Heritage Trail Head Parking Lot Project_Hearing Copyright 2014
City of Dubuque Public Hearings # 3.
ITEM TITLE: Heritage Trail Head Parking Lot Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of the plans, specifications, form of contract and
estimated cost for the Heritage Trail Head Parking Lot
Project and the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Heritage Trail Head
Parking Lot Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Heritage Trail Head Parking Lot Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Confirmation of Notice to Bidders Posting Supporting Documentation
Proof of Publication - Public Hearing Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Heritage Trail Head Parking Lot Project
DATE: August 5, 2016
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $84,946.02 for the Heritage Trail
Head Parking Lot Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Zia/
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB E N1-MWcaCfiy
11111
Masterpiece oti the Mississippi 7007.2012.1013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: August 4, 2016
RE: Heritage Trail Head Parking Lot Project
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Heritage Trail Head
Parking Lot Project.
BACKGROUND
DMATS has re-programmed $1 million set aside in Transportation Enhancement (TE)
funds for the Southwest Arterial recreational trail to other local projects, such as the
lower Bee Branch: Overlook at 16th Street Detention Basin, Upper Bee Branch: MRT
Route Trailhead parking lot at 22nd and Prince Streets, and this project. The TE funds
are part of the DMATS allocations from prior federal transportation bills.
DISCUSSION
The project is a County/City partnership. Dubuque County has excess right-of-way on
the north side of S. John Deere Road near the intersection of US 52 and IA 32 (NW
Arterial) that provides a good location for a joint trail head.
The project site is located in proximity to the Dubuque County Heritage Trail, the City of
Dubuque's Heritage Trail Riverfront System, and Iowa 32 Hike/Bike Trail. This project
would involve construction of an 11 stall asphalt parking lot. This lot will provide for a
place to park when accessing the nearby trails. Currently people are parking in areas
near the Alliant substation on the gravel access drive. Alliant prefers people to not park
there.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process August 1, 2016
Publish Notice to Bidders, Advertise for Bids August 5, 2016
Publish Public Hearing Notice on Plans & Specs August 5, 2016
Public Hearing on Plans & Specs August 15, 2016
Receipt of Bid Proposals (Bid-Letting) September 8, 2016
Award Construction Contract September 19, 2016
Project Completion Date November 15, 2016
1
The project specifications also provide for a $800/day cost of delay if not completed by
November 15, 2016.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the for the Heritage Trail Head Parking Lot project through the
adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable cost for the Heritage Trail Head Parking Lot Project is as
follows:
Estimate
Construction Contract $ 67,151.00
Contingency 6,715.10
Construction Engineering & Inspection 11,079.92
Total Project Cost $84,946.02
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3502430 IDOT Federal TAP Funds $ 50,000.00
3502430 DMATS Funds $ 19,946.02
3502430 Trail and Complete Streets 10,000.00
Dubuque County 5,000.00
Total Project Funding $84,946.02
The local funds from the Trail and Complete Streets CIP and from Dubuque County
provides for the local 20% match required for the federal TAP funds on this project.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Heritage Trail Head Parking Lot Project through the adoption of
the enclosed resolution.
Prepared By Jon Dienst, P.E.
cc: Laura Carstens, Planning Services Manager
Marie Ware, Leisure Services Manager
2
RESOLUTION NO. 304-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE HERITAGE TRAIL HEAD PARKING LOT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Heritage Trail Head Parking Lot Project in the estimated amount $84,946.02, are
hereby approved.
Passed, adopted and approved this 15th day of August, 2016.
Attest:
Trish L. Gleason, Assistant City Clerk
'by D. Buol, Mayor
New bid posted Page 1 of 3
Kevin Firnstahl- New Bid Posting Heritage Trail Head Parking Lot Project For
www.cityofdubuque.org
From: "Engineering" Qistsery@civicplus.com>
To: <kfirnsta@cityofdubuque.org>
Date: 08/05/2016 5:04 PM
Subject: New Bid Posting Heritage Trail Head Parking Lot Project For www.cityofdubuque.org
View this in Your browser
Heritage Trail Head Parking Lot Project
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Heritage Trailhead Parking Lot Project
Iowa DOT Project No. TAP-U-2100(681)-81-31
Dubuque, IA
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00
p.m. on September 8th, 2016 in the Office of the City Clerk, City Hall - First Floor, 50 West 13th
Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on September 8th, 2016, at City
Hall -Conference Room C, 50 West 13th Street, Dubuque, Iowa, for consideration by the City
Council at its meeting on September 19th, 2016. The City of Dubuque, Iowa, reserves the right to
reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to
Proceed has been issued and shall be fully completed by November 15th, 2016.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will
enter into a contract for the work Bid upon and will furnish after the award of contract a corporate
surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in
an amount equal to one hundred percent of the amount of the contract. The Bid security must be
in the amount of ten percent(10%) of the amount of the contract and must be in the form of a
cashier's check or certified check drawn on a state-chartered or federally chartered bank, or a
certified share draft drawn on a state-chartered or federally chartered credit union, or the Bidder
file:///C:/Users/kfirnsta/AppData/Local/Temp/XPgrpwise/57A4C729DBQ DODBQ PO... 08/08/2016
New bid posted Page 2 of 3
may provide a Bid Bond with corporate surety satisfactory to the governmental entity. The Bid
Bond must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City Hall—
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be
available on the City's website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown and
coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required
under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate
will be available for all material purchased in Iowa for incorporation into the Project.
