Minutes_Library Board of Trustees 6 6 16 Carnegie-Stout Public Library
Board of Trustees
Meeting Minutes of June 6, 2016
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Director's Office at 4:00 p.m. on Monday, June 6, 2016.
Present., Board Vice President Patty Poggemiller; Secretary Angela Allred;
Trustee Jon Trotter (arrived 4:13 p.m.); Trustee Mike Willis;
Director Susan Henricks and Recorder Denette Kellogg.
Excused. President Jenny Weiss and Trustee Pat Maddux
City Staff: Steve Sampson Brown, City Engineering Department, City of
Dubuque
1. Board Vice President Patty Poggemiller called the meeting to order at 4:08 p.m.
"Moved to adopt the meeting agenda of Monday, June 6, 2016."
Motion: Connors
Second: Willis
Vote: Aye - 5; Nay— 0
2. Library Maker Space Project — Henricks reported on the bids for the proposed
maker space that were opened on Friday, June 3. Conlon Construction's bid
was $180,000. If the proposed meeting room in place of the current Police Dept.
substation was not included, $11,000 could be deducted. An additional $900
could be deducted if we do not add special wall shelving for the display of new
non-fiction books, which will no longer be available in the proposed move. The
second bid was from Tricon Construction for$148,700. A deduction of $4,400
could be taken if the meeting room in the current Police Department substation
was not included and $2,900 could be deducted if the wall shelving was not
included.
The performance of Tricon Construction during the 2008-2010 renovation project
was reviewed in-depth, including the investment the City has made to redo this
company's work. Postponing the project until fall was discussed when, it is
hoped, more contractors may seek to bid on the project. The timing of the project
to open in time for the Iowa Library Association Conference was discussed. Also
discussed was a recommendation to the City Council to not award the bid to
Tricon. The discussion included a donor who has agreed to a $50,000 donation
if the project is on or under budget (originally stated as $167,000). The
successful work done by Tricon Construction on several other city projects was
discussed.
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The Board discussed the assurances they would need in order to recommend an
award to Tricon Construction. These include: Knowing who the project manager
on-site will be, and his or her experience as well as how much time the manager
will be on-site; what subcontractors they have chosen for this project, and a
guarantee that the project would complete on time. Discussion also included
allowing for additional funding for Selser Schaefer Architects, the project
architect, to make more frequent visits on-site if needed. Steve Brown will
contact the owner Ron Richard of Tricon and try to arrange a meeting for Friday,
June 10 at 2:00 p.m. to discuss the project and assurances the Board requires.
Attendees at the meeting will be the Operations Committee members Mike Willis
and Paula Connors, Steve Sampson Brown from City Engineering, Andrew
McCready from Selser Schaefer Architects, and Susan Henricks. The Board
recommended to give power to the Operations Committee to make a
recommendation to the City Manager for award of the bid, or not, following the
meeting. The Operations Committee will also report back to the full Board of
Trustees.
"Moved to charge and give power to the Library Operations Committee to
make a recommendation for the Maker Space Project to the City Manager for
award of the bid, or not, following Operations Committee meeting."
Motion: Connors
Second: Willis
Vote: Aye -5; Nay- 0
2. Library Board Adjournment -The Board adjourned at 5:04 p.m.
"Motion to adjourn."
Motion: Willis
Second: Trotter
Vote: Aye -5; Nay- 0
Angela All ed, Board Secretary Date
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