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Iowa DOT Funding Agreement- NW Arterial and Chavenelle Road Copyright 2014 City of Dubuque Consent Items # 10. ITEM TITLE: Iowa DOT Funding Agreement- NW Arterial and Chavenelle Road Left Turn Lane Improvements SUMMARY: City Manager recommending approval for the Mayor to execute a Funding Agreement with the Iowa Department of Transportation for an Urban-State Traffic Engineering Program (U-STEP)grant to assist with the construction of proposed left turn lane improvements at the intersection of the Northwest Arterial and Chavenelle Road. RESOLUTION Approving a Funding Agreement(No. 6-16- USTEP-15)with the Iowa Department of Transportation for an Urban-State Traffic Engineering Program (U-STEP) Grant to assist with the construction of proposed left turn lane improvements at the intersection of Northwest Arterial and Chavenelle Road SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type IDOT Funding Agreement-NW Arterial Turn Lane City Manager Memo Improvements-MVM Memo Staff Memo Staff Memo Resolution Resolutions Iowa DOT Funding Agreement Supporting Documentation THE CM OF Dubuque AAA-A m c DUB E 11 1r Masterpiece on the Mississippi -2012I rP PP �oo� .zo13 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Iowa Department of Transportation U-STEP Funding Agreement to Construct Left Turn lane Improvements at the Intersection of Northwest Arterial and Chavenelle Road Project No. UST-02-1(49)-4A-31 Iowa DOT Agreement No. 6-16-USTEP-15 DATE: August 31, 2016 Assistant City Engineer Robert Schiesl recommends City Council approval for the Mayor to execute a Funding Agreement with the Iowa Department of Transportation for an Urban-State Traffic Engineering Program (U-STEP) grant to assist with the construction of proposed left turn lane improvements at the intersection of the Northwest Arterial and Chavenelle Road. Based on the U-STEP funding requirements, the Iowa Department of Transportation would cover 55% of eligible construction costs, up to a maximum of $200,000. The City would be responsible for 45% as local match. The City will also be responsible for the engineering design and construction administration related costs. The estimate of probable cost for the project is $293,000, with the City share being $153,000, and a source has been identified. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Robert Schiesl, Assistant City Engineer Gus Psihoyos, City Engineer Maurice Jones, Economic Development Director THE CITY OF Dubuque AII11-America CiI.ty UB E1 Masterpiece on the Mississippi 2007.2012.2013 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer DATE: August 30, 2016 SUBJECT: Iowa Department of Transportation U-STEP Funding Agreement to Construct Left Turn Lane Improvements at the Intersection of Northwest Arterial and Chavenelle Road Project No. UST-032-1(49)--4A-31 Iowa DOT Agreement No. 6-16-USTEP-15 INTRODUCTION The enclosed resolution authorizes the Mayor to execute a Funding Agreement with the Iowa Department of Transportation (Iowa DOT) for an Urban-State Traffic Engineering Program (U-STEP) grant to assist with the construction of proposed left turn lane improvements at the intersection of Northwest Arterial and Chavenelle Road. BACKGROUND In order to facilitate the upcoming Southwest Arterial Menards Frontage Road and the Southwest Arterial US20 Interchange Grading construction projects, both Iowa DOT and City staff evaluated detour route options, and it was collectively determined that a local road detour using the Seippel Road to Chavenelle to the NW Arterial route was the preferred alternative. In further evaluating the proposed detour route, current operational issues were raised at the existing Chavenelle - NW Arterial intersection. The existing northbound NW Arterial dedicated left turn lane onto Chavenelle is approximately 120' in length and is currently under capacity with left turn traffic movements regularly backing up into the inside northbound thru-lane. Based on existing conditions, the left turn lane onto Chavenelle does not have adequate que storage length to support the additional traffic volumes generated from the proposed detour. The City also reviewed and identified capacity issues with the existing Chavenelle shared right turn lane onto the NW Arterial. With the outside eastbound lane on Chavenelle at NW Arterial being a shared thru and right turn lane, when vehicles are