120.8 General Nature of Public Improvement Project
Heritage Trailhead Parking Lot Project
Iowa DOT Project No. TAP-U-2100(681)-81-31
Dubuque, IA
The project will involve the construction of an 11 stall parking lot in the NE corner of US 52 and
John Deere Road. The parking lot will be completely placed on fill. No excavation is allowed on
this site. Geotextile fabric will be placed first, followed by clean fill, base stone and finally 5 inch
thick HMA pavement. The entrance drive to the parking lot will have a 12" HDPE culvert pipe with
flared in sections installed below it. Again, no excavation.
120.9 Pre-Bid Construction Conference
Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held
at 10:00 AM on August 25th, 2016, at City Hall in Conference Room C, 50 W 13th Street in
Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended.
120.10 Title VI —Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it
will affirmatively insure that in any contract entered into pursuant to this advertisement, minority
business enterprises will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin, sex, age, or
disability in consideration for an award.
Davis-Bacon Wage in Effect
The predetermined wage rates for the State of Iowa, as specified in General Decision Number
IA160097 and required by Section XI of the Proposal Notice, are in effect for this contract. The
bidder may obtain a copy of this wage rate determination on-line at:
http://www.iowadot.gov/Construction Materials/contract admin/davis bacon/wage rate ia16-
97.0.pdf.
file:///C:/Users/kfimsta/AppData/Local/Temp/XPgrpwise/5 7A4C729DBQ DODBQ PO... 08/08/2016
New bid posted Page 3 of 3
Disadvantacied Business Enterprise (DBE) Contract Provisions
No DBE goal has been set for this contract.
On the following date, August 5th, 2016, this Notice was posted at the following locations:
1. Published in the Dubuque Telegraph Herald
2. Master Builders of Iowa plan room service.
3. Master Builders of Iowa construction lead generating service.
4. The City of Dubuque Website.
___= END OF SECTION 00120
... Read on
Status Open
Bid Category Engineering
Publication Date/Time August 05,2016,12:00 AM
Closing Date/Time September 08,2016,02:00 PM
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Page 1 of 2
Kerry Bradley- Cmtificate for Notice to Bidders
From: Carla Long <CLong Cnbi online core>
To: "kbradley@cityofdubuque org <kbradley@cityofdubuque og>
Daze: 8/9/2016 4.53 PM
Subject: Certificate for Nonce to Bidders
Attachments: 8 9.16 Notice to Bidders pdf
Eertiticate
The undersigned, being first duly mom on oath, datesthat The Construction Update Plan Room Network ("W
Network") is corporation duly organized and existing underthe laws of the State of Iowa,with Its principal
place of business in Des Moines, Polk County, Iowa. The undersigned also datesthat he is now and was atthe
time hereinafter mentioned,the duly qualified and acting President/ce0 of the Of Network, and that asvM
President/ce0 of the Of Network and by full authority from the Executive Board, he caused a
NOTEE TO BIDDERS
Dubuque Heritage Tall head harking Lot Project
A printed copy of which is attached and made part of INscertiflcare,to bepo4ed In the Cc nstructlon update
Network Plan Room,a relevant co Toronto r plan room square with 4atemlde ciaulatl on and a relevant
contactor lead generating square with statewide daulatioT on the to hewing date{s):
ALI 99 2016
1 certify under penalty of perjury and pursuant to the laws of the State of Iowa that the preceding is true and
cc meet.
Aueust 9. 2016
Daze President/CEO of The construction update Plan Room
Network
Win Long
PmjeetlMornmon$eeiafat-Lnmmue4nn BpE@ livi
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Page 1 of 2 RECEIVED
NOTICE TO BIDDERS AUG 0 S 2016
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Heritage Trailhead Parking Lot Project
Iowa DOT Project No. TAP-U-2100(681)-81-31
Dubuque, IA
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed
before 2:00 p.m. on September 8th, 2016 in the Office of the City Clerk, City Hall - First
Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on September 8th, 2016, at
City Hall - Conference Room C, 50 West 13th Street, Dubuque, Iowa, for consideration by
the City Council at its meeting on September 19th, 2016. The City of Dubuque, Iowa,
reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to
Proceed has been issued and shall be fully completed by November 15th, 2016.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful
Bidder will enter into a contract for the work Bid upon and will furnish after the award of
contract a corporate surety Bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount of
the contract. The Bid security must be in the amount of ten percent (10%) of the amount of
the contract and must be in the form of a cashier's check or certified check drawn on a
state-chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with
corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
r
120.5 Contract Documents
i£
Copies of the Contract Documents may be obtained at the Engineering Department, City
Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents
will also be available on the City's website at www.cityofdribuque.orf?/bids.aspx. No plan
deposit is required.
