot Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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4. BioResource Development, LLC - Lease at Water & Resource Recovery Center
Proof of publication on notice of public hearing to consider a Lease between the City of
Dubuque and BRD Three, LLC at the Water and Resource Recovery Center. It is further
recommended that the City Council approve the Development and Operating
Agreement and the City Manager recommending approval.
RESOLUTION 305-16 Disposing of an interest in City of Dubuque -owned property by
Lease between the City of Dubuque and BRD Three, LLC and approving the Water and
Resource Recovery Center Gas System Development and Operating Agreement
between the City of Dubuque and BRD Three, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
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PUBLIC INPUT
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ACTION ITEMS
1. Alliant Energy Community Annual Partnership Assessment (CAPA)
Craig Clefish, Key Account Manager for Alliant Energy, will report on the Community
Annual Partnership Assessment (CAPA).
Suggested Disposition: Receive and File, Presentation
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Nays
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2. Inclusive Dubuque Quarterly Update
Inclusive Dubuque Network partners will make a presentation on Inclusive Dubuque's
accomplishments since April 2016.
Suggested Disposition: Receive and File; Presentation
Yays
Nays
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Jones
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Lynch 1
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3. Request for Work Session - USDA Grant Partnership with the Iowa League of
Cities
City Manager requesting the City Council schedule a work session on Monday, October
10, 2016 at 6:00 p.m. on the USDA grant partnership with the Iowa League of Cities on
Nutrient Trading.
Suggested Disposition: Receive and File; Council
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4. Request for Work Session - Sustainable Dubuque Quarterly Report
City Manager requesting the City Council schedule the Sustainable Dubuque Quarterly
Work Session for Tuesday, August 30, 2016 at 6:00 p.m. in the Historic Federal
Building, City Council Chambers.
Suggested Disposition: Receive and File; Council
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COUNCIL MEMBER REPORTS
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CLOSED SESSION @ %: 3g p.m.
Pending Litigation and Property Acquisition - Chapter 21.5(1)(c), -(j) Code of Iowa
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ADJOURNMENT @ p.m.
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