NW Arterial / Chavenelle Road Turn Lane Improvement Project Award Copyright 2014
City of Dubuque Action Items # 2.
ITEM TITLE: NW Arterial / Chavenelle Road Turn Lane Improvement
Project Award
SUMMARY: City Manager recommending award of the construction
contract for the NW Arterial /Chavenelle Road Turn Lane
Improvement Project to the low bidder Eastern Iowa
Excavating & Concrete, LLC.
RESOLUTION Awarding the public improvement contract
for the Northwest Arterial / Chavenelle Intersection Left
Turn Lane Improvement Project(Iowa DOT Project No.
UST-032-1(49)-4A-31)
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Northwest Arterial/Cha�enelle Intersection City Manager Memo
Improvements-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
I DOT Concurrence Supporting Documentation
Bid Tab Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Northwest Arterial / Chavenelle Intersection Left Turn Lane Improvements
CIP No. 3002695, Iowa DOT Project No. UST-032-1(49)-4A-31
DATE: September 29, 2016
Sealed bids were received for the Northwest Arterial / Chavenelle Intersection Left Turn
Lane Improvements Project. Assistant City Engineer Bob Schiesl recommends award
of the construction contract to the low bidder, Eastern Iowa Excavating & Concrete,
LLC, in the amount of $169,053.83, which is 20.36% below the estimate of probable
cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
ZV4-14�1
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Robert Schiesl, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
AII-America City
DUBgkE 1
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: September 28, 2016
SUBJECT: Northwest Arterial / Chavenelle Intersection Left Turn Lane Improvements
CIP No. 3002695, Iowa DOT Project No. UST-032-1(49)--4A-31
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Northwest Arterial / Chavenelle Intersection Left Turn Lane Improvements Project.
BACKGROUND
Based on the determination to not incorporate a temporary traffic signal at the US20 -
Seippel intersection as part of the Southwest Arterial Menards Frontage Road (37) and
the Southwest Arterial US20 Interchange Grading (38), the selection of an alternate
detour route was required.
In order to facilitate the upcoming Southwest Arterial Menards Frontage Road (37) and
the Southwest Arterial US20 Interchange Grading (38) construction projects, both Iowa
DOT and City staff evaluated detour route options, and it was collectively determined
that a local road detour using the Seippel Road to Chavenelle to the NW Arterial route
was the preferred alternative.
EXISTING CONDITIONS
In further evaluating the proposed detour route, current operational issues were raised
at the existing Chavenelle - NW Arterial intersection. The existing northbound NW
Arterial dedicated left turn lane onto Chavenelle is approximately 120' in length and is
currently under capacity with left turn traffic movements regularly backing up into the
inside northbound thru-lane. Based on existing conditions, the left turn lane onto
Chavenelle does not have adequate que storage length to support the additional traffic
volumes generated from the proposed detour.
The City also reviewed and identified capacity issues with the existing Chavenelle
shared right turn lane onto the NW Arterial. With the outside eastbound lane on
Chavenelle at NW Arterial being a shared thru and right turn lane, when vehicles are
stopped and occupy the straight thru lane, vehicles are unable to make the free right
turn movement. With the right turn being a heavy traffic movement with the proposed
detour, the shared thru and right turn lane will experience backup and congestion
issues.
PROPOSED TURN LANE IMPROVEMENTS
Based on the current operational and capacity challenges the City is experiencing at the
Chavenelle and NW Arterial intersection, the proposed left turn lane improvements
include extending the existing northbound NW Arterial left turn lane onto Chavenelle to
an approximate 400' storage length, while also adding a new Chavenelle left turn lane
onto the NW Arterial, providing an approximate 210' storage length. The new left turn
lane would allow for a dedicated straight thru lane as well as a dedicated right turn lane
which would allow right turn overlap phasing which would improve the efficiency of the
detour route.
