SW Arterial / Military Road Supplemental Agreement No. 1 Copyright 2014
City of Dubuque Consent Items # 5.
ITEM TITLE: SW Arterial / Military Road Supplemental Agreement No. 1
SUMMARY: City Manager recommending the City Council authorize the
City Manager to execute a supplemental agreement
between the City, the Iowa Department of Transportation,
and IIW, P.C., to provide construction engineering services
for the Southwest Arterial — Military Road Reconstruction
Project.
RESOLUTION Approving the Construction Engineering
Services Supplemental Agreement No. 1 between the City
of Dubuque, the Iowa Department of Transportation, and
I IW, P.C. for the Military Road Reconstruction Project.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Southwest Arterial Supplemental Agreement#1 with City Manager Memo
I I W-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Supporting Docs Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
IIW, P.C. Supplemental Agreement#1
Military Road Reconstruction, Project No. HDP-2100 (664)-71-31
DATE: October 12, 2016
Assistant City Engineer Gus Psihoyos recommends the City Council authorize the City
Manager to execute a supplemental agreement between the City, the Iowa Department
of Transportation, and IIW, P.C., to provide construction engineering services for the
Southwest Arterial — Military Road Reconstruction Project for an estimated cost of
$275,661.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
d1L-A^1
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
THE CITY OF Dubuque
AII11-America CiI.ty
UB E1
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Southwest Arterial Project
IIW, P.C. Supplemental Agreement#1
Military Road Reconstruction, Project No. HDP-2100 (664)-71-31
DATE: October 12, 2016
INTRODUCTION
The enclosed resolution authorizes the City Manager to execute a supplemental
agreement between the City, the Iowa Department of Transportation, and IIW, P.C. to
provide construction engineering (CE) services for the Southwest Arterial - Military Road
Reconstruction Project.
BACKGROUND
In September 2015 the City soliciting proposals from qualified consulting firms to
provide Construction Engineering (CE) Services for both the English Mill Road
Reconstruction Project and the Military Road Reconstruction Project.
Based on the review of the proposals, experience and qualifications, the Consultant
Selection Committee recommended the selection of IIW, P.C. for the Standard
Consultant Contract to provide all phases of Construction Engineering (CE) Services for
both the English Mill Road Reconstruction Project and the Military Road Reconstruction
Project. The City council approved the recommendation and authorized the City
Manager to execute a contract with I IW, P.C. on October 5t", 2015.
The Professional Services Agreement states that the City, at a later date, reserves the
right to negotiate a contract scope of services and fees for the Military Road
Reconstruction Project, HDP-2100 (664)--71-31 and amend the IIW, P.C. consultant
contract through the execution of a future supplemental agreement.
DISCUSSION
Per the terms of the supplemental agreement will provide for all phases of construction
engineering (CE) for the Southwest Arterial - Military Road Reconstruction Project.
RECOMMENDATION
I recommend that the City Council authorize the City Manager to execute a
supplemental agreement between the City, the Iowa DOT, and with IIW, P.C. to provide
construction engineering (CE) services for the Southwest Arterial - Military Road
Reconstruction Project.