stopped and occupy the straight thru lane, vehicles are unable to make the free right turn movement. With the right turn being a heavy traffic movement with the proposed detour, the shared thru and right turn lane will experience backup and congestion issues. See the attached photos which document the current capacity issue with the shared thru and right turn lane. PROPOSED TURN LANE IMPROVEMENTS Based on the current operational and capacity challenges the City is experiencing at the Chavenelle and NW Arterial intersection, the proposed left turn lane improvements include extending the existing northbound NW Arterial left turn lane onto Chavenelle to an approximate 400' storage length, while also adding a new Chavenelle left turn lane onto the NW Arterial, providing an approximate 210' storage length. The new left turn lane would allow for a dedicated straight thru lane as well as a dedicated right turn lane which would allow right turn overlap phasing which would improve the efficiency of the detour route. RECOMMENDATION I recommend that the City Council authorize the Mayor to execute a Funding Agreement with the Iowa DOT for a U-STEP grant to assist with the construction of proposed left turn lane improvements at the intersection of Northwest Arterial and Chavenelle Road. BUDGETIMPACT Based on collaborative discussions with Iowa DOT District 6 staff, it was recommended that the City request U-STEP funding to cover a portion of the estimated costs for the left turn lane improvements. Based on the U-STEP funding requirements, the Iowa DOT would cover 55% of eligible construction costs, up to a maximum of $200,000. The City would be responsible for 45% as local match. The City will also be responsible for the engineering design and construction administration related costs. The estimate of probable cost for the recommended turn lane improvements are summarized in the following table: Description Cost Estimate Construct - NW Arterial (NB) Left Turn Lane Extension $ 105,000 Construct - Chavenelle New Left Turn Lane 126,000 Contingency (10%) 23,000 Engineering Design and Administration (15%) 38,000 Total Construction Cost Estimate $ 293,000 The proposed project funding is summarized as follows: CIP No. Fund Description Fund Amount 3002695 U-STEP Funds $ 140,000 3002695 NW Arterial Left Turn Lane 153,000 Total Project Funding $ 293,000 The NW Arterial Left Turn Lane (CIP 3002695) funding is a reallocation of funds from the Heeb Street - street construction project (CIP 3002612). The section of Heeb Street (near Kaufman Ave.) was budgeted and scheduled to be reconstructed in conjunction with planned underground water and sanitary sewer projects. However, funding for the respective water and sanitary sewer projects has been delayed while staff evaluates SRF funding alternatives. New funding will be re-budgeted to cover the Heeb Street construction portion to align with future water and sanitary sewer SRF funding. ACTION TO BE TAKEN The City Council is requested to authorize the Mayor to execute a Funding Agreement (Agreement No. 6-16-USTEP-15) with the Iowa Department of Transportation for a Urban-State Traffic Engineering Program (U-STEP) grant to assist with the construction of proposed left turn lane improvements at the intersection of Northwest Arterial and Chavenelle Road. Prepared by: Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Greg Doeden, Civil Engineer Dave Ness, Traffic Engineer Kent Ellis, Iowa DOT Chandra Ravada, ECIA RESOLUTION NO. 306-16 RESOLUTION APPROVING A FUNDING AGREEMENT (NO. 6-16-USTEP-15) WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR AN URBAN -STATE TRAFFIC ENGINEERING PROGRAM (U -STEP) GRANT TO ASSIST WITH THE CONSTRUCTION OF PROPOSED LEFT TURN LANE IMPROVEMENTS AT THE INTERSECTION OF NORTHWEST ARTERIAL AND CHAVENELLE ROAD Whereas, in order to facilitate the upcoming Southwest Arterial Menards Frontage Road and the Southwest Arterial US20 Interchange Grading construction projects, a local road detour using the Seippel Road to Chavenelle to the Northwest Arterial is necessary; and Whereas, the City is currently experiencing operational and capacity challenges at the Chavenelle and NW Arterial intersection; and Whereas, the City and Iowa Department of Transportation propose left turn lane improvements to extend the existing northbound Northwest Arterial left turn lane onto Chavenelle to an approximate 400' storage length, while