BID RESULTS
Sealed bids were received on the project on September 27, 2016. Eastern Iowa
Excavating & Concrete, LLC of Cascade, Iowa submitted the low bid in the amount of
$169,053.83. This amount is 20.36% below the estimate of probable cost. A summary
of the bid proposals received is as follows:
Contractor Name Bid Results
Eastern Iowa Excavating & Concrete, LLC $ 169,053.83
Portzen Construction, Inc. $ 236,358.00
Horsfield Construction, Inc. $ 271 ,894.72
RECOMMENDATION
I recommend that the public improvement contract be awarded to Eastern Iowa
Excavating & Concrete, LLC in the amount of$169,053.83.
The City has also received concurrence from the Iowa DOT on the contract award to
Eastern Iowa Excavating & Concrete, LLC.
BUDGETIMPACT
Based on collaborative discussions with Iowa DOT District 6 staff, it was recommended
that the City request U-STEP funding to cover a portion of the estimated costs for the
left turn lane improvements. Based on the approved U-STEP funding, the Iowa DOT will
cover 55% of eligible construction costs, up to a maximum of$200,000. The City will be
responsible for 45% as local match. The City will also be responsible for the engineering
design and construction administration related costs.
The summary of project costs for the Northwest Arterial / Chavenelle Intersection Left
Turn Lane Improvements Project, is as follows:
Description Cost Revised Bid Award
Estimate Cost Estimate
Construction $ 231 ,000 $ 212,263 $ 169,053.83
Contingency (10%) 23,000 21 ,226 21 ,226.30
Engineering Design &Administration (15%) 38,000 35,023 35,023.40
Total Construction Cost Estimate $ 292,000 $ 268,613 $ 226,303.63
The funding for the Northwest Arterial / Chavenelle Intersection Left Turn Lane
Improvements Project will be as follows:
CIP No. Fund Description Cost Revised Bid Award
Estimate Cost Estimate
3002695 U-STEP Funds $ 139,700 $ 128,419 $ 104,654.07
3002695 NW Arterial Left Turn Lane 152,300 140,094 120,649.45
Total Project Funding $ 292,000 $ 268,613 $ 226,303.63
The NW Arterial Left Turn Lane (CIP 3002695) funding is a reallocation of funds from
the Heeb Street - street construction project (CIP 3002612). The section of Heeb Street
(near Kaufman Ave.) was budgeted and scheduled to be reconstructed in conjunction
with planned underground water and sanitary sewer projects. However, funding for the
respective water and sanitary sewer projects has been delayed while staff evaluates
SRF funding alternatives. New funding will be re-budgeted to cover the Heeb Street
construction portion to align with future water and sanitary sewer SRF funding.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the
Northwest Arterial / Chavenelle Intersection Left Turn Lane Improvements Project, to
Eastern Iowa Excavating & Concrete, LLC in the amount of$169,053.83.
cc: Jenny Larson, Budget Director
John Klostermann, Public Works Director
Greg Doeden, Civil Engineer
Dave Ness, Traffic Engineer
Kent Ellis, Iowa DOT
RESOLUTION NO. 346-16
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE NORTHWEST
ARTERIAL / CHAVENELLE INTERSECTION LEFT TURN LANE IMPROVEMENTS
PROJECT; IOWA DOT PROJECT NO. UST -032-1(49)-4A-31
Whereas, sealed bid proposals have been submitted and received by contractors
for the Northwest Arterial / Chavenelle Intersection Left Turn Lane Improvements
Project, (the Project) pursuant to Resolution No. 313-16 and Notice to Bidders
published in a newspaper published in the City of Dubuque, Iowa on the 14th day of
September, 2016.
Whereas, said sealed bid proposals were opened and read on the 27th day of
September, 2016 and it has been determined that Eastern Iowa Excavating & Concrete,
LLC of Cascade, Iowa, with a bid in the amount of $169,053.83 is the lowest
responsive, responsible bidder for the Project.
