Operations & Maint Roof RepairMEMORANDUM
April 10, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Mi[ligen, City Manager
Operations & Maintenance Center's Garage Roof Repair Project
Sealed bids were received for the Operations & Maintenance Center's Garage Roof
Repair Project. Operations & Maintenance Manager Don Vogt recommends award of
the contract to the Iow bidder, Prism Corporation, for the base bid of $18,027, which is
22% below the engineer's estimate
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Don Vogt, Operations & Maintenance Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
April 10, 2002
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Don Vogt, Operations & Maintenance Manager
Operations & Maintenance Center's Garage Roof Repair Project
INTRODUCTION
The enclosed resolutions provide for the final adoption of plans and
specifications and the award of a construction contract for repair of the
Operations and Maintenance Center's garage roof.
DISCUSSION
The plans and specifications for the project requested one lump sum base bid
amount and one unit price for faced batt insulation replacement. A tabulation of
the three sets of bids received accompanies this memorandum, as does a letter
of bid award recommendation from our project consulting firm, IIW Engineers and
Surveyors P.C. (IIW). IIW has recommended contract award to the contractor
submitting the lowest base bid.
RECOMMENDATION
I recommend that the contract be awarded to Prism Corporation of Kieler,
Wisconsin for the base bid of $18,027.00. The Iow bid of $18,027.00 is
$5,148.00 or 22% below the engineer's estimate.
BUDGET IMPACT
A summary of the project is as follows:
Construction Contract
Contingency
Engineering
TOTAL CONSTRUCTION
ESTIMATE BIDS
$23,175.00 $18,027.00
3,477.00 3,477.00
5,800.00 5,800.00
$32.452.00 $27,304.00
This project will be funded with monies ($65,000) budgeted specifically for this
project in our department's approved FY2002 capital improvement projects
budget.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions providing for the
final adoption of plans and specifications and the award of the construction
contract.
ATTACHMENTS
RESOLUTION NO. 219-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 15th day of Apdl 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Operations and Maintenance Center's Garage Roof Repair Project.
Whereas, notice of headng on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 15th day of April, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider City Clerk
RESOLUTION NO. 220-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Operations and Maintenance Center's Garage Roof Repair Project pursuant to
Resolution No. /~-/ -02 and notice of bidders published in a newspaper
published in the City of Dubuque, Iowa on the 22nd day of March 2002.
Whereas, said sealed proposals were opened and read on the 9th day of
April, 2002 and it has been determined that the bid of Prism Corporation of
Kieler, Wisconsin in the amount of $18,027.00 was the lowest bid for providing alt
labor and materials and performing the work as provided for the plans and
specifica~ons.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Prism
Corporation and the City Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 15th day of April, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
v City Clerk
04/10/2002 09:02 FAX
~ Aprfll0, 2002
JohnKlostermann
Operafion&MaintenanceDepertment
925KerperBlvd.
Dubuque, IA 52001-2338
Re: City of Dubuque, Iowa
Operation & Maintenance Centea- Roof Rcpak
Award Recommendation
IIW Project No. 01006-08
Dear Jolm:
In accordance with City instruations, bids for the City of Dubuque Operation &
Maintenance Center Roof Repair were opened and read at 2:00 p.m. on April 9, 2002.
Three (3) b/ds were received for this project. A tabulation of the bids received is enclosed.
The low bid was submitted by Prism Corporation, P.O. Box 298, Kieler, Wisconsin 53812
in the mount of $18,027.00. In our op/nion Prism Corporation has the experience,
workforce and equipment to properly ~omplete this project. Therefore, we recommend
award of the Operation & Maintenance Center Roof Repair project to Prism Corporation, in
the amount of $18,027.00.
The engineeds estimate for this project was $23,175.00. The low bid of$18,027.00 is $5148
or 22% below the engineer's estimate.
Sincerely,
~~ BRNG~W'OR8, P.C.
~'
Eric: Bid Tabulation
Copy: Prism Corporation
002
Ross K. Abbott, LSIT
Ti mothy J. Tl'anel, PE
John E Walldsnider, PE
Julie ~ Neebel, PE
I
IIW Engineers & Surveyors, P.C.
INTEGRITY. EXPERTI5£. SOLUTION..c.
4155 P~nr,~ylvanla Aw'ua ¢
Dubuqne, Iowa 52002-2628
563.556.2464
CITY OF DUBUQUE, IOWA
OPERATION & MAINTENANCE CENTER
ROOF REPAIR.
Bid Tabulation
April 9, 2002
Bidder proposes to provide materials and perform work necessary to complete the removal and replacement of selected metal roof and wall panels and
associated flashing and sealants for the Operation and Maintenance Center Roof Repair project,
Prism Corporation
Tricon General Contractors Giese Sheet Metal
TOTAL LUMP SUM BASE BID AMOUNT:
$18,027.00 $30,400.00 $41,328.00
FACED BATT INSULATION REPLACEMENT UNIT PRICE: $ 0,98 per s,f.
A-1
$1.75 per s.f. $4.00 per s.£