BUDGETIMPACT
The estimate of probable cost to provide Construction Engineering (CE) Services for the
Military Road Reconstruction Project is as follows:
Construction Engineering (CE) Services Cost
IIW, P.C. - Military Road Reconstruction Project $ 275,661
Flenker Land Architecture - DBE Subconsultant 20,698
Contingency (10%) 27,566
Total Project Cost $ 323,925
The anticipated project funding is summarized as follows:
Fund Description Fund Amount
Federal SAFETEA-LU Funding (80%) $ 259,141
City - Local Funding (10%) 32,392
County - Local Funding (10%) 32,392
Total Project Funding $ 323,925
ACTION TO BE TAKEN
The City Council is requested to authorize the City Manager to execute the
supplemental agreement between the City, the Iowa DOT, and with IIW, P.C. to provide
construction engineering (CE) services for the Southwest Arterial - Military Road
Reconstruction Project.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Kent Ellis, Iowa DOT
RESOLUTION NO. 349-16
RESOLUTION APPROVING THE CONSTRUCTION ENGINEERING SERVICES -
SUPPLEMENTAL AGREEMENT NO. 1 BETWEEN THE CITY OF DUBUQUE, THE
IOWA DEPARTMENT OF TRANSPORTATION, AND IIW, P.C. FOR THE MILITARY
ROAD RECONSTRUCTION PROJECT
Whereas, the City of Dubuque is proceeding with the Southwest Arterial Project,
from U.S. Highway 20 to U.S. Highway 61/151, in Dubuque, Iowa; and
Whereas, the Supplemental Agreement authorizes IIW, P.C. to provide all
phases of Construction Engineering (CE) Services for the Southwest Arterial - Military
Road Reconstruction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Supplemental Agreement No. 1 between City of
Dubuque, the Iowa Department of Transportation, and with IIW, P.C. to provide
construction engineering services for the Southwest Arterial - Military Road
Reconstruction Project is hereby approved.
Section 2. That the City Manager is hereby authorized and directed to execute
two copies of said Supplemental Agreement No. 1 between City of Dubuque, the Iowa
Department of Transportation, and with IIW, P.C. to provide construction engineering
services for the Southwest Arterial - Military Road Reconstruction Project.
Passed, approved and adopted this 17th day of October, 2016.
Attest:
Kevin irnstahl, CM , Ci Clerk
oy D. Buol, Mayor
Consultant Project No. 15151
Owner / Iowa DOT Project No. HDP -2100 (657)--71-31
HDP -2100 (664)--71-31
Supplemental Professional Services Agreement #1
For Local Public Agency Consultant Contracts with Federal -aid Participation
This is a SUPPLEMENTAL AGREEMENT, made as of the date of the last party's signature below, is by and
BETWEEN City of Dubuque, the Owner, located at:
City Hall, 50 West 13th Street
Dubuque, IA 52001
Phone: (563) 589-4270
FAX: (563) 589-4205
and IIW, P.C., the Consultant, located at:
4155 Pennsylvania Ave
Dubuque, IA 52002
Phone: (563) 556-2464
FAX: (563) 556-7811
For the following Project: By Supplemental Agreement provide all phases of construction engineering (CE)
services for the Military Road Reconstruction, HDP -2100 (664)--71-31 which is part of the overall Southwest
Arterial project, administered by the City of Dubuque. The Owner entered into an agreement on October 14, 2015
in which the Consultant agreed to provide CE services for the English Mill Road Reconstruction project, HDP -
2100(657) --71-31. This supplemental agreement adds additional scope and fee to the original Professional
Services Agreement for the Military Road Reconstruction and a new PCC beam bridge over the Southwest Arterial
HDP -2100(664)--71-31.
The Owner has decided to proceed with the Project, subject to the concurrence and approval of the Iowa
Department of Transportation (Iowa DOT), and the Federal Highway Administration (FHWA), U.S. Department of
Transportation (when applicable).
The Owner desires to employ the Consultant to provide construction engineering services to assist with the
development and completion of the Project. The Consultant is willing to perform these services in accordance
with the terms of this Agreement. All the terms and conditions of the original agreement apply to the
supplemental agreement except as specifically amended as follows.
Page 1 of 14
TABLE OF CONTENTS
Article 1
Attachment A - Scope of Services
Attachment C - Fees and Payments
Attachment C-1 — Cost Analysis Worksheet•
Attachment H - Consultant Fee Proposal
Attachment 1- Subconsultant Scope and Budget
Page 2 of 14
ARTICLE 1 (is amended as follows) INITIAL INFORMATION
This Agreement is based on the following information and assumptions.
1.1
Project Parameters
The objective or use is: to complete construction engineering for the subject project as described in
Attachment A.
