Dubuque Regional Airport Parking Lot Repair Project_Hearing Copyright 2014
City of Dubuque Public Hearings # 1.
ITEM TITLE: Dubuque Regional Airport Parking Lot Repair Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost for the Dubuque Regional Airport Parking
Lot Repair Project and the City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Dubuque Regional
Airport Parking Lot Repair Project 2016.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Dubuque Airport Parking Lot Repair Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Airport Parking Lot Repair Project 2016
DATE: September 13, 2016
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Dubuque Airport Parking Lot Project, and further recommends that a public hearing
be set for September 19, 2016.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Zia/
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
T'E-IE CITY OF Dubuque
DUBbE i�' �c i
Masterpiece ori the Mississippi 1007-2012-2013
TO: Michael C. Van Milligen, City Manag r
I
FROM: Gus Psihoyos, City Engineer
DATE: August 26, 2016
RE: Dubuque Airport Parking Lot Repair Project 2016
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Dubuque
Airport Parking Lot Repair Project 2016.
BACKGROUND
In 2016 the Dubuque Airport constructed a new commercial hanger. This project
required excavation and removal of existing parking lot pavement around the new
hanger. The location of the hanger is just south of the old Dubuque Airport terminal
building.
DISCUSSION
The project provides for construction of new 7" thick Hot Mix Asphalt (HMA) pavement
for the parking lot and 6" thick concrete sidewalk around the perimeter of the new
hanger. The parking lot improvements will provide for 14 parking stalls, sidewalk and
related work, minor utility adjustments and pavement striping for the parking stalls.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process September 6, 2016
Publish Notice to Bidders, Advertise for Bids September 9, 2016
Publish Public Hearing Notice on Plans & Specs September 9, 2016
Public Hearing on Plans & Specs September 19, 2016
Receipt of Bid Proposals (Bid-Letting) September 26, 2016
Award Construction Contract October 3, 2016
Project Completion Date November 15, 2016
The project specifications also provide for a $400/day cost of delay if not completed by
November 15, 2016.
RECOMMENDATION
I recommend that the City Council provide preliminary approval to the construction
plans and specifications and establish September 19, 2016 as the date of the public
hearing, and hereby authorize the City Clerk to advertise for bid proposals for the
Dubuque Airport Parking Lot Repair Project 2016 improvement Project.
1
BUDGETIMPACT
The estimate of probable cost for Dubuque Airport Parking Lot Repair Project 2016 is as
follows:
Estimate
Construction Contract $ 96,480.80
Contingency 9,648.08
Construction Engineering & Inspection 15,919.33
Total Project Cost $122PO48.21
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3902664 Airport Asphalt Repair $ 122,048.21
Total Project Funding $122,048,21
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and authorize
the City Clerk to advertise for bid proposals through the adoption of the enclosed
resolutions for the Dubuque Airport Parking Lot Repair Project 2016.
Prepared By Jon Dienst, P.E.
cc: Bob Grierson, Airport Manager
Todd Dalsing, Airport Maintenance
2
RESOLUTION NO. 330-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE DUBUQUE AIRPORT PARKING LOT REPAIR
PROJECT 2016
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Dubuque Airport Parking Lot Repair Project 2016 in the estimated amount
$96,480.80, are hereby approved.
Passed, adopted and approved this 19th day of September, 2016.
Kevin J. Lyn61,Mayor Pro -Tem
Attest:
Kevi 'S. Firnstahl, City Clerk
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
'i
I
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: September 09, 2016, and for which the charge is $26.48.
N
ii
l
Subscribed to before me, a ary Public ' and for Dubuque County, Iowa,
ii
this day o 120
Street,Dubuque,Iowa.
'Said proposed"plans,
specifications, form of
contract and estimated
cost are now,on file in
the office of;`the, City
Clerk, At Said hearing ary Public in and for Dubuque County, Iowa.
any."interested"person
may appear and.,file
objections thereto.
The;project,;involves
constructlon of an-'as-
phalt'parking lot. The
project mCludes:
400 tons 00",thick 111
�HMXpavement
215 SY of"""6" thick
PCC sidewalk• ��,nx e VARY KE S t E AMIE YER i
400CYofexcavation Commission Number 154885
450 tons,of,sub-base '
The project is adja m MV Comm !=x a F ,3, ', 2017
cent to the new comm
mercial hanger at the
Dubuque Airport. II � I�
The project specifi-
CITY OF DUBUQUE, cations also provide 4
IOWA for a'$400/day cost
OFFICIAL NOTICE of delay if not com-
NOTICE OF PUBLIC pleted by November
HEARING ON PLANS, 15,2016.
