HUD NDRC Grant Agreement - Bee Branch Watershed Flood Mitigation Infrastructure Improvements Copyright 2014
City of Dubuque Consent Items # 1.
ITEM TITLE: HUD National Disaster Resiliency Competition Agreement-
Bee Branch Watershed Flood Mitigation Infrastructure
Improvements
SUMMARY: City Manager recommending approval to enter into a
contract with the Iowa Economic Development Authority in
order for the City to utilize Community Development Block
Grant Program Disaster Recovery-National Disaster
Resiliency funds for the Bee Branch Watershed Flood
Mitigation Project and further recommends adjusting the
funding schedule for the various phases of the Bee Branch
Watershed Flood Mitigation Project through the Capital
Improvement Program budget process.
RESOLUTION Approving the Funding Contract between
the Iowa Economic Development Authority and the City of
Dubuque, Iowa for the City's Receipt of HUD Community
Development Block Grant National Disaster Resilience
Competition Funding for Infrastructure improvements
associated with the Bee Branch Watershed Flood
Mitigation Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
HUD Infrastructure Contract-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Infrastructure Contract Supporting Documentation
Resolution 176-15 Supporting Documentation
Page from FY17-FY21 CIP Budget Supporting Documentation
Location Maps Supporting Documentation
THE CITY OF DUUUCYUe
had
DUB E
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Watershed Flood Mitigation Project, HUD National Disaster
Resilience Competition Grant, Infrastructure Contract
DATE: October 24, 2016
City Engineer Gus Psihoyos recommends City Council approval to enter into a contract
with the Iowa Economic Development Authority in order for the City to utilize
$23,309,600 in Community Development Block Grant Program Disaster Recovery-
National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation
Project. Gus Psihoyos further recommends adjusting the funding schedule for the
various phases of the Bee Branch Watershed Flood Mitigation Project through the
Capital Improvement Program budget process.
The infrastructure improvements are as follows:
1. Bee Branch Railroad Culvert Infrastructure Improvements involving the
installation of culverts from the Lower Bee Branch Creek, through Canadian
Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue;
2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation
of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the
Kaufmann & Kane intersection. The work includes inlets and local sewer
connections to the storm sewer and the complete reconstruction of the street and
other underground utilities along street right-of-way corridor.
3. 17th Street/W. Locust Street Storm Sewer Improvements involving the installation
of a 96-inch diameter pipe from the Lower Bee Branch Creek through the
Canadian Pacific Railway tracks to 17th Street then to the west along 17th Street
and finally west along W. Locust Street towards Angella St. The work includes
inlets and local sewer connections to the storm sewer and the complete
reconstruction of the street and other underground utilities along street right-of-
way corridor.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligan
�
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
2
THE CITY OF Dubuque
DrifT')
UE
Masterpiece on the Mississippi 2007•2012•2013
TO: Michael C Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer CgQ
DATE: October 20, 2016
RE: Bee Branch Watershed Flood Mitigation Project, HUD National Disaster
Resilience Competition Grant, Infrastructure Contract
INTRODUCTION
The purpose of this memorandum is to seek authorization to enter into a contract with
the Iowa Economic Development Authority in order for the City to utilize $23,309,600 in
Community Development Block Grant Program Disaster Recovery — National Disaster
Resiliency funds for the Bee Branch Watershed Flood Mitigation Project.
BACKGROUND
In March 2015, the City was part of a State of Iowa Phase I application for U. S.
Department of Housing and Urban Development (HUD) funds through the Community
Development Block Grant National Disaster Resilience (CDBG-NDR) competition. The
State was then invited to submit a Phase II application as part of the final round of the
competition. Once again, the City was a key partner in determining the success of the
Phase II application.
In January 2016, the State was awarded $96.9 million in HUD National Disaster
Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive
$8.4 million for a comprehensive "Bee Branch Healthy Homes Resiliency Program" to
help residents address residual impacts from the flooding experienced within the Bee
Branch Watershed. The City is also to receive $23.1 million for storm water
infrastructure improvements associated with the Bee Branch Watershed Flood
Mitigation Project. The infrastructure improvements are as follows:
1. Bee Branch Railroad Culvert Infrastructure Improvements involving the
installation of culverts from the Lower Bee Branch Creek, through Canadian
Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue;
2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation
of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the
Kaufmann & Kane intersection. The work includes inlets and local sewer
connections to the storm sewer and the complete reconstruction of the street and
other underground utilities along street right-of-way corridor.