1.2 Financial Parameters
1.2.1 Amount of the Owner's budget for the Consultant's compensation is:
Original contract amount was $387,562. The Construction Engineering (CE) portion is $323,925
for the services added by this Supplemental Agreement for a total contract amount of $711,487.
1.2.2 Amount of the Consultant's budget for the subconsultants' compensation is:
Subconsultant
Base
Agreement
HDP -2100(657)--71-31
Supplemental
Agreement No. 1
HDP -2100(664)--71-31
Total
Amount
Estimated Actual Costs
$ 333,980
$ 275,661
$ 609,641
Contingency
$ 33,398
$ 27,566
$ 60,964
Subconsultant
$ 20,184
$ 20,698
$ 40,882
Max. Amount Payable
$ 387,562
$ 323,925
$ 711,487
1.2.2 Amount of the Consultant's budget for the subconsultants' compensation is:
Subconsultant
Contract
Amount
Authorized
Max. Amount
Payable
Method of Payment
Flenker Land Architecture
Consultants (DBE)
Base
$20,184
$20,184
Specific Rate of
Compensation
Flenker Land Architecture
Consultants (DBE)
SA No. 1
$20,698
$20,698
Specific Rate of
Compensation
1.2.3. The costs of Supplemental Agreement #1 will be segregated from the costs of the base
agreement. Separate internal job numbers will be utilized by the Consultant to separate Federal
CE work for HDP -2100(657)--71-31 (English Mill Road) and HDP -2100(664)--71-31 (Military
Road).
1.4 Time Parameters
1.4.1 The Consultant shall begin work under this Supplemental Agreement upon receipt of a written
notice to proceed from the Owner.
1.4.2 Milestones for completion of the work under this Supplemental Agreement as follows:
1. Construction engineering in accordance with the contractor schedule is estimated to consist of
field work until June 30, 2018.
2. Completion of all work under this agreement shall be on or before September 30, 2018 unless
extended by written approval of the Contract Administrator or adjusted by supplemental
agreement.
1.4.3 The Consultant shall not begin final design activities until after the Owner has been notified by
the Iowa DOT that FHWA Environmental Concurrence has been obtained. Upon receipt of such
notice, the Owner will provide the Consultant notice to proceed with final design activities.
Page 3 of 14
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper officials
thereunto duly authorized as of the dates below.
IIW, P.C.
By
Date: 29-A:,
Dennis F. Waugh, P.E., S.E., CPESC, LEED AP
President/Principal Civil & Structural Engineer
ATTEST:
By cie-u, TILL&
City of Dubu
By
Michael Van Milligen
City Manager
Date: -G '2 l SCJ
Date:
IOWA DEPARTMENT OF TRANSPORTATION
Accepted for FHWA Authorization*
By Date:
Name
Title
* The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is indicating
the work proposed under this Agreement is acceptable for FHWA authorization of Federal funds.
Page 4 of 14
ATTACHMENT A
Scope of Services
The scope of services to be performed by the consultant shall be for all phases of Construction Engineering (CE)
Services and completed in accordance with generally accepted standards of practice, and the Iowa DOT
Standards and Specifications.
1.
Review contracts and supplemental materials from the City and IDOT, set up recordkeeping
documentation for use during construction.
2.
Coordinate and conduct preconstruction meeting. Prepare and distribute meeting notes.
3.
Review data which any Contractor is required to submit, but only for conformance with the
design concept for the project and compliance with information given in the Contract
Documents. If there are discrepancies, confirm intent with designer.
4.
Provide a licensed engineer, qualified staff member to make periodic visits to the construction
site to observe progress and quality of the executed work and determine if the work is
proceeding in accordance with the contract documents. Keep the City informed of the progress
of work. Conduct progress meetings as needed.
5.
