Minutes_Arts and Cultural Affairs Advisory Commission 6 8 16 Minutes
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
Meeting June 28th, 2016
Lacy Board Room, Carnegie Stout Public Library
The meeting was called to order by Chair Marina O'Rourke at 4:30 p.m.
following staff assurance of compliance with the Iowa Open Meeting Law.
Commissioners present: Katherine Kluseman, Marina O'Rourke, Sue Riedel,
Ellen Henkels, Mathew Gregory (4:50pm) Jessica Teckemeyer and Gina Siegert.
Staff present: Debra Alleyne, Jill Connors
APPROVAL OF MINUTES of May 31St 2016: O'Rourke made a motion, second
by Siegert to receive and file the minutes. Motion carried 5-0.
NEW BUSINESS
1. Art on the River update
Alleyne listed the new additions to Art on the River and described the
process and measure of success each was met with. Commissioners
Henkels and Riedel carried out kids' tour and reported that it was a
success. Debra commented that next year it would be nice make it more
kid friendly. She was pleased to have their involvement and hopes to
expand youth participation next year with more activities.
Alleyne reported that she was able to move forward with the Otocast app
because sponsorship was secured for 6 months with American Trust. She
talked about instituting Art on the River Winter edition and that the 6
month time frame would be good if a new sponsor had to be secured.
Otocast is still in progress of being updated and should be fully functioning
soon. Alleyne thanked commissioner Teckemeyer for all of her help with
sculpture placement and stepping in for the absent juror.
Discussion on the new feature, Continuum, followed and all
commissioners thought it was a great permanent location for the piece.
The commission agreed that they would present an official letter of
recommendation to the City Council that the Continuum should remain in
its current location. Alleyne reported that the finishing touches on the
installation and signage will be completed soon.
Commissioner Henkels reported that Gene Tully was frustrated and the
number of hours that he invested in the exhibit and was unsure of his
interest moving forward. Alleyne reminded the commission that some
participation in preparation for the exhibit was to be expected as Mr. Tully
is an Art on the River Committee member. However, because Gene was
approached by city engineer, Bob Schiesl, to produce a base for the
exhibit, Alleyne recommended that he should be compensated for his
materials, craftsmanship and time for the creation of the base.
Commissioner Henkels volunteered to inform Mr. Tully that he should
submit an invoice. Commissioner Siegert recommended that we extend a
personal thank to Mr. Tully at a City Council meeting and inviting Gene to
appear.
2. Operating Support Grant Funding Scheme
Alleyne offered several funding schemes that would maximize the budget.
The idea of a flat percentage was suggested as would be possible to do
so within the allotted budget. Some commissioners argued that the point
of scoring and ranking the applicants may be moot if all applicants
received the same percentage. Because the cap had been lowered this
year, more discussion followed on whether the commission should raise
the cap or the percentage to maximize the budget. Jill Connors continued
to modify the percentages congruent with the rankings scores of the
applicants. Alleyne offered to finalize the scheme and present it to the
commission at the next meeting.
3. Special Projects Grant discussion and adjudication
The commissioners discussed each of the applications and the scores
that each applicant received. Although here were several well written
grants that scored well, there were some general recurring themes in
varying degrees across many of the applications that contributed to their
ranking. They are as follows:
• recurring partnerships / events (some identical to previous
projects)
• proposed projects appeared to be a part of normal operations
• Details and/ or credentials of artist/individuals involved with the
project were vague or non-existent
• Projects were not deemed special
a
Q� The commissioners once again debated what is considered "special" and
p� have decided that attendance to the workshops are more crucial to the
0 understanding of how this particular grant should be utilized.
Commissioners also wanted to include final reporting and evaluation to the
timeline. Alleyne will bring the finalized funding schemes to the
commission at the next meeting.
4. Acknowledgement of service for outgoing commissioners
Present incoming commissioners Riedel and Bratcher took the oath of
office and were sworn in. The commissioners warmly expressed their
gratitude and admiration for each other and the outgoing commissioners
offered their services, support and guidance if should the commission
ever have need of it.
ITEMS FROM COMMISION
ADJOURNMENT— O' Rourke made a motion to adjourn, second by Henkels.
Meeting adjourned at 7:05 p.m.
This notice is given pursuant to Chapter 21, Code of Iowa and applicable local regulations of the City of
Dubuque. Persons with limited English proficiency or vision, hearing or speech impairments needing special
assistance should contact the City Manager's Office at 589-4110 or(563)589-4230 for TDD.
Respectfully submitted:
Debra Alleyne
Economic Development Coordinator
Thes minutes were passed and approved on
l i
GA Siegert, Se ary
J