Request for Professional Consulting Engineering Services SRF Water-Sewer Projects Copyright 2014
City of Dubuque Consent Items # 13.
ITEM TITLE: Request for Professional Consulting Engineering Services
SUMMARY: City Manager recommending authorization to seek
proposals for qualified professional engineering
consultants to assist the City in obtaining favorable
financing for budgeted sanitary sewer and associated water
main capital improvement projects through the State of
Iowa's State Revolving Loan fund.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Sanitary Sewer& Water Main Request for Engineering City Manager Memo
Services-MVM Memo
Staff Memo Staff Memo
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Request for Professional Consulting Engineering Services for Sanitary
Sewer and Water Main Improvement Financing through Iowa SRF
DATE: September 27, 2016
City Engineering Gus Psihoyos and Water Department Manager Bob Green request
City Council authorization to seek proposals for qualified professional engineering
consultants to assist the City in obtaining favorable financing for budgeted sanitary
sewer and associated water main capital improvement projects through the State of
Iowa's State Revolving Loan fund.
The FY 17 budget did not include funding for consulting engineering services
associated with obtaining SRF loans for water and sanitary sewer improvements.
Therefore, it is recommended the City seek an upfront Planning and Design Loan
through Iowa's SRF, at 0% interest for up to three years, which can also be rolled into
the construction. The scope of work for the consulting firm would include the work
described above for both Clean Water and Drinking Water funds; as such the estimate
for engineering services is in the range of $150,000 to $175,000.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Green Water Department Manager
buque
THE CITY OF UU
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DU- BQTE 11111RY
I I.I
Masterpiece ora the Mississippi 2007.)012.701;4
TO: Michael C. Van Milligen, City Manager
qpFROM: Gus Psihoyos, City Engineer
Bob Green, Water Department Manager
SUBJECT: Request for Professional Consulting Engineering Services for
Sanitary Sewer and Water Main Improvement financing through Iowa SRF
DATE: September 15, 2016
INTRODUCTION
The purpose of this memorandum is to request authorization to seek proposals from
highly qualified professional engineering consultants and/or firms to assist the City in
obtaining favorable financing for upcoming sanitary sewer and associated water main
capital improvement projects through the State of Iowa's State Revolving Loan fund.
BACKGROUND
The City of Dubuque, Iowa entered into a Consent Decree in the case of The United
States of America, and the State of Iowa v. The City of Dubuque, Iowa, Civil Action No.
Case 2:11-cv-01011-EMJ, Civil Action Number 2008V00041, DOJ Case Number 90-5-
1-1-09339, United States District Court for the Northern District of Iowa. Each year the
City prepares a capital budget which includes sanitary sewer and water main
improvements. Since 2011, the primary focus of sanitary sewer improvement is in areas
outlined in the City's Consent Decree.
Following the provisions of the Consent Decree the City has evaluated its sanitary
sewer system in five specific sewersheds. In addition, it has contained its ongoing
operation and maintenance activities throughout the City. Both activities have
highlighted areas of the sanitary sewer system that require improvements. In many
situations the sanitary sewer is being replaced as it has outperformed its design life and
is starting to fail allowing groundwater to enter the system. Traditionally, the water main
was installed at the same time and is often located in close proximity to the sanitary
sewer and can be compromised during construction. Further, as water mains age they
are more likely to experience breaks which can undermine the roadway and cause
future potholing. In these cases it is advisable to replace both the sanitary sewer and
the water main.
The City of Dubuque continually looks to obtain funding of capital improvements through
many different programs. The Iowa's State Revolving Fund (SRF) is one program that
has been successfully used by the City to finance capital projects, including the recent
$70 million upgrade of the Water and Resource Recovery Center and provided partial
funding of the Upper Bee Branch Creek flood mitigation project. The State Revolving
Fund is one of Iowa's primary sources of financing for water quality and water supply
projects. These low interest loans are available not only for construction but also for
planning and design of infrastructure projects. Water quality projects are financed
through Clean Water SRF and the Drinking Water SRF finances water system
improvements and source water protection projects. The SRF is jointly administered by
the Iowa Department of Natural Resources (DNR) and Iowa Finance Authority.
DISCUSSION
In pursuit of funding of water and sanitary sewer improvements through Iowa SRF, the
City must prepare supporting documentation in its application to the State. All drinking
water and wastewater projects must follow the Department of Natural Resources'
construction permitting process. The permitting process requires the preparation of a
preliminary engineering report (PER) for drinking water projects and a facility plan for
wastewater projects, these must be prepared by the applicant/owner and a Professional
Engineer. The process also includes contact with an SRF DNR representative for both
Clean Water SRF and Drinking Water SRF to initiate a work record request, submittal of
an Intended Use Plan application, a Viability Self-Assessment (drinking water only),
and an environmental review. Following approval of the facility plan and preliminary
engineering report by the DNR, the applicant can begin the process for an SRF
construction loan and the projects can be designed and bid for construction and DNR
construction permitting.
In order to effectively navigate through the DNR process in a timely manner and
coordinate the multiple water and sanitary sewer projects outlined in the adopted CIP
budget and outlined below the City requests the help of a professional consulting
engineering firm.
The projects scheduled for improvements include but are not limited to: Grove Terrace
Sanitary Sewer replacement, Heeb Street Sanitary Sewer and Water Main project, 30th
and Jackson Sanitary Sewer improvements, Harlan and Euclid Street Sanitary Sewer
Replacement, Hempstead Street Sanitary Sewer and Water Main Improvements, Perry
Street and Bradley Street Lift Station and Force Main Improvements, Marquette Place
Sanitary Sewer and Water Main Improvements, Phase 3 of the Kerper Boulevard 30"
Force Main Relocation Project, five-year sanitary sewer cured-in-place pipe
rehabilitation project, the five-year sanitary sewer manhole replacement and
rehabilitation project, and the Catfish Creek interceptor sewer, force main and lift station
improvements. The majority of the listed projects are improvements identified under the
Consent Decree provisions with specific construction completion dates, therefore time is
of the essence as several completion dates are set for 2017.
BUDGET IMPACT
FADIHRIG\MEMOS General\Request for Professional Engineering Service.doc
The FY 17 budget did not include funding for consulting engineering services
associated with obtaining SRF loans for water and sanitary sewer improvements.
Therefore, it is recommended the City seek an upfront Planning and Design Loan
through Iowa's SRF, at 0% interest for up to three years, which can also be rolled into
the construction. The scope of work for the consulting firm would include the work
described above for both Clean Water and Drinking Water funds; as such the estimate
for engineering services is in the range of $150,000 to $175,000.
REQUESTED ACTION
We recommend the City advertise for proposals from qualified professional engineering
consultants to assist the City in obtaining favorable financing for budgeted sanitary
sewer and water main capital improvement projects through the State of Iowa's State
Revolving Loan fund through planning and design services, funded through an Iowa
SRF Planning and Design Loan.
cc: Jenny Larson, Budget Director
Alexis Steger, Assistant Budget Analyst
Jean Nachtman, Finance Director
Brant Schueller, Water Distribution Supervisor
Denise Ihrig, Environmental Engineer/Water Plant Manager
FADIHRIG\MEMOS General\Request for Professional Engineering Service.doc