also adding a new Chavenelle left turn lane onto the Northwest Arterial, providing an approximate 210' storage length. Whereas, the City and Iowa Department of Transportation has determined that improvements to this intersection, are in the best interest of the public due to operational and capacity concerns, construction of proposed left turn lane improvements will improve the level of service of the Northwest Arterial and Chavenelle Road intersection; and Whereas, the probable total cost for the turn lane improvements is estimated at $293,000. The Urban -State Traffic Engineering Program (U -STEP) grant will fund $140,000 of eligible construction costs, and the remaining cost, $153,000 would be funding by the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, THAT: Section 1. That said Urban -State Traffic Engineering Program (U -STEP) grant funding will be used within the City of Dubuque to assist with the construction of proposed left turn lane improvements at the intersection of Northwest Arterial and Chavenelle Road is hereby approved. Section 2. That the Mayor be hereby authorized and directed to execute two copies of said Funding Agreement for Urban -State Traffic Engineering Program (U -STEP) grant funding to assist with the construction of proposed left turn lane improvements at the intersection of Northwest Arterial and Chavenelle Road. Passed, approved and adopted this 6th day of September, 2016 . Attest: ' 1Al 4r; Kevi . Firns ai I, C ity Clerk 7Royr . D. Buol, Mayor July 18, 2016 SMARTER 1 SIMPLER 1 CUSTOMER ©RIVENDOT . www.iowadot.gov District 6 Office 1 Highway Division 5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404 Phone: (319) 364-0235 1 Fax (319) 364-9614 1 Email: kent.elfis@dot.iowa.gov Bob Schiesl, P.E. Assistant City Engineer 50 West 13th Street Dubuque, IA 52001 Ref: UST -032-1(49)--4A-31 City of Dubuque Agreement No: 6-16-USTEP-15 SUBJECT: Agreement 6-16-USTEP-15 (Pavement widening for left turn lanes on IA 32 at Chavanelle Road Intersection. Improvements include addition of left turn lanes, pavement markings and change in traffic signal timing.) Dear Mr. Schiesl: I have enclosed two (2) copies of an agreement between the city of Dubuque and the Iowa Department of Transportation for the referenced project. The project involves: Pavement widening for left turn lanes on IA 32 at Chavanelle Road Intersection. Improvements include addition of left turn lanes, pavement markings and change in traffic signal timing.). Please secure the necessary approvals and signatures of the appropriate city officials and return both signed copies of the agreement to this office for further processing. After I receive the signed copies of the agreement, I will sign both copies and one of the copies of the fully executed agreement will be returned to your office. All those who are involved with the project should carefully review the provisions of the agreement .that pertain to federal funding for this project and the standard provisions for federal aid projects. Please contact me if you have any questions concerning this agreement. Sincerely, Kent L. Ellis, P.E. Local Systems Engineer, District 6 KLE/hmb Enclosures (2) 6-16-USTEP-15 April 2008 IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR URBAN -STATE TRAFFIC ENGINEERING PROGRAM (U -STEP) PROJECT City: Dubuque Project No.: UST -032-1(49)--4A-31 Iowa Department of Transportation Agreement No.: 6-16-USTEP-15 Staff Action No.: 16-0927 This is an agreement between the city of Dubuque, (hereinafter called Recipient) and the Iowa Department of Transportation (hereinafter called Department) to enter into an agreement for joint or cooperative action after appropriate action by ordinance, resolution, or otherwise pursuant to the laws of the governing bodies involved. The Department provides funds through the Urban -State Traffic Engineering Program (U -STEP), a cooperative program for safety or operational improvements on primary road extensions. The Department has made these funds available for reimbursement and will share eligible construction and right-of-way costs in the ratio of 55% Department funds to 45% local funds, up to a maximum amount in Department funds of $200,000 for a "spot improvement" or $400,000 for a "linear improvement". A "spot improvement" shall mean a limited improvement project such as intersection reconstruction or signalization; and a linear improvement' shall mean an improvement project such as street or highway widening or reconstruction which spans two or more intersections. The Recipient proposes to develop and complete the following described spot improvement project: Pavement widening for left turn lanes on IA 32 at Chavanelle Road Intersection. Improvements include addition of left turn lanes, pavement markings and change in traffic signal timing. Pursuant to the terms of this agreement, applicable statutes, and Administrative Rules, the Department agrees to provide U -STEP funding to the Recipient for the authorized and approved costs for eligible items associated with project improvements as described above. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree as follows: 1. The Recipient shall be the lead local governmental agency for carrying out the provisions of this agreement and shall be responsible for the development and completion of the U -STEP project. 2. All notices required under this agreement shall be made in writing to the Department and the Recipient's contact person. The Department's contact person shall be the District 6 Local Systems Engineer. The Recipient's contact person shall be the City Engineer, or their designated representative.. 3. The estimated total of eligible construction and right-of-way cost for this project is $255,000. If, upon completion of final plans, the Recipient's cost estimate exceeds the preliminary total estimate contained herein by 20% or more, the increased cost must be approved by the Department prior to advertisement for bids. Extra work, requested subsequent to the contract letting, must also be approved by the Department prior to commencement of the extra work. U -STEP Agreement Page 2 4. If any part of this agreement is found to be void and unenforceable, then the remaining provisions of this agreement shall remain in effect. 5. This agreement is not assignable without the prior written consent of the Department. 6. This agreement, and the attached Exhibit A, B, C, and D, constitutes the entire agreement between the Department and the Recipient. No representations, promises, or warranties have been made by either party that is not fully expressed in this agreement. Any change or alteration to the terms of this agreement must be made in the form of an addendum to this agreement which shall be effective only upon written approval of the Department and the Recipient. IN WITNESS WHEREOF, each of the parties hereto has executed this Agreement as of the date shown opposite its signature below. City: Dubuque . By. � Date September 6 2016 Title Mayo 1, Kevin S. Firnstahl Dubuque, and that Roy D. Buol certify that ( am the Clerk of the city of , who signed said Agreement for and on behalf of the Recipient was duly authorized to execute the same by virtue of a formal resolution duly passed and adopted by the Recipient, on the 6th day of September 2016 Signed: Date September 6 2016 City Clerk of Dubiiqu:, Ioowva IOWA DEPARTMENT OF TRANSPORTATION Highway Division By: Date Kent L. Ellis, P.E. Local Systems Engineer District 6 March 2012 EXHIBIT A Standard Provisions for U-STEP or C-STEP Project Agreements 1. In accordance with Iowa Code Chapter 216, the Recipient shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. 2. The project plans, specifications, and engineer's cost estimate for the project shall be prepared and certified by a registered Professional Engineer licensed in the State of Iowa. The Recipient shall submit the plans, specifications, and other contract documents to the Department for review and approval. If the project will be let by the Department, the most recent edition of the Iowa DOT Standard Specifications for Highway and Bridge Construction shall be used. The Recipient shall also follow the Department's letting procedures. If the project will be let by the Recipient, the project may utilize the Iowa DOT Standard Specifications for Highway and Bridge Construction, the Urban Standard Specifications for Public Improvements, or specifications developed by the Recipient. 