The Consultant shall provide an engineer or a qualified technician to perform regular on-site
observations. The phone number for the Consultant shall be posted at the project site. The
contract provides for 270 working -days. This contract assumes construction activities will
continue over the winter of 2017 when no days are charged which results in an additional 30
days when activities requiring observation could occur. The on-site observations shall note the
progress and quality of various aspects of the work of the Contractor and shall perform field
checks and testing of material and documentation as required by the Iowa DOT. The
anticipated activities include:
a. EEO board review
b. Wage Rate interviews
c. On-site observation of erosion control and necessary reports (by DBE subconsultant as
appropriate with respect to timing and availability).
d. On-site observation of roadway grading including compaction with moisture and density
control and verification of the special provision related to the shale and soft soils.
e. On-site observation of soil nailing and reinforced vegetation including verification of the
special provision related to the soil nailing and reinforced vegetation.
f. On-site observation of temporary roadway detour pavement
g. On-site observation of PCC pavement and paved shoulders includes on site testing of
concrete
h. On-site observation of bridge approach pavement includes on site testing of concrete
i. On-site observation during installation of drainage structures
Page 5 of 14
j. On-site review of traffic control
k. On-site observation and testing of abutment construction including concrete, pile driving,
and prebore.
I. On-site observation and testing of bridge pier forming, concrete and steel placement
m. On-site observation of placement of bridge beams
n. Calculate beam haunches based on the results of beam survey shots provided by the
Contractor
o. On-site observation and testing of concrete bridge deck placement and railing installation
p. On-site observation and testing of concrete slope paving installation
q. On-site observation of roadway finishing such as earth shoulder construction, pavement
marking, signing
6. Perform certified plant monitoring for PCC plant operations. Prepare documentation and
material testing in conformance with State requirements. Includes testing cylinders and beams
for strength.
7. Conduct lab testing to allow nuclear density testing of compacted soils to determine density.
8. Conduct lab testing for grout material used for soil nailing procedures.
9. Issue all instructions of the Owner to the Contractor(s) and prepare routine change orders as
required (assumes ten), including calculations to determine and recommend change orders
including justification of costs for items which do not have a bid or predetermined price.
10. Based on on-site observations and review of the Contractor's application for payment and
supporting data, recommend the amount owed to the Contractor(s) and subject to owners
approval, approve, payment to the Contractor(s) in such amounts. Review and prepare
monthly pay estimates and submit to the Owner with recommendations. (Assumes twenty pay
requests total). Final payment is subject to evaluation of the work as a functioning project upon
substantial completion and, to the results of any subsequent tests called for in the Contract
Documents.
11. Provide documentation of quantities for approval by State, including submittal of working day
reports.
12. Conduct a project walk through to determine and recommend if the project is substantially
complete and a final site visit to determine if the project has been completed in substantial
compliance with the Contract Documents and if each Contractor has fulfilled all for their
obligations so that the Engineer may approve, in writing, final payment. Prepare a punch list for
issuance to the contractor.
13. Provide as-build record plans including pile driving logs.
14. Prepare certificates of completion to allow the Owners and States consideration for project
acceptance.
Page 6 of 14
15. Finalize construction documentation in preparation for State audit. Upon project completion,
determine and recommend the final contract quantities in accordance with the Contract
Documents or if agreeable to the Owner, State, and contractor from records kept during
construction and payment documents submitted to the Engineer and the Owner for approval.
16. Conduct Certified Payroll Review
17. Attend one State audit of materials and construction documentation and recordkeeping;
followup of audit requirements.
18. Project administration including staff scheduling and coordination, project correspondence, and
including preparation of invoices to submit to the City in acceptable Iowa DOT format to allow
reimbursement by Iowa DOT, including documentation of project progress.
Page 7 of 14
ATTACHMENT C (referenced from 3.1)
Specific Rate of Compensation for Supplemental Agreement #1
3.1.1 FEES AND PAYMENTS
3.1.1.1 Fees. For full and complete compensation for all work, materials, and services furnished under the
terms of this Agreement, the Consultant shall be paid fees not to exceed the maximum amount
payable under this Agreement of $323,925.