120.6 Preference for Iowa Products and Labor
Page 2 of 2
By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent
lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption
certificate will be available for all material purchased in Iowa for incorporation into the
Project.
120.8 General Nature of Public Improvement Project
Heritage Trailhead Parking Lot Project
Iowa DOT Project No. TAP-U-2100(681)-81-31
Dubuque, IA
The project will involve the construction of an 11 stall parking lot in the NE corner of US 52 and
John Deere Road. The parking lot will be completely placed on fill. No excavation is allowed on
this site. Geotextile fabric will be placed first, followed by clean fill, base stone and finally 5 inch
thick HMA pavement. The entrance drive to the parking lot will have a 12" HDPE culvert pipe with
flared in sections installed below it. Again, no excavation.
120.9 Pre-Bid Construction Conference
Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to
be held at 10:00 AM on August 25th, 2016, at City Hall in Conference Room C, 50 W 13th
Street in Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly
recommended.
120.10 Title V1 — Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color,
national origin, sex, age, or disability in consideration for an award.
Davis-Bacon Wage in Effect
The predetermined wage rates for the State of Iowa, as specified in General Decision Number
lAl 60097 and required by Section XI of the Proposal Notice, are in effect for this contract. The
bidder may obtain a copy of this wage rate determination on-line at:
http://www.iowadot.gov/Construction—Materials/contract—admin/davis—bacon/wage_rate—ial 6-
97.0.pdf.
i
Page 3 of 2
Disadvantaged Business Enterprise (DBE) Contract Provisions
No DBE goal has been set for this contract.
On the following date, August 5th, 2016, this Notice was posted at the following locations:
1. Published in the Dubuque Telegraph Herald
2. Master Builders of Iowa plan room service.
3. Master Builders of Iowa construction lead generating service.
4. The City of Dubuque Website.
END OF SECTION 00120
G
u
I'
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: August 05, 2016, and for which the charge is $28.23.
i
h
j
u
u'
i
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of , 20 1,6
;I
CITY OF DWUA UQUE, Notary Public in and for Dubuque County, Iowa.
OFFICIAL NOTICE j
NOTICE OF PUBLIC i
HEARING ON PLANS,
SPECIFICATIONS, j
FORM OF CONTRACT, vation Js allowed on
AND ESTIMATED this site. Geotextile
COST FOR THE HER- fabric vWl .be placed
L.•� MARY ,6 STF�d 1a'l 6� it
ITAGE TRAIL HEAD first,followed by clean
PARKING LOT PROD- fill, base stone and fi- CUr1 m 9sIon Number 154885
ECT. nally 5 inch thick HMA l r , CXO, w' i3, 1,2497
NOTICE'1S HEREBY 'pavement. The. en-
GIVEN: The City Coun I trance' drive to the
cl of the City of Dubu- parking IoV, ill have a
que, Iowa well hold a 12 HDPE culvert pipe
public hearing on the with flared insections
proposed plans, speci- installed" belowit.
fications, form of con- Again,no excavation. q
tract and estimated Any visual or hearing
cost for the Heritage impaired persons
Trail Head Parking Lot needing Special assis-
Project, in accordance tance or persons with
with the provisions of special, accessibility
Chapter 26 Code Of lo- needs should contact
wa,at 6:00 p.m.,on the the City'Clerk's office
15th day;of August,_' at.;(563) 589-4120 or
2016, in the Historic TDD-at (563) 690-6678
Federal Building,Coun- at least 48,hours prior
cil Chambers (second to the meeting.
floor), 350, West 6th i On August 5, 2016, a
Street,Dubuque,Iowa. 1 Notice to Bidders was
Said proposed plans, posted at the following
specifications, form of alocations:
contract and estimated 1 Telegraph Herald
cost are now on file in Newspaper, 9
the office of the City 2• Master Builders of I
Clerk. At said hearing Iowa Plan Room Sery-
any interested person ice,
may appear and file3. Master Builders of
objections thereto. Iowa Construction
The scope of the Proj- Lead Generating Sery-
ect is as follows; ice,
The project will in- 4. The City of Dubu {
volve the construction que Website,
of an 11 stall parking Published by,order of
lot in the NE corner of the City Council given
US 52 and John Deere on the 1st day of Au
Road. The`parking lot gust,,2016:
will be completely Kevin S.Firnstahl,
placed on fill.No exca- „CMC,City Clerk
It 8/5