3. The Recipient shall use positive efforts to solicit bids from and to utilize Targeted Small Business (TSB) enterprises as contractors and ensure that the contractors make positive efforts to utilize these enterprises as subcontractors, suppliers, or participants in the work covered by this agreement. Efforts shall be made and documented in accordance with Exhibit B. 4. The Recipient shall obtain agreements, as needed, from railroad and utility companies and shall obtain project permits and approvals, when necessary, from the Iowa Department of Cultural Affairs (State Historical Society of Iowa, State Historic Preservation Officer), Iowa Department of Natural Resources, U.S. Coast Guard, U.S. Army Corps of Engineers, etc. 5. If right-of-way must be acquired for the project, the Recipient shall negotiate and secure the necessary right-of-way using the most appropriate of the following methods: A. When right-of-way is to be acquired, before acquisition procedures are begun, the Recipient shall meet staff from the Department's Office of Right of Way(ROW) to assure compliance with the U.S. Code, the Iowa Code, and 761 Iowa Administrative Code (IAC) Chapter 111, and determine what parcels, if any, are to be acquired in the name of the Department and what parcels, if any, in the name of the Recipient. B. Should eminent domain proceedings be required, the Recipient will condemn or appeal in the name of the Recipient or the Department, whichever applies. The project letting may not be held until the Recipient has certified that the right-of-way has been acquired. Upon completion of the acquisition for each parcel, all original documents for the acquisition shall be delivered to and become the property of the Department. C. The Recipient will meet with the Department's Office of Right of Way staff to determine who shall be responsible for demolition and/or property management functions. D. In accordance with 761 IAC Section 150.3(1)(b), the Recipient will be responsible for providing, without cost to the Department or the project, all right-of-way which involves dedicated streets or alleys, and other Recipient-owned lands, easements, and rights in land except park lands, subject to the condition that the Department will reimburse the Recipient for the value of improvements situated on said Recipient-owned lands if any. The Recipient has apprised itself of the value of these lands and, as a portion of its participation in the project, voluntarily agrees to make such lands available without further compensation. 6. The Recipient as well as its contractors, if any, agree to maintain all books, documents, papers, accounting records, and other evidence pertaining to all costs incurred under this Agreement and to make such materials available at their respective offices at reasonable times during the Agreement period and for 3 years from the date of the final payment under the Agreement, for inspection by the Department. Exhibit A Page 2 7. The Recipient shall be responsible for obtaining all applicable permits from the Department, such as the Right to Occupy and/or Perform Work Within the Department's Right-of-Way, Permit of Access , Utility Accommodation, Right to Install and Maintain Traffic Control Devices, and/or other construction permits required for the project prior to advertisement for bids. 8. For projects let by the Department, the Recipient shall submit to the District an acceptable Project Development Certificate (Form 730002), plans, specifications, and cost estimate by the dates specified in the most current edition of Instructional Memorandum (I.M.) 3.005, Project Development Submittal Dates and Information. The Recipient shall also follow the Department's letting procedures. For projects let by the Recipient, the Project Development Certificate, plans, specifications, and cost estimate shall be submitted to the District at least 4 weeks prior to advertisement for bids. 9. Upon Department acceptance of the Project Development Certificate, final plans, proposal forms, specifications, and cost estimate, the Department will give the Recipient a written notice to proceed with the project. If the project will be let by the Recipient, advertisement for bids shall not be made until a written notice to proceed is received from the Department. After receiving the Department's approval, the Recipient shall advertise for bidders, hold a public letting, and provide adequate supervision for the construction work performed under the contract. The Recipient shall submit 2 copies of the bid tabulations and the letting documents to the Department for concurrence prior to formal action in the award of the contract. 