The maximum amount payable will not be changed unless there is a substantial change in the
magnitude, scope, character, or complexity of the services from those covered in this Agreement. Any
change in the maximum amount payable will be by Supplemental Agreement.
A contingency amount of $20,698 has been established for this Agreement and is included in the
maximum amount payable. Written request by the Consultant indicating the need and written approval
by the Contract Administrator and concurrence from the Iowa DOT are needed prior to usage of the
contingency amount.
The current schedule of billing rates (direct labor rate, overhead, and fixed fee) are set forth in
Attachment C-1. The Consultant may submit for approval a revised rate schedule once during the
contract period. This revision may include a revised overhead rate and revised direct labor rates. The
revised rate schedule should be submitted to the Contract Administrator for approval and by the
Contract Administrator's written approval it shall become a part of this Agreement.
3.1.1.2 Reimbursable Costs. The Consultant shall be reimbursed for direct non -salary costs which are
directly attributable and properly allocable to the work. The Consultant will be required to submit a
detailed listing of direct non -salary costs incurred and certify that such costs are not included in the
overhead expense pool. These costs may include travel and subsistence, reproductions, computer
charges, and materials and supplies.
Reimbursement of costs is limited to those that are attributable to the specific work covered by this
Agreement and allowable under the provisions of the Code of Federal Regulations (CFR), Title 48,
Federal Acquisition Regulation System, Subchapter E., Part 30 (when applicable), and Part 31, Section
31.105 and Subpart 31.2. In addition to Title 48 requirements, for meals to be eligible for
reimbursement, an overnight stay will be required.
3.1.1.3 Premium Overtime Pay. Not applicable.
3.1.1.4 Payments. Monthly payments for work completed shall be based on the services completed at the time
of the billing and substantiated by monthly progress reports in a form that follows the specific rate
schedule. The Contract Administrator will check such progress reports and payment will be made for
the hours completed at each rate and for direct non -salary costs incurred during said month. The
Owner shall retain from each monthly payment for construction inspection or construction administration
services 1% of the amount due.
Invoices shall clearly identify the beginning and ending dates of the prime's and subconsultant's billing
cycles. All direct and indirect costs incurred during the billing cycle shall be invoiced. Costs incurred
from prior billing cycles and previously not billed, will not be allowed for reimbursement unless approved
by the Contract Administrator.
Upon completion, delivery and acceptance of all work contemplated under this Agreement, the
Consultant shall submit one complete invoice statement of costs incurred and amounts earned.
Payment of 100% of the total cost claimed, inclusive of retainage, if applicable, will be made upon
receipt and review of such claim. The Consultant agrees to reimburse the Owner for possible
overpayment determined by final audit.