SPECIFICATIONS, Any visual orhearing-
FORM OF CONTRACT, impaired. persons
AND ESTIMATED needing Special, assis-
COST FOR THE;DUBU- i ta!nce or,persops with N
QUE AIRPORT'PARK- special ".accessibility
ING s XOT REPAIR needs should contact
PROJECT 2016'' the City Clerk's office
NOTICE IS:HEREBY at (563) 589-4120 or
GIVEN: The City Coun- ',: TDD at`(563) 690-6678 {
cif of the City of Dubu- a at least 48 hours prior Y
que, Iowa"will,hold a i` to the meeting.
public hearing on the' A Notice to Bidders is pp
proposed plans, specs- posted at: q
kations,form of con-' 1.The City of Dubu-
tract and •estlmatecl que Website,cityof du-
cost for.,the Dubuque buque.org "
Airport Parking Lot Re- 2. Master Builders
pair Prcject 2016 Im Website ,cadamsCmbi
pi66Ment I Project, in online.com
accordance with the 3.The Telegraph Her-
provisions of
-Chapter ald
26, Code of Iowa, at Published by order of
6:00 p.m., on the 19th the City Council given
tlay of, September,' on the 6th day of Sep-
2016, hl'.,the,Historic tember,2016.
Fedeml_Building Coun-1i Kevin S.Firnstahl,
cil Chambers"(second CMC,City Clerk
floor); 350 West 6th It 9/9
Kevin Firnstahl - Certificate for Notice to Bidders
Certificate
The undersigned, being first duly sworn on oath, states that The Construction Update Plan Room
Network (“CU Network”) is a corporation duly organized and existing under the laws of the State of
Iowa, with its principal place of business in Des Moines, Polk County, Iowa. The undersigned also
states that he is now and was at the time hereinafter mentioned, the duly qualified and acting President /
CEO of the CU Network, and that as such President / CEO of the CU Network and by full authority
from the Executive Board, he caused a
NOTICE TO BIDDERS
City Of Dubuque Airport Parking Lot Repair Project 2016 Improvement
A printed copy of which is attached and made part of this certificate, to be posted in the Construction
Update Network Plan Room, a relevant contractor plan room service with statewide circulation and a
relevant contractor lead generating service with statewide circulation, on the following date(s):
September 13, 2016
I certify under penalty of perjury and pursuant to the laws of the State of Iowa that the preceding is true
and correct.
September 13, 2016
From:Carla Long <CLong@mbionline.com>
To:"kbradley@cityofdubuque.org" <kbradley@cityofdubuque.org>
Date:09/14/2016 8:41 AM
Subject:Certificate for Notice to Bidders
Attachments:9.13.16 Notice to Bidders.pdf
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Date President/CEO of The Construction Update
Plan Room Network
Carla Long
Project Information Specialist - Construction Update Network
Master Builders of Iowa
221 Park Street •PO Box 695 •Des Moines •Iowa •50306
Phone 515.657.4400 •Office 515.288.8904 ∙• Fax 515.288.8718
email: clong@mbionline.com web: www.mbionline.com
Project Information Services Request Forms Electronic Plan Room
Safety Publications Worksafe Bidding and Project Procurement
Follow us on Social Media!
IowaBidDate.com
www.mbionline.com/construction-week
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Kevin Firnstahl - New Bid Posting Dubuque Regional Airport Parking Lot Repair Project 2016
For www.cityofdubuque.org
View this in your browser
From:"Engineering" <listserv@civicplus.com>
To:<kfirnsta@cityofdubuque.org>
Date:09/12/2016 5:05 PM
Subject:New Bid Posting Dubuque Regional Airport Parking Lot Repair Project 2016 For
www.cityofdubuque.org
Dubuque Regional Airport Parking Lot Repair Project 2016
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Dubuque Airport Parking Lot Repair Project 2016
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00
p.m. on September 26, 2016, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th
Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on September 26, 2016, 2016, at
City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the
City Council at its meeting on October 3, 2016. The City of Dubuque, Iowa, reserves the right to
reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to
Proceed has been issued and shall be fully completed by November 15, 2016.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will
enter into a contract for the work Bid upon and will furnish after the award of contract a corporate
surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in
an amount equal to one hundred percent of the amount of the contract. The Bid security must be
in the amount of ten percent (10%) of the amount of the contract and must be in the form of a
cashier’s check or certified check drawn on a state-chartered or federally chartered bank, or a
certified share draft drawn on a state-chartered or federally chartered credit union, or the Bidder
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may provide a Bid Bond with corporate surety satisfactory to the governmental entity. The Bid
Bond must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City Hall –
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be
available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown and
coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required
under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate
will be available for all material purchased in Iowa for incorporation into the Project.
120.8 General Nature of Public Improvement Project
The project involves construction of an asphalt parking lot. The project includes:
-400 tons of 5” thick HMA pavement
-215 SY of 6” thick PCC sidewalk
-400 CY of excavation
-450 tons of sub-base
The project is adjacent to the new commercial hanger at the Dubuque Airport.
The project specifications also provide for a $400/day cost of delay if not completed by November
15, 2016.
120.9 Pre-Bid Construction Conference
A pre-bid construction conference will not be held for this project
120.10 Title VI –Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it
will affirmatively insure that in any contract entered into pursuant to this advertisement, minority
business enterprises will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin, sex, age, or
disability in consideration for an award.
On September 12, 2016 this notice was posted at the following locations:
1. The City of Dubuque Website
2. Master Builders Website: www.mbionline.com
3. The Telegraph Herald
… Read on
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Status Open
Bid Category Engineering
Publication Date/Time September 12, 2016, 12:00 AM
Closing Date/Time September 26, 2016, 02:00 PM
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