Whereas, the Iowa Department of Transportation will cover 55% of eligible
construction costs using U -STEP funding, up to a maximum of $200,000, and the City
would be responsible for 45% as local match in addition to engineering design and
construction administration related costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Eastern
Iowa Excavating & Concrete, LLC and the City Manager is hereby directed to execute a
Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 3rd day of October, 2016.
Attest:
Kevin S. Firnsta I, C , City Clerk
Roy D. Buol, Mayor
(9/28/2016) Bob Schiesl - FW: NW Arterial &Chavenelle Turn Lane Project- Page 1
From: "Ellis, Kent [DOT]" <Kent.Ellis@dot.iowa.gov>
To: "Bob Schiesl (Bschiesl@cityofdubuque.org)" <Bschiesl@cityofdubuque.org>
CC: "gdoeden@cityofdubuque.org" <gdoeden@cityofdubuque.org>, Kerry Bradley <...
Date: 9/28/2016 5:08 PM
Subject: FW: NW Arterial &Chavenelle Turn Lane Project- UST-032-1 (49)--4A-31 - DOT Award
Concurrence
Attachments: NW Arterial Chavenelle Turn Lane - Cost Estimate Summary.pdf, NW Arterial
Chavenelle Turn Lane - Eastern Iowa TSB Form.pdf; NW Arterial Chavenelle Turn Lane - Portzen TSB
Form.pdf, NW Arterial Chavenelle Turn Lane - Horsfield TSB Form.pdf, NW Arterial Chavenelle Turn
Lane - Bid Tabulation.pdf
Bob,
I have received your submittal of bid tabulations and TSB pre-bid contract information for the Dubuque bid
letting held on September 27, 2016 for the referenced USTEP project. Three (3) contractors submitted
bids for the project. Good faith effort to solicit TSB quotes was determined and the contractor used $0.00
quotation in the bid.
The District Office concurs with your request to award the contract to Eastern Iowa Excavating &
Concrete, LLC of Cascade Iowa at a low bid of$169,053.83. The engineer's cost estimate is
$212,263.00.
Please contact me if you have any questions concerning this concurrence.
Jacqueline, please note the attached TSB form from Eastern Iowa Excavating &Concrete, LLC for this
project.
Sincerely
Kent L. Ellis, P.E.
Local Systems Engineer
District 6 Office
5455 Kirkwood Blvd. SW
Cedar Rapids, IA 52404
kent.ellis@dot.iowa.gov
319-364-0235
-----Original Message-----
From: Bob Schiesl [mailto:Bschiesl@cityofdubuque.org]
Sent: Tuesday, September 27, 2016 7:52 PM
To: Ellis, Kent [DOT]
Cc: Greg Doeden; Kerry Bradley
Subject: NW Arterial &Chavenelle Turn Lane Project- UST-032-1 (49)--4A-31 - DOT Award Concurrence
SUBJECT: Northwest Arterial /Chavenelle Intersection Left Turn Lane Improvements
Iowa DOT Project No. UST-032-1 (49)--4A-31
Request Iowa DOT Award Concurrence
Kent
Sealed bids were received on the NW Arterial &Chavenelle Turn Lane Project on September 27, 2016.
Eastern Iowa Excavating & Concrete, LLC of Cascade, Iowa submitted the low bid in the amount of
$169,053.83. This amount is 20.4% under the revised estimate of probable cost. A summary of the bid
proposals received is as follows:
Contractor Name Bid Results
(9/28/2016) Bob Schiesl - FW: NW Arterial &Chavenelle Turn Lane Project- Page 2
Eastern Iowa Excavating &Concrete, LLC $ 169,053.83
Portzen Construction, Inc. $ 236,358.00
Horsfield Construction, Inc. $ 271,894.72
Upon reviewing the bids received, all bids were responsive and provided the required documentation to
show the good faith effort to solicit TSB firms and allow for the opportunity to participate in this project.
The City hereby certifies that said good faith effort was achieved.
Attached are copies of the bid tabulation, the completed TSB forms submitted with the bids, and also a
funding summary.