Page 8 of 14
ATTACHMENT C-1
Cost Analysis Worksheet
Supplemental Agreement #1
HDP -2100(664)-71-31
Specified rates for 2016 using 2015 multiplier (1.5805 without cost
of capital facilities) and a 12% profit
Staff
Average
Wage
Wages and
Overhead
Rate w/ Profit
12% and Cost of
Capital Facilities
.0049
Tech IV
$ 25.81
$ 66.60
$ 74.72
Tech III
$ 21.77
$ 56.18
$ 63.03
Tech I
$ 15.19
$ 39.20
$ 43.98
PE5
$ 64.59
$ 166.67
$ 186.98
PE4
$ 51.14
$ 131.97
$ 148.05
PE3
$ 38.88
$ 100.33
$ 112.56
PE2
$ 35.20
$ 90.83
$ 101.91
PE1
$ 32.91
$ 84.92
$ 95.28
DE5
$ 45.09
$ 116.35
$ 130.54
DE3
$ 26.58
$ 68.59
$ 76.95
DE2
$ 26.60
$ 68.64
$ 77.01
DE1
$ 23.52
$ 60.69
$ 68.09
Arch Intern I
$ 25.89
$ 66.81
$ 74.95
Tech Spec
$ 34.76
$ 89.70
$ 100.63
LA IV
$ 52.34
$ 135.06
$ 151.53
LA II
$ 38.03
$ 98.14
$ 110.10
LAI
$ 32.81
$ 84.67
$ 94.99
PLS II
$ 44.64
$ 115.19
$ 129.24
EA II
$ 24.88
$ 64.20
$ 72.03
EA I
$ 17.71
$ 45.70
$ 51.27
Admin Asst
$ 19.13
$ 49.36
$ 55.38
Page 9 of 14
Project:
Iowa DOT Project Number :
Phase:
Date Prepared:
Attachment H
Consultant Fee Proposal
Military Road Reconstruction
HDP -2100 (664)--71-31
Construction Engineering Services
September 27, 2016
Total Revised IIW Labor, Fixed Fee plus Contingency
Subconsultants: Flenker Land Architecture Consultants
Contract Total
Page 10 of 14
IIW, P.C., Confidential
$ 275,661
$ 20,698
$ 296,359
$ 303,227
$ 20,698
MANHOURS
TOTAL
Specified Rate
Total Cost
with Profit
TOTAL
No
Contingency
CONTINGENCY
10%
TOTAL
Including
Contingency
Construction Engineering Services
3897
$275,660.75
$275,660.75
$27,566.08
$303,226.83
TOTAL (ROUNDED)
3897
$275,661
$27,566
$303,227
Total Revised IIW Labor, Fixed Fee plus Contingency
Subconsultants: Flenker Land Architecture Consultants
Contract Total
Page 10 of 14
IIW, P.C., Confidential
$ 275,661
$ 20,698
$ 296,359
$ 303,227
$ 20,698
Project: Military Road Reconstruction
Iowa DOT Project Number : HDP -2100 (664)-71-31
Phase: Construction Engineering Services
Date Prepared: September 27, 2016
Work Category
IIW, P.C., Confidential
PE V
PEVI
$148.05
PE II
$101.91
PE1
$95.28
PLS II
$129.24
TECH IV
$74.72
Tech III
$63.03
Tech I
$43.98
Tech Specialist
$100.63
EA I
$51.27
Total
Hours
Total Direct
Labor Cost
Rate/hr:
$186.99
1. Review contracts and supplemental materials from the City and IDOT, set up recordkeeping
documentation for use during construction.
10
50
10
70
$ 5,846.86
2. Coordinate and conduct preconstruction meeting. Prepare and distribute meeting notes.
4
2
8
4
8
26
$ 2,056.07
3. Review data which any Contractor is required to submit, but only for conformance with the design
concept for the project and compliance with information given in the Contract Documents. If there are
discrepancies, confirm intent with designer.
5
20
5
30
$ 3,096.85
4. Provide a licensed engineer, qualified staff member to make periodic visits to the construction
site to observe progress and quality of the executed work and determine if the work is proceeding in
acordance with the contract documents. Keep the City informed of the progress of work. Conduct
progress meetings as needed.
20
58
58
136
$ 18,237.49
5. The Consultant shall provide an engineer or a qualified technician to perform regular on-site
observations. The phone number for the Consultant shall be posted at the project site. The contract
provides for 270 working -days. This contract assumes construction activities will continue over the
winter of 2017 when no days are charged which results in an additional 30 days when activities
requiring observation could occur. The on-site observations shall note the progress and quality of
various aspects of the work of the Contractor and shall perform field checks and testing of material
and documentation as required by the Iowa DOT. The anticipated activities include:
a. EEO board review
2
2
$ 126.05
b. Wage Rate interviews
8
8
$ 504.20
c. On-site observation of erosion control and necessary reports (by DBE subconsultant as
appropriate with respect to timing and availability).