10. If the Recipient lets the project, as described herein, the Recipient shall include in their Notice to Bidders that Sales Tax Exemption Certificates will be issued, as provided for by Iowa Code section 423.3, subsection 80. The Recipient shall be responsible for obtaining the sales tax exemption certificates through the Iowa Department of Revenue and Finance. The Recipient shall issue these certificates to the successful bidder and any subcontractors to enable them to purchase qualifying materials for the project free of sales tax. 11. The project must be let to contract within 2 years of the date this agreement is approved by the Department. If not, the Recipient may be in default, for which the Department may revoke funding commitments. This agreement may be extended for a period of 6 months upon receipt of a written request from the Recipient at least 30 days prior to the 2 year deadline. 12. The Recipient will be responsible for the initial costs of the construction. The Recipient shall prepare and submit to the Department a detailed billing statement of materials, installation, and construction costs incurred by the Recipient. Billing statements may be submitted periodically during progress of the work. Design, inspection, and administration costs will be the responsibility of the Recipient. If said statement and documentation are in proper form, the Department will promptly reimburse the Recipient for eligible project costs, less a withholding equal to 5% of the State share of construction costs, taking into account the limitations as stated in the agreement. If, upon final audit or review, the Department determines the Recipient has been overpaid, the Recipient shall reimburse the overpaid amount to the Department. After the final audit or review is complete and after the Recipient has provided all required paperwork, the Department will release the State funds withheld. 13. Signs and other traffic control devices necessary for construction of the project shall be in accordance with the Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) per 761 IAC Chapter 130. The safety of the general public shall be assured through the use of proper protective measures and devices such as fences, barricades, signs, flood lighting, and warning lights as necessary. 14. If a detour is necessary, the Recipient will designate and sign the route at no cost to the project. The Department will cooperate if primary highways are involved. 15. Parking shall be prohibited on the minor street approaches for a distance of 35 feet in advance of the stop signs and/or crosswalks and on the exit sides of the minor streets for a distance of 35 feet beyond the stop signs and/or crosswalks. These parking restrictions shall go into effect at such time as the project is completed and opened to through traffic. Exhibit A Page 3 16. Upon completion of the project, the Recipient's engineer will certify that the project was completed in substantial compliance with the plans and specifications set out in this agreement before receiving final reimbursement of Department funds. 17. The Recipient shall provide to the Department 3 copies of the "as-built" project plans, within 6 months after the project is built. 18. The Recipient shall have ownership of traffic signals constructed with this project and shall operate them at its expense so long as signal protection is considered by either party as necessary at said location. If considered by both parties as no longer necessary at said location, the signals are to be removed by the Recipient at the Recipient's expense, and may be installed at another location acceptable to both parties and shall be owned and operated at the expense of the Recipient. 19. The Recipient shall submit a final detailed billing statement to the Department no later than 1 year after the date the Department concurs in the acceptance of the completed construction. If a final detailed billing statement is not submitted to the Department by the Recipient in the 1 year period, the Department will close the project's financial records without making additional reimbursement to the Recipient unless a time extension is requested. The time extension should be requested in writing by the Recipient and approved by the Department, at least 30 days prior to the 1 year deadline. 20. The Recipient agrees to indemnify, defend, and to hold the Department harmless from any action or liability arising out of the design, construction, maintenance, placement of traffic control devices, inspection, or use of this project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Department's application review and approval process, plan and construction reviews, and funding participation. 21. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to Iowa Code Chapter 679A. Either party has the right to submit the matter to arbitration after 10 days notice to the other party of their intent to seek arbitration. The written notice must include a precise statement of the dispute. The Department and the Recipient agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the State or Federal courts absent exhaustion of the provisions of this paragraph for arbitration. April 2012 EXHIBIT B UTILIZATION OF TARGETED SMALL BUSINESS(TSB) ENTERPRISES ON NON-FEDERAL AID PROJECTS (THIRD-PARTY STATE-ASSISTED PROJECTS-LET LOCALLY) In accordance with Iowa Code Section 1913.7 and 541 Iowa Administrative Code (IAC) Chapter 4, it is the policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small Business (TSB) enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in whole or part with State funds. Under this policy, and for locally let projects, the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement. The Recipient's "positive efforts" shall include, but not be limited to: 1. Obtaining the names of qualified TSB firms from the Iowa Department of Inspections and Appeals (515-281-7102) or from its website at: http://dia.iowa.gov/page7.html. 2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process. 3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms the availability of subcontract work. 4. Considering establishment of a percentage goal for TSB participation in each contract that is a part of this project and for which State funds will be used. Contract goals may vary depending on the type of project, the subcontracting opportunities available, the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area. 5. For construction contracts: a. Including in the bid proposals a contract provision titled "TSB Affirmative Action Responsibilities on Non- Federal Aid Projects (Third-Party State-Assisted Projects)" or a similar document developed by the Recipient. This contract provision is available on-line at: http://www.dot.state.ia.us/local systems/publications/tsb contract provision.pdf b. Ensuring that the awarded contractor has and shall follow the contract provisions. 6. For consultant contracts: a. Identifying the TSB goal in the Request for Proposal (RFP), if one has been set. b. Ensuring that the selected consultant made a positive effort to meet the established TSB goal, if any. This should include obtaining documentation from the consultant that includes a list of TSB firms contacted, a list of TSB firms that responded with a subcontract proposal, and, if the consultant does not propose to use a TSB firm that submitted a subcontract proposal, an explanation why such a TSB firm will not be used. The Recipient shall provide the Iowa DOT the following documentation: 1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts with any TSB firms. Such documentation can be used to demonstrate the Recipient's positive efforts and it should be placed in the general project file. 2. Bidding proposals or RFPs noting established TSB goals, if any. 3. The attached "Checklist and Certification." This form shall be filled out upon completion of each project let by the Recipient and forwarded to: Iowa Department of Transportation, Civil Rights Coordinator, Office of Employee Services, 800 Lincoln Way, Ames, IA 50010. April 2012 CHECKLIST AND CERTIFICATION For the Utilization of Targeted Small Businesses (TSB) On Non-Federal-aid Projects (Third-Party State-Assisted Projects-Locally Let) Recipient: Project Number: County: Agreement Number: 1. Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals?❑ YES ❑ NO If no, explain 2. Were qualified TSB firms notified of project? ❑ YES ❑ NO If yes, by ❑ letter, ❑telephone, ❑ personal contact, or ❑ other (specify) If no, explain 3. Were bids or proposals solicited from qualified TSB firms? ❑ YES ❑ NO If no, explain 4. Was a goal or percentage established for TSB participation? ❑ YES ❑ NO If yes, what was the goal or percentage? If no, explain why not: 5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ❑ YES ❑ NO If no, what action was taken by Recipient? Is documentation in files? ❑YES ❑ NO 6. What was the dollar amount reimbursed to the Recipient from the Iowa Department of Transportation? $ What was the final project cost? $ What was the dollar amount performed by TSB firms? $ Name(s) and address(es) of the TSB firm(s) (Use additional sheets if necessary) Was the goal or percentage achieved? ❑ YES ❑ NO If no, explain As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB firms as participants in the State-assisted contracts associated with this project. Title Signature Date EXHIBIT C Nscrt os DUB E City of Dubuque, Iowa Construction Cost Estimate Mosterpiereare the Mississippi Dale: 12Maµ16 Projec[Name: LEFTTURN LANE CHAVENELLE ROAD 8 NW ARTERIAL CIP Funding Amount $ - Projec[Complemon D#e: 0-Jan-00 NI OE RNOMOERE DESCRIPTION OOpUITY IEEE] NIiONIi PRICE iOipL PRICE Division 1-Gene2l Provlslons 1 19901950 Mobilization 1.99 LB 8 1fi000.00 8 16 000 00 Sub Total $ 16,00800 Division M10-Eamon k,Subg2tle,and Subbase 2 291019&E9 Ex avatlon,Class 19 519.99 CY 8 1259 8 5,37599 3 291019&I-9 Subbase,M cooled Subbase-Gradation 14 16000 TON 8 2299 8 352999 4 291019&I-9 Subbase,Coarse Aggregate 8 ubbase-3"Breaker 559.99 TON 8 25.99 8 1375999 Sub Tool $ 23,64500 Division M10-P ONland Cement Concrete Pavement 5 701019&A-9 Pavement,PCC 9"(Thickness) 615.00 BY 8 99.99 8 55,35999 Sub To $ 5535800 Division 7040-P avan alt Rehabilitation 9 7040108H9 RemovalPavement49.99 BY 8 25.99 8 1,99999 Sub Total $ 1,00800 GOT Division 2521-Pavementyarking 100T 252].04 A-1 CHWB.ChannelMng Line(White) 4.99 BTA 8 259.99 8 1,99999 B 100T 252].04 A-1 SLW2 Stop Line(Wbtle) 9.12 BTA 8 259.99 8 3999 9 100T 252704 A4 Painted Bymbolsantl Legends 3.99 EA 8 259.99 8 75999 19 100T 252].04 A-1 ELY4.Edge Line Left(Yellow) 529 BTA 8 259.99 8 139999 Sub To $ 308800 GOT Division 25M-Traffic Control 11 LOT 252804A Traffic Control 1.99 LB 8 51999.99 8 5,99999 Sub To $ 500800 Division SOl-Erosion and SMimerrt Control 12 99491980.1 Filter 8 ocl¢,12 199.99 LF 8 759 8 75999 13 99491980.2 FuerSocl¢,Removal 199.99 LF 8 375 8 37599 Sub Total $ 1,12500 TOTAL $ 105,20800 CONTINGENCY 1000% $ 1052800 ENGINEERING 1500% $ 1735800 TOTAL CONSTRUCTION ESTIMATE $ 13307800 EXHIBIT C XEC OF DUB E City of Dubuque, Iowa Construction Cost Estimate Masterpiece on the Mississippi Date: 12-May-16 Project Name: LEFT TURN LANE FROM CHAV(EB)TO NW ARTERIAL(NS) CIP Funding Amount: $ - Project Completion Date: E BE NUMBER NODESCRIPTION QUANTITY UNIT UNITPWCE TOTNL PRICE Division 1-General Provisions 1 1090105-0 Mobilization 100 L3 $ 16,00000 $ 16,00000 Sub Total $ 18,00000 Division 2010-Earthwork,Subgmde,and Subbase 2 2016108£-0 Excavation,Class 10 30600 CY $ 1250 $ 3,75600 3 2010 108)-0 Subbase,Modified SubbaseGradation14 10600 TON $ 22.00 $ 2,20600 4 2010108)-0 Subbase,Coarse Aggregate Subbase-3"Breaker 32500 TON $ 25.00 $ 8,12500 Sub Total $ 14,07500 Division 7010-Portland Cement Concrete Pavement 5 7018108A0 Pavement,PCC,9"(TM1lckness) 36600 SY $ 8250 $ 29,70000 6 7018108E-0 Cut and Gutter,30"(Wild),6"(TM1lckness) 33600 IF $ 25.00 $ 8,40600 Sub Total $ 38,10000 Division 7000-Pavement Rehabilitation 7 70481081-0 RemovalCurb and Gutter 33600 IF $ 1200 $ 4,03200 Sub Total $ 4,03200 IDOT Division 2527-Pavement Marking 8 IDOT 2527W-A1 CHWB Coannelhing Line(White) 420 STA $ 25000 $ 1,05600 9 IOOT2527W-A1 ELY4.Edge We Left(Yellow) 830 STA $ 25000 $ 82500 10 IDOT 2527W-A1 SLW2 Stop Line(White) 672 STA $ 25000 $ 18600 11 IDOT 2527W-A-0 Painted Symbols and Legends 800 FA $ 25000 $ 75600 Sub Total $ 2,80500 IDOT Division 2528-Traffic Control 12 IDOT 2528W-A Traffic Control 100 IS $ 5,00000 $ 5,00600 Sub Total $ 5,00000 Division 8000-Signing Materials 13 IOOT 252405G Existing Slgn,Remove and Reinstall 100 FA $ 10,00000 $ 10,00000 Sub Total $ 10,00000 Division 9000-Erosion and Sediment Control 14 90401080.1 FllterS0cks 12" 10600 IF $ 750 $ 75600 15 90481080.2 FllterS0cks Removal 10600 IF $ 875 $ 37500 Sub Total $ 1,12500 Division 8010-Traffic Signals 8 Lighting 16 Traffic Slgnalhatl0n 100 LS $ 35,00000 $ 35,00000 Sub Total $ 35,00000 TOTAL $ 128,13700 CONTINGENCY 10.00% $ 12,61370 ENGINEERING 15.00% $ 20,81261 TOTAL CONSTRUCTION ESTIMATE $ 159 563 31 EXHIBIT D � E�xisfiing Condifiions Proposed Turn Lane. ; �� - -- - NW Arterial/Chauenelle R " Improvements PROPOSED DETOUR ROUTE Lu abs. Lu 7 - a�. � moo . - a w AL L 13i ti I f apE W E ■ .11 S 1 inch = 100 feet .1 � a Legend 100 50 0 100 Feet Proposed Pavement DESIGN TEAM: CITY OF DUBUQUE - ENGINEERING DUBUQUE COUNTY PROJECT NUMBER: SW ARTERIAL DETOUR ROUTE -TURN LANE IMPROVEMENTS SHEET: 1 OF 1