3. 17th Street/W. Locust Street Storm Sewer Improvements involving the installation
of a 96-inch diameter pipe from the Lower Bee Branch Creek through the
Canadian Pacific Railway tracks to 17th Street then to the west along 17th Street
and finally west along W. Locust Street towards Angella St. The work includes
inlets and local sewer connections to the storm sewer and the complete
reconstruction of the street and other underground utilities along street right-of-
way corridor.
DISCUSSION
The Iowa Economic Development Authority (IEDA) has provided the attached contract
(Contract) for the City's receipt of$23,309,600 in Community Development Block Grant
Program Disaster Recovery — National Disaster Resiliency funds for the Bee Branch
Watershed Flood Mitigation Project. The funds are specifically for the improvements
related to the Bee Branch Railroad Culvert Improvements, the 22nd Street/Kaufmann
Ave Storm Sewer Improvements, and the 17th Street/W. Locust Street Storm Sewer
Improvements. The City must also agree to contribute the previously budgeted
$21 ,600,000 for the improvements as local, Direct Leverage. The City must also agree
to provide $38,219,000 in Supporting Leverage, monies that the City previously
budgeted for and has been utilizing to construct the Lower Bee Branch Creek
Restoration Project, the Upper Bee Branch Creek Restoration Project, and the SRF
Green Alleys constructed over the past couple of years. Finally, in order to receive and
utilize the funding, the City must construct all of the improvements by the end of Fiscal
Year 2021 .
In order to ensure that the improvements related to the grant are completed by the end
of Fiscal Year 2021 , adjustments are necessary to the funding schedule previously
established for other phases of the Bee Branch Watershed Flood Mitigation Project
(Flood Mitigation Project). Table 1 below compares the funding schedule for the various
phases of the Flood Mitigation Project established through the adoption of Resolution
176-15 to an updated, adjusted schedule that will ensure adherence to the terms of the
Contract. Because of the inherent uncertainty of future bid results, additional
adjustments to the funding schedule will be required and can be accomplished through
the Capital Improvement Program Budget process.
Adjusted
Schedule Construction
Established by Schedule
Improvements Res. 176-15 Milestones
Flood Mitigation Gate Replacement 2015 2017
Lower Bee Branch Creek Restoration 2015 2016-2017
Upper Bee Branch Creek Restoration 2015-2016 2015-2017
Bee Branch Creek Railroad Culverts 2019 2018-2019
2
North End Storm Sewers 2017 2022-2023
22nd Street Storm Sewer 2017 2017-2021
Flood Mitigation Maintenance Facility 2015-2017 2022-2023
17th Street Storm Sewer 2019-2021 2018-2021
Water Plant Flood Protection 2022-2023 2023-2024
Pervious Pavement Systems (Green Alleys) 2023-2040 2015-2040
Table 1. Comparison of the funding schedule for the various phases of the Flood Mitigation Project
established through the adoption of Resolution 176-15 to an updated, adjusted schedule that will ensure
adherence to the terms of the HUD National Disaster Resilience Competition Grant Contract.
RECOMMENDATION
I recommend entering into the contract with the Iowa Economic Development Authority
in order for the City to utilize $23,309,600 in Community Development Block Grant
Program Disaster Recovery — National Disaster Resiliency funds for the Bee Branch
Watershed Flood Mitigation Project. I further recommend adjusting the funding schedule
for the various phases of the Bee Branch Watershed Flood Mitigation Project through
the Capital Improvement Program Budget process.
BUDGET IMPACT
The total amount awarded for the infrastructure elements of the Bee Branch Watershed
Flood Mitigation Project is $23,309,600. These funds are to be used for the Bee Branch
Railroad Culverts Project, the 22nd Street/Kaufmann Avenue Storm Sewer
Improvements Project, and the 17th Street/W. Locust Street Storm Sewer Improvements
Project. The Contract does not distinguish between these projects so that project
savings on any of these individual projects could be used to cover potential funding
shortfalls on the others.
The adopted Fiscal Year 2017-2021 Capital Improvement Program Budget included
$3,900,000 for the 22nd Street Storm Sewer Improvements Project (Phase 8 of the Bee
Branch Watershed Flood Mitigation Project) to improve the storm sewer system from
Elm Street to Central Avenue. The HUD National Disaster Resiliency grant funding
allows for the project improvements to extend westward along Kaufmann Avenue all the
way to Kane Street.