The City respectfully requests Iowa DOT concurrence on the award of the construction contract to
Eastern Iowa Excavating &Concrete, LLC.
Regards, Bob
Robert D. Schiesl, P.E.
Assistant City Engineer
City of Dubuque
City Hall, 50 W 13th Street
Office - 563.589.4270
Bschiesl@Cityofdubuque.org
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UOF
B E CM of Dubuque Iowa
Masterpiece on the Mississippi Bid Tabulated
Project Name: NW ARTERIAL/CHAVEN ELLE I N TERSECTION LEFT TU RN LANE Bitl OryateEastern
Concr Ex cava[ing8
IMPROVE MENTS Engineer's Ez[ima[e Concrete,LLC Portion Construction,Inc. Herzfeld Construction,Inc.
IOWA OOT PROTECT NO.UST-0321(49)131 2]-se 16
NO. RNUMBERE BIO ITEM DESCRIPTION QUANTITY UNR UNIT RICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
Division 21-EartMvork,Subg2tlg and Subbases
1 2102-2710070 EN.-avabon C110,Edo,&Bar ow 800 CY $ 1250 $ 10,000.00 $ 1835 $ 14,920.00 $ 1800 $ 14,40000 $ 45.00 $ 38,00000
2 21058425005 Topsoil Human&Spread 153 CY $ 5000 $ 765.00 $ 5050 $ 772.65 $ 12500 $ 1,91250 $ 100.00 $ 1,53000
3 21158100000 Modified Subbase 310 TON $ 2200 $ 8,820.00 $ 1950 $ 8,04500 $ 2100 $ 8,51000 $ 30.00 $ 9,30000
4 2121-7425020 Sold Granular,TVPeB 100 TON $ 1476 $ 1,478.00 $ 1950 $ 1,95000 $ 3500 $ 3,50000 $ 30.00 $ 3,00000
Sub Total $ 19061.00 Sub Total $ 23 687.65 Sub Total $ 26 322 50 Sub Total $ 49,83000
Division 22-Base Courses
5 22100475290 Base Macadam Slone 1075 TON $ 1600 $ 17,200.00 $ 1950 $ 20,962.50 $ 2200 $ 23,65000 $ 25.00 $ 28,87500
Sub Total $ 17 200.00 Sub Total $ 20 962.50 Sub Total $ 23 65000 Sub Total $ 2fi,8500
Division 0-Surface Courses
6 2301-1033090 Std./Slip PCC CI.C CI.3 Durability,9 In(DOWEL) 985 SY $ 8250 $ 81,262.50 $ 5100 $ 50,235.00 $ 8500 $ 83,72500 $ 90.00 $ 88,65000
7 23014875006 Median 6 I PCC 3 SY $ 6500 $ 195.00 $ 31000 $ 930.00 $ 40000 $ 1,20000 $ 100.00 $ 30000
8 23038000100 TMA,Comm Me(Includes Asphalt Binder),As Per Plan 60 TON $ 11000 $ 8,800.00 $ 12000 $ 7,20000 $ 12000 $ 7,20000 $ 100.00 $ 8,00000
Sub Total $ 88057.50 Sub Total $ 58 365 Sub Total $ 92,12500 Sub Total $ 94,95000
Division 0-Miscellaneous Constructed
9 25106745850 Rem deal Of Pavem en[ 235 SY $ 1500 $ 4,275.00 $ 1835 $ 5,31525 $ 2200 $ 8,27000 $ 30.00 $ 8,55000
10 25275263109 Painted Pavem ent Marc,Watehmme Or Solvent 4238 STA $ 15000 $ 8,357.00 $ 5100 $ 2,16138 $ 5000 $ 2,11900 $ 44.00 $ 1,86472
