Fire Station Alerting System Copyright 2014
City of Dubuque Consent Items # 19.
ITEM TITLE: Fire Station Alerting System
SUMMARY: City Manager recommending the selection of Racom/U.S.
Digital Designs for replacement of the Fire Station Alerting
System.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Fire Station Alerting SysterrWVM Memo City Manager Memo
Fire Station Alerting System Staff Memo Staff Memo
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Station Alerting System
DATE: October 10, 2016
Proposals were received from three firms in response to a Request for Proposal for a
fire station alerting system. The replacement will be a state-of-the-art automated
system designed to reduce the need for dispatcher manipulations and save time in the
dispatch sequence.
Based on proposal reviews the committee is recommending the Racom/USDD
proposal. This proposal meets the specification outlined in the RFP, and completes the
project at the lowest cost. Racom is currently the provider of the radio system and has
a good working knowledge of the current dispatch software and radio interfaces
required for this project. Racom also has a good record of providing emergency support
to our current systems.
The three-phase, three-year cost of $273,954.26 is within the $375,000.00 City
budgeted funds.
Fire Chief Rick Steines and the RFP Review committee recommend the selection of
Racom/USDD as their proposal met the specifications outlined in the RFP and
completes the project at the lowest cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Rick Steines, Fire Chief
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THE CITY OF Dubuque
AII11-America CiI.ty
UB E1
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Rick Steines, Fire Chief
DATE:October 11, 2016
RE: Fire Station Alerting System
INTRODUCTION
The FY2017 budget includes an improvement package to implement
replacement of the current fire station alerting system. The replacement will be a state-
of-the-art automated system designed to reduce dispatcher manipulations and save
time in the dispatch sequence.
DISCUSSION
The fire station alerting project is budgeted over a three-year period (FY2017
$235,000/FY2018 $$1031000/FY2019 $37,000). The fire department developed a
Request for Proposal (RFP) document for this project. The RFP was reviewed by an
RFP committee set up for this project which included Fire Chief Rick Steines, 911
Emergency Communications Manager Mark Murphy, and Information Services Manager
Chris Kohlmann.
Proposals were received from three firms for equipment, installation and support
of a fire station alerting system. Submitted proposals from Racom/U.S. Digital Designs,
Purvis Systems, and Locution Systems Inc. were reviewed by the committee. The
proposals are summarized here:
RACOM PURVIS LOCUTION
PHASE 1 FY2017 $205,765.70 $347,770.00 Did not submit costs
based on phases but
PHASE 2 FY2018 $44,240.98 $60,752.00 by equipment.
PHASE 3 FY2019 $23,947.58 $24,384.00
$512,900.00
w/optional deletions
TOTAL BASE PROPOSAL $273,954.26 $432,906.00 $439,905.00
Recurring costs of$20,000 start in FY2018. Revenue for FY2017 was reflected
in the fire policy budget as Related Revenue of $147,186 (industrial park land sales)
with the balance from property tax.
RECOMMENDATION
Based on proposal reviews the committee is recommending the Racom/USDD
proposal. This proposal meets the specification outlined in the RFP, and completes the
project at the lowest cost. Racom is currently the provider of the radio system and has
a good working knowledge of the current dispatch software and radio interfaces
required for this project. Racom also has a good record of providing emergency support
to our current systems.
ACTION REQUESTED
I respectfully request approval to accept the Racom/USDD proposal for a fire
station alerting system to be implemented over the next three years.
Cc: Chris Kohlmann
Mark Murphy
Jennifer Larson
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