The adopted Fiscal Year 2017-2021 Capital Improvement Program Budget included
$8,681 ,000 for the 17th Street Storm Sewer Improvements Project (Phase 12 of the Bee
Branch Watershed Flood Mitigation Project) to improve the storm sewer system from
the Lower Bee Branch along 17th Street to W. Locust Street. The HUD National Disaster
Resiliency grant funding allows for the project improvements to extend westward along
W. Locust Street towards Angella Street.
The adopted Fiscal Year 2017-2021 Capital Improvement Program Budget included
$18,248,700 for the culverts under the Canadian Pacific Railway property as part of the
Bee Branch Creek Restoration Project (Phase 4 and 7 of the Bee Branch Watershed
Flood Mitigation Project). The HUD National Disaster Resiliency grant provides funding
for this effort.
3
Direct City leverage totals $21 ,600,000; these funds have already been committed to
the Bee Branch Watershed Flood Mitigation Project and were reflected in the adopted
Fiscal Year 2017-2021 Capital Improvement Program Budget as reflected above.
REQUESTED ACTION
I respectfully request adoption of the attached resolution rescinding Resolution 176-15
and approving the execution of the contract with the Iowa Economic Development
Authority in order for the City to utilize $23,309,600 in Community Development Block
Grant Program Disaster Recovery — National Disaster Resiliency funds for the Bee
Branch Watershed Flood Mitigation Project.
Prepared by Deron Muehring
Cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Jean Nachtman, Finance Director
Deron Muehring, Civil Engineer
4
RESOLUTION NO. 362-16
RESOLUTION APPROVING THE FUNDING CONTRACT BETWEEN THE IOWA
ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF DUBUQUE, IOWA
FOR THE CITY'S RECEIPT OF HUD COMMUNITY DEVELOPMENT BLOCK GRANT
NATIONAL DISASTER RESILIENCE COMPETITION FUNDING FOR
INFRASTRUCURE IMPROVEMENTS ASSOCIATED WITH THE BEE BRANCH
WATERSHED FLOOD MITIGATION PROJECT.
Whereas, six Presidential Disaster Declarations have been issued for flooding,
severe storms and tornados between 1999 and 2011 due to flash flooding in the Bee
Branch Watershed; and
Whereas, the City Council of the City of Dubuque (the City) has adopted a drainage
basin master plan that outlines improvements to mitigate flooding collectively referred to
as the Bee Branch Watershed Flood Mitigation Project (the Project); and
Whereas, the Project consists of multiple phases, including the Bee Branch Creek
Restoration Project, the 22nd Street Storm Sewer Improvements Project, and the 17th
Street Storm Sewer Improvements Project; and
Whereas, the adopted Fiscal Year 2017-2021 Capital Improvement Program Budget
included $3,900,000 for the 22nd Street Storm Sewer Improvements Project;
$8,681,000 for the 17th Street Storm Sewer Improvements Project; and $18,248,700 for
the culverts under the Canadian Pacific Railway property as part of the Bee Branch
Creek Restoration Project (the Infrastructure Improvements); and
Whereas, the Iowa Economic Development Authority (Authority) submitted an
application for funds from the United State Department of Housing and Urban
Development (HUD) under the Disaster Relief Appropriations Act, 2013, Public Law
113-2, for the Community Development Block Grant National Disaster Resilience
(CDBG-NDR) competition on behalf of the City and the City agreed to abide by the
application terms and conditions; and
Whereas, the Authority received funds under the Disaster Relief Appropriations Act,
2013. (Public Law 113-2) under the CDBG-NDR program; and
Whereas, the Authority has provided a Funding Contract (Contract) outlining the
terms under which it will disperse the $23,309,600.00 in Community Development Block
Grant Program Disaster Recovery — National Disaster Resiliency funds for the Bee
Branch Watershed Flood Mitigation Project; and
Whereas, the City Council has determined that execution of the Contract is in the
best interest of the City of Dubuque; and
Whereas, the Contract requires the City to construct all of the Infrastructure
Improvements by the end of Fiscal Year 2021; and
Whereas, the schedule for the various phases of the Bee Branch Watershed Flood
Mitigation Project, including the Infrastructure Improvements identified herein, was
established through the adoption of Resolution 176-15; and
Whereas, Adjusting the various phases of the Bee Branch Watershed Flood
Mitigation Project is necessary to construct all of the Infrastructure Improvements by the
end of Fiscal Year 2021.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA, THAT:
Section 1. The Mayor is hereby authorized to execute the Contract and such other
documents as are necessary to bind the City and to deliver the Contract and such other
documents as the Iowa Economic Development Authority may reasonably request.