80
80
$ 5,042.04
d. On-site observation of roadway grading including compaction with moisture and density
control and verification of the special provision related to the shale and soft soils. •
15
322
120
457
$ 27,792.11
e. On-site observation of soil nailing and reinforced vegetation including verification of the
special provision related to the soil nailing and reinforced vegetation.
30
t6
240
286
$ 21,198.21
f. On-site observation of temporary roadway detour pavement
40
40
$ 2,521.02
g. On-site observation of PCC pavement and paved shoulders includes on site testing of
concrete
104
104
$ 6,554.65
h. On-site observation of bridge approach pavement includes on site testing of concrete
64
64
$ 4,033.63
i. On-site observation during installation of drainage structures
120
120
$ 7,563.05
j. On-site review of traffic control
4
50
54
$ 3,743.49
k. On-site observation and testing of abutment construction including concrete, pile driving, and
prebore.
80
80
$ 5,042.04
I. On-site observation and testing of bridge pier forming, concrete and steel placement
480
480
$ 30,252.22
m.On-site observation of placement of bridge beams
4
64
68
$ 4,441.25
n. Calculate beam haunches based on the results of beam survey shots provided by the
Contractor
1
6
7
$ 758.65
o.On-site observation and testing of concrete bridge deck placement and railing installation
12
16
240
32
300
$ 18,951.76
IIW, P.C., Confidential
Project: Military Road Reconstruction
Iowa DOT Project Number: HDP -2100 (664)--71-31
Phase: Construction Engineering Services
Date Prepared: September 27, 2016
Rate/hr:
p. On-site observation and testing of concrete slope paving installation
q. On-site observation of roadway finishing such as earth shoulder construction, pavement
marking, signing
b. Perform certified plant monitoring for PCC plant operations. Prepare documentation and
material testing in conformance with State requirements. Includes testing cylinders and beams for
strength.
7. Conduct lab testing to allow nuclear density testing of compacted soils to determine density.
8. Conduct lab testing for grout material used for soil nailing procedures.
9. Issue all instructions of the Owner to the Contractor(s) and prepare routine change orders as
required (assumes ten), including calculations to determine and recommend change orders including
justification of costs for items which do not have a bid or predetermined price.
10. Based on on-site observations and review of the Contractor's application for payment and
supporting data, recommend the amount owed to the Contractor(s) and subject to owners approval,
approve, payment to the Contractor(s) in such amounts. Review and prepare monthly pay estimates
and submit to the Owner with recommendations. (Assumes twenty pay requests total). Final
payment is subject to evaluation of the work as a functioning project upon substantial completion
and, to the results of any subsequent tests called for in the Contract Documents. -
11. Provide documentation of quantities for approval by State, including submittal of working day
reports.
12. Conduct a project walk through to determine and recommend if the project is substantially
complete and a final site visit to determine if the project has been completed in substantial
compliance with the Contract Documents and if each Contractor has fulfilled all for their obligations
so that the Engineer may approve, in writing, final payment. Prepare a punch list for issuance to the
contractor.
13. Provide as -build record plans including pile driving logs.
14. Prepare certificates of completion to allow the Owners and States consideration for project
acceptance.
15. Finalize construction documentation in preparation for State audit. Upon project completion,
determine and recommend the final contract quantities in accordance with the Contract Documents
or if agreeable to the Owner, State, and contractor from records kept during construction and
payment documents submitted to the Engineer and the Owner for approval.
16. Conduct Certified Payroll Review
17. Attend one State audit of materials and construction documentation and recordkeeping; followup
of audit requirements.
18. Project administration including staff scheduling and coordination, project correspondence, and
including preparation of invoices to submit to the City in acceptable Iowa DOT format to allow
reimbursement by Iowa DOT, including documentation of project progress.