11 25275263137 Painted Sym bots And Legends,Watehmme Or Solvent 15 EACH $ 15000 $ 2,250.00 $ 13950 $ 2,09250 $ 13500 $ 2,02500 $ 120.00 $ 1,80000
12 25275263152 PrRCut Sym bots+LegendPecuiar Tape 6 EACH $ 15000 $ 900.00 $ 17450 $ 1,04700 $ 16500 $ 99000 $ 150.00 $ 90000
13 25275263180 Payt March,RmvJ 115 STA $ 10000 $ 115.00 $ 13300 $ 152.95 $ 11000 $ 12650 $ 100.00 $ 11500
14 25275263190 Stan bols+LependRmyJ 8 EACH $ 10000 $ 800.00 $ 8700 $ 698.00 $ 8500 $ 68000 $ 75.00 $ 60000
15 25288445110 Traffic Control 1 ITS $ 5,00000 $ 5,000.00 $ 17,00000 $ 17,000.00 $ 18,00000 $ 18,00000 $ 14,560.00 $ 14,56000
16 25288445113 Flagged 10 EACH $ 41175 $ 4,117.50 $ 45000 $ 4,50000 $ 45000 $ 4,50000 $ 300.00 $ 3,00000
17 25334980005 Mobllizabon 1 ITS $ 18,00000 $ 18,000.00 7 10,50000 7 10,500.00 7 30,00000 7 30,00000 $ 25,000.00 $ 25,00000
18 25999999010 ExistingSign Remwe,Salvageand Store 1 ITS $ 10,00000 $ 10,000.00 $ 3,50000 $ 3,50000 $ 5,00000 $ 5,00000 $ 2,500.00 $ 2,50000
Sub Total $ 49814.50 Sub Total $ 46965.08 Sub Total $ 6771050 Sub Total $ 58,88972
Division W10-Traffic Signals 8 Lighting
19 8010100.&1 Conduk,Trenched PVC,2" 50 LF $ 900 $ 450.00 $ 1625 $ 812.50 $ 2500 $ 1,25000 $ 30.00 $ 1,50000
20 8010 100.0.0 Winne and CablePower50 LF $ 500 $ 250.00 $ 2035 $ 1,04250 $ 1800 $ 90000 $ 20.00 $ 1,00000
21 25999999010 Traffic Signal-Decade and Salvage 1 ITS $ 10,00000 $ 10,000.00 $ 1,85500 $ 1,85500 $ 3,00000 $ 3,00000 $ 10,000.00 $ 10,00000
22 25999999010 Tafflc Signal-New lnsbll 1 its $ 25,00000 $ 25,000.00 $ 12,95000 $ 12,950.00 $ 17,00000 $ 17,00000 $ 25,000.00 $ 25,00000
Sub Total $ 35700.00 Sub Total $ 16 660.00 Sub Total $ 22,15000 Sub Total $ 37,50000
Division 26-Roadside Development
23 2601-2634100 Bunch, 003 ACRE $ 27,50000 $ 825.00 $ 21,75000 $ 652.50 $ 55,00000 $ 1,65000 $ 50,000.00 $ 1,50000
24 2601-2636044 Scours&Feueing(Urban) 003 ACRE $ 27,50000 $ 825.00 $ 25,37000 $ 761.10 $ 55,00000 $ 1,65000 $ 50,000.00 $ 1,50000
25 26025000312 Perimeter/nd Slope Sediment Central Oecce,12 In.Ola. 200 LF $ 245 $ 490.00 $ 200 $ 400.00 $ 400 $ 80000 $ 3.25 $ 65000
26 26020000350 Removal Of Perimeter And Slope Sediment Control Device 200 LF $ 145 $ 290.00 $ 300 $ 600.00 $ 150 $ 30000 $ 1.00 $ 20000
Sub Total $ 2430.00 Sub Total $ 241330 Sub Total $ 440000 Sub Total $ 3,85000
Total Est. $ 212 263.00 Total Bid $ 169053.83 Total Bid $ 236 35800 Total Bid $ 271,89472
a Over/Unde(-) -2036% 11 35% 28.09%