Section 2. Resolution 176-15 establishing the schedule for the Bee Branch
Watershed Flood Mitigation Project is hereby rescinded.
Passed, approved and adopted this 27th day of October, 2016.
Attest:
Kevin S. Firnstahl, C City Clerk
Roy D. Buol, Mayor
IOWA ECONOMIC DEVELOPMENT AUTHORITY
COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG-NDR) PROGRAM
NATIONAL RESILIENT DISASTER RECOVERY PHASE ONE AND TWO INFRASTRUCTURE CONTRACT
RECIPIENT: City of Dubuque
CDBG-NDR CONTRACT NUMBER: 13-NDRI-011
START DATE: October 11, 2016
AWARD AMOUNT: $23,309,600
DIRECT LEVERAGE(match): $21,600,000
SUPPORTING LEVERAGE: $38,219,000
END DATE: September 30, 2021
THIS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DISASTER RECOVERY- NATIONAL DISASTER
RESILIENCE ("CDBG-NDR") CONTRACT is made by and between the IOWA ECONOMIC DEVELOPMENT AUTHORITY,
200 East Grand Avenue, Des Moines, Iowa 50309 ("Authority"or"IEDA") and City of Dubuque ("Recipient"), effective as of the
date stated above.
WHEREAS, the Authority is designated to receive, administer, and disburse CDBG-NDR funds; and
WHEREAS, the Authority submitted an application to HUD for funds from the United State Department of Housing
and Urban Development under the Disaster Relief Appropriations Act, 2013, Public Law 113-2, for the Community
Development Block Grant National Disaster Resilience (CDBG-NDR) competition on behalf of the Recipient and the Recipient
agreed to abide by the application terms and conditions; and
WHEREAS, the Authority received funds under the Disaster Relief Appropriations Act, 2013. (Public Law 113-2)
under the CDBG-NDR program; and
WHEREAS, the Authority desires to disburse grant funds to the Recipient for eligible purposes primarily benefiting
low and moderate income persons, eliminating slums and blight, or meeting community development needs having particular
urgency; and
WHEREAS, the Recipient has certified to the Authority that the primary purpose for obtaining CDBG-NDR funds is to
primarily benefit low and moderate income persons, eliminate slums and blight, or meet community development needs having
a particular urgency;
NOW, THEREFORE, the Recipient accepts this grant upon the terms and conditions set forth in this Contract. In
consideration of the mutual promises contained in this Contract and other good and valuable consideration, it is agreed as
follows:
ARTICLE 1
DEFINITIONS
As used in this Contract, the following terms shall apply:
1.1 ACT. "Act" means Title I of the Housing and Community Development Act of 1974 as amended (42 U.S.C. 5301 et
seq.) and the regulations now or hereafter promulgated thereunder and the guidance now or hereafter disseminated with
respect thereto.
1.2 ACTIVITY. "Activity" means the description of eligible work, services, and other accomplishments, as authorized by
Section 105 of the"Act'and as further defined in 24 CFR 570.482, as revised April 1, 1997. Activities are line items in the
budget and are found in the line items in Attachment A, "Program Description" and the Recipients'Budget Activity" in
lowaGrants.gov account and have specific performance targets.
1.3 ALLOWABLE COSTS. "Allowable Costs"are those costs which are identified in the"Budget Activity"as found in the
Recipients lowaGrants.gov account, and consistent with Federal regulations and guidelines applicable to the CDBG-NDR
program.
1.4 APPLICATION. "Application" means the application submitted by the Iowa Economic Development Authority to the
U.S. Department of Housing and Urban Development under the Disaster Relief Appropriations Act, 2013, Public Law 113-2,
for the Community Development Block Grant National Disaster Resilience (CDBG-NDR) competition, including the application
for National Resilient Disaster Recovery Phase ONE and TWO as approved by HUD on January 29, 2016, and the Recipient
agreed to be a party to the Application and abide by the application terms and conditions.
Contract Number 13-NDRI-011
Page 2 of 15
1.5 BUDGET. "Budget" means the"Budget Activity'as found in the Recipient's IowaGrants.gov account.
1.6 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM(CDBG). "Community Development Block Grant
Program" means the grant program authorized by Title I of the Housing and Community Development Act of 1974, as
amended.
1.7 CONTRACT. "Contract" means this Contract and all of the notes, leases, assignments, mortgages, and similar
documents referred to in the Contract and all other instruments or documents executed by the Recipient or otherwise required
in connection with the Contract, including the CDBG-NDR National Resilient Disaster Recovery Phase ONE and TWO
Application together with any related submittal documents.
1.8 DISASTER RELIEF APPROPRIATIONS ACT, 2013(PUBLIC LAW 113-2)"Disaster Relief Appropriations Act, 2013
(Public Law 113-2)" means the Disaster Relief Appropriations Act, 2013 (Public Law 113-2) as published in the Federal
Register on January 29, 2013.
1.9 END DATE. "End Date" means the date the Contract ceases to be in force and effect. The Contract expires upon
the occurrence of one of the following: a)the Recipient fulfills the conditions and Project activities agreed to herein as of the
end date stated above; orb) the Contract is terminated by the Authority due to any default under Article 9.1; or c)the Contract
is terminated in accordance with provisions set forth in Sections 8 and 9 of the General Provisions, Attachment C of this
Contract.
1.10 GRANT. "Grant" means the award of CDBG-NDR funds to the Recipient for Project activities.
1.11 HUD. "HUD" means the U.S. Department of Housing and Urban Development.
1.12 IOWAGRANTS.GOV. "IowaGrants.gov"means Iowa's Funding Opportunity Search and Grant Management System.
This system allows you to electronically apply for and manage grants received by the state of Iowa. Persons accessing the
system for this purpose are required to register online at www.lowaGrants.gov.
1.13 LOW-AND MODERATE-INCOME FAMILIES. "Low-and Moderate-Income Families" means those families earning
no more than 80 percent of the higher of the median family income of the county or the statewide nonmetropolitan area as
determined by the latest U.S. Department of Housing and Urban Development, Section 8 income guidelines. Unrelated
individuals living together shall be considered as one-person families for this purpose.
1.14 LOW-AND MODERATE-INCOME PERSONS. "Low and Moderate Income Person" means a member of a low-and
moderate-income family as defined above.
1.15 LOW-AND MODERATE AREA. "Low and Moderate Area" means the service area identified for activities is primarily
low/mod income.
1.16 NATIONAL RESILIENCE DISASTER RECOVERY PHASE ONE AND TWO. "National Resilient Disaster Recovery
Phase ONE and TWO" (NDR) means the Notice of Funding Availability for the National Resilient Disaster Recovery Phase
ONE and TWO FR-5800-N-29A2 Application Due Date: 10/27/2015.
1.17 PROGRAM. "Program" means the Community Development Block Grant Program Disaster Recovery- National
Disaster Resilience ("CDBG-NDR") authorized pursuant to the Program Rules.
1.18 PROGRAM INCOME. "Program Income"shall have the meaning for such term set forth in 24 CFR 570.500(a), as
modified by the Program Rules.
1.19 PROGRAM RULES. "Program Rules" means the Act, as modified by the Disaster Relief Appropriations Act, 2013
(Public Law 113-2), and the regulations now or hereafter promulgated thereunder and the guidance now or hereafter
disseminated with respect thereto including but not limited to HUD Notices published in the Federal Register on January 29,
2013, March 5, 2013, November 18, 2015, and December 7, 2015, and any additional HUD Notices or other guidance that
may be disseminated.
1.20 PROJECT. "Project" means the totality of work, services, and activities to be performed or accomplished by the
Recipient as described in this Contract and lowaGrants.gov.
1.21 RECIPIENT. "Recipient" means the entity identified above that has been selected to receive Program funds to
undertake the funded Project and agrees to comply with all applicable CDBG-NDR requirements, including those found in
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 3 of 15
Disaster Relief Appropriations Act, 2013 (Public Law 113-2), title I of the Housing and Community Development Act of 1974
(42 USC 5302 et seq.), the CDBG program regulations at 24 CFR part 570, the Notice of Funding Availability for HUD's
National Community Development Block Grant Resilient Disaster Recovery Allocation and any subsequent published
amendments(the CDBG-NDR NOFA), and IEDA's CDBG-NDR NOFA application. For purposes of this agreement the
"Recipient"shall also be considered to meet the definition and qualifications as a"Subrecipient"as defined in 2 CFR 200.93
and 2 CFR 200.330 and agrees to receive this"Subaward"as defined in 2 CFR 200.92.
1.22 SPECIAL FLOOD HAZARD AREA. "Special Flood Hazard Area" means an area designated as a special hazard
flood area on the most recent National Flood Insurance Program map for such area.
ARTICLE 2
FUNDING
2.1 FUNDING SOURCE. The source of funding for the Grant is a Federal appropriation for the Program.
2.2 RECEIPT OF FUNDS. All payments under this Contract are subject to receipt by the Authority of sufficient Federal
funds for the CDBG-NDR program. Any termination, reduction or delay of CDBG-NDR funds to the Authority shall, at the
option of the Authority, result in the termination, reduction or delay of CDBG-NDR funds to the Recipient.
2.3 PRIOR COSTS. If any Recipient has received approval from the Authority to incur certain costs prior to the Start
Date of this Contract, then said approval and the terms and conditions therein are incorporated herein and made a part of this
Contract by this reference as if fully set forth; provided, however, that no such costs incurred prior to January 29, 2016 shall be
reimbursed. Any such costs incurred prior to the Start Date of this Contract are subject to the Special Conditions and General
Conditions of this Contract. IEDA approved allowable Application-related costs in the amount of$52,100 incurred by the
Recipient for the submission of the Application to HUD are reimbursable per provisions of 24 CFR 570.489(b) as included in
the Recipients"Budget Activity" in IowaGrants.gov account. Those costs are eligible for reimbursement after execution of the
Contract. Refer to Federal Register 5936—N-01.
2.4 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT. If the total award amount has not been
requested by the Recipient within sixty(60) days after the End Date, then the Authority shall be under no obligation for further
disbursement. The Authority may allow access to funds after this time for allowable costs associated with the conduct of the
audits required in Article 2.0 of the General Provisions, Attachment C to this Contract.
ARTICLE 3
TERMS OF GRANT
3.1 TIME OF PERFORMANCE. The services of the Recipient are to commence as of the Start Date and shall be
undertaken in such a manner as to assure their timely and expeditious completion. All of the services required hereunder shall
be completed on or before the End Date.
3.2 MAXIMUM PAYMENTS. It is expressly understood and agreed that the maximum amounts to be paid to the
Recipient by the Authority for any item of work or service shall conform to the budget as presented in the"Budget Activity" as
found in the Recipient's IowaGrants.gov account. It is further understood and agreed that the total of all payments to the
Recipient by the Authority for all work and services required under this Contract shall not exceed the Award Amount unless
modified by written amendment of this Contract as provided for in Section 1.0 of the General Provisions, Attachment C of this
Contract.
3.3 ADMINISTRATION. This Contract shall be administered in accordance with all applicable State and Federal laws
and regulations now in effect and as may be amended from time to time, and including the Iowa Community Development
Block Grant Management Guide as which may be amended or changed from time to time, and which can be accessed on the
Authority's website, to the extent applicable to the Program and not in conflict with the Program Rules.
3.4 LOCAL EFFORT REQUIREMENTS. The Recipient agrees to provide local cash contribution to the Project as
defined in the"Local"column of the budget shown in the"Budget Activity" as found in the Recipients lowaGrants.gov account.
Expenditures above this level, necessary to complete the statement of work and services, shall be paid with local funds.
Reports of the local funds expended shall be included in the Request for Payment/Activity Status Report specified in Article
8.1(b), "Reports". The Authority does agree to allow a delay in the contribution of local cash. When a delay is allowed, the
delay shall be until October 1, 2019 or until two-thirds of the grant amount has been drawn down, whichever comes first, at
which time no further Federal funds may be drawn down until sufficient local cash has been expended to attain the ratio of
Federal to local funds specified in the Budget
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 4 of 15
ARTICLE 4
PERFORMANCE TARGET ACHIEVEMENT
4.1 PERFORMANCE TARGETS. By the End Date, the Recipient shall have accomplished the activities and
performance targets as described in the"Budget Activity" as found in the Recipient's IowaGrants.gov account and as further
elaborated in Attachment B, National Resilient Disaster Recovery Phase ONE and TWO Application.
4.2 CALCULATION OF PROJECT COMPLETION. The Authority has the final authority to assess whether the Recipient
has met their performance targets at the End Date. The Authority shall determine completion according to the performance
targets set forth in the"Budget Activity"as found in the Recipient's IowaGrants.gov account. The Authority reserves the right
to monitor and measure at any time during and after the Contract term the achievement of the performance targets.
ARTICLE 5
USE OF FUNDS
5.1 GENERAL. The Recipient shall perform in a satisfactory and proper manner, as determined by the Authority, the
work activities and services as written and described in the Recipients approved Attachment A, "Program Description",
"Budget Activity"as found in the Recipient's lowaGrants.gov account, and Attachment B, National Resilient Disaster Recovery
Phase ONE and TWO Application.
5.2 PROGRAM INCOME. Unless otherwise agreed to in a signed amendment to this Contract, proceeds generated from
the use of CDBG-NDR funds are considered program income when the total amount of any CDBG-NDR program income
received by the Recipient in a fiscal year exceeds$35,000, at which time the entire$35,000 and excess are considered
program income. Prior to the End Date, all program income shall be expended prior to requesting additional CDBG-NDR
funds. Program income received by the Recipient after the End Date shall be returned to the Authority unless the Recipient
has submitted, and the Authority has approved, a re-use plan. Any CDBG-NDR proceeds derived from an approved
Revolving Loan Fund are considered program income, regardless of the amount received in any year.
5.3 BUDGET REVISIONS. Budget revisions shall be subject to approval of the Authority through the Contract
amendment process. Budget line item decreases that would lower the Recipients performance level required under this
Contract must be first approved by the Authority through the amendment process. In no instance shall a budget revision result
in total costs exceeding the total Contract amount. Budget revisions shall be compatible with the terms of this Contract and be
of such a nature as to qualify as an allowable cost. Budget revisions requested during the final ninety (90) days of the
Contract period will be approved by the Authority only if it determines that the revisions are necessary to complete all activities.
The Authority retains the right to amend this contract to reduce the award amount when necessary to achieve an equitable
distribution of funds for all areas of the state.
5.4 PROHIBITION ON USE OF FUNDS. The funds provided under this Contract shall not be used for activities
reimbursable by or for which funds are made available by the Federal Emergency Management Agency or the Army Corps of
Engineers. The funds may be used as matching requirement, share or contribution for any other Federal program when used
to carry out an eligible CDBG-NDR activity as authorized by HUD. In addition, no funds provided under this Contract may be
used for the purchase of equipment or other personal property.
5.5 ADMINISTRATIVE COST LIMITATIONS. Federal funds used for reasonable administrative costs, as allowed under
Federal and State regulations, shall be limited to two percent(2%) of the total CDBG-NDR funds as specified in the"Budget
Activity" as found in the Recipient's IowaGrants.gov account. Program income received by the Recipient during the Contract
period is subject to the two percent(2%) administrative cost limitation. Total administrative costs(Federal) on the Project shall
not exceed two percent(2%) of total Project Budget. Project delivery costs allocable to a Project site including but not limited
to acquisition and environmental review activities are not included in administrative costs for purposes of this section.
5.6 DUPLICATION OF BENEFITS. 42 U.S.C. 5155 provides that any federal agency administering any program
providing financial assistance to person, business concerns or other entities suffering losses as a result of a major disaster or
emergency, shall assure that no such person, business concern, or other entity will receive such assistance with respect to
any part of such loss as to which it has received financial assistance under any other federal program or from insurance or any
other source (the"Duplication of Benefits Rules"). The Recipient covenants to comply with the Duplication of Benefits Rules
and to report any information with respect to the Duplication of Benefits Rules to IEDA as a condition to disbursements under
this Contract.
5.7 COMPLIANCE WITH PROGRAM RULES. All activities conducted and services performed pursuant to this contract
shall be conducted and performed in compliance with the Program Rules.
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 5 of 15
5.8 DISASTER RELIEF REQUIREMENT. Use of all funds pursuant to this Contract shall be for necessary expenses
related to disaster relief, long-term recovery and restoration of infrastructure, housing and economic revitalization in areas
covered by the declarations of major disasters declared under Title IV of the Robert T. Stafford Disaster Relief and Emergency
Act(42 U.S.C., Section 5721 et Seq.) in 2011, 2012, and 2013.
5.9 SPECIAL FLOOD HAZARD AREA. No funds under