Work Category
PE V
PEVI
$148.05
PE II
$101.91
PE1
$95.28
PLS II
$129.24
TECH IV
$74.72
Tech III
$63.03
Tech I
$43.98
Tech Specialist
$100.63
EA I
$51.27
$186.99
112
2
40
68
40
20
30
20
50
10
20
50
20
20
400
40
8
20
20
2
16
14
2
1
1
10
150
40
20
5
80
8
20
16
60
50
28
286
92
26
0
417
2600
242
0
206
11W, P.C., Confidential
Total
Hours
Total Direct
Labor Cost
112
$ 7,058.85
42
$ 2,817.12
108
$ 6,840.10
20
$ 879.52
30
$ 1,319.28
80
$ 7,209.86
90
$ 7,722.57
460
$ 30,222.11
48
$ 3,470.37
34
$ 3,727.74
2
$ 199.32
220
$ 16,235.21
85
$ 4,475.33
44
$ 3,687.26
110
$ 12,034.47
'$j
ATTACHMENT I
Page 1 of 2
SUBCONSULTANT SCOPE AND BUDGET
Project Number: 1515102
State of Iowa
I hereby certify that I, Meg Flenker, am the President and duly authorized representative of the firm of
Flenker Land Architecture, whose address is 29476 240th Avenue, Long Grove, IA 52756 and do hereby certify
that the below Scope of Services and Subconsultant Budget Proposals are a true and accurate copy of the Scope
of Services and Subconsultant Budget. Any changes to the proposed Scope and Budget shall be documented,
signed by both the Consultant and subconsultant, and approved by the Contract Administrator.
462
Signature
FLAG Prop#: 346-16
Project Name: SW Arterial & Millita
Location: Dubuque, Iowa
Date Prepared. July 8, 2010
Prepared By: Meg Flenker {FLAG}
Date
Road Bridge
Flenker Land Architecture Consultants
702016
TASK DESCRIPTION0
cc
s
F<..
,Salary Rates
$ 116.00
WORK TASKS
1.0 Project Management
Project Management
20
20
Sub-TatalofAnticipated Hours
Task Total
20
20
$ 2.32U 00
$ 2,320.00
2.0 Erosion: & Sediment Control {ESC): Site Visits
Review the. Erasion and Sediment Control on site in accordance with the PPP included in the construction
documents for the 'Military Rad Reconstruction and hlewn PPC Beam Bridge over the Southwest Arterial'.
Coordinate the weekly ESC site reviews and emergency ESC she reviewed with IN Engineering stat.
Provide a maximum of 60 h'urs of on site ESC review whish includes the site review and associated
site review documentation on standard DOT ESC inspection forms. The 60 hours is estimated to be ,approximately
24 site wish. depending upon site conditions encountered.
80
Travel to and From Site { 24 site visits x 2.5 hours round trip)
60
Sub -Total ofAndolpared Hours
Task Total
140
140
$ 16,240.00
$ 16,240.00
Total Anticipated Hours
Total Anticipated Labor Costs
166
$ ia.ssa.ae
is
$ 13.560.00
total Anticipated Reimbursable Expenses
$ 2,138.40
$ 2,136.40
® Total Anticipated Labor and Reimbursable Costs I 20,69&.4061$ 20,600.40
Page 13 of 14
FLAG Prop#: 346-16 (07-08-16)
Project Name:SW Arterial & Military Rd. Bridge
Estimate of Anticipated Reimbursable Expenses
I esk 19,: rojec[ Matjagenle ;.: Mticipated Quantity ,
Kleage - Mile @ Federal Rate @ time of -Service
Oversized Postage _
Ea. @ Actual Cost
TaskEi Erosion andSedtinent:Centrof SitnPtsits x :' 4,944.00
Mileage (150 Miles Round Trip x24 Ste Visits)
Oversized Postage
3600
Mile @ Federal Rate @ time of Service
$ 1,944.00
Ea @ Actual Cast
SubTotal of Anticipated Reimbursable Expenses
$1,944.00
10% Contingency
$194.40
Total Anticipated Reimbursable Expenses
$2,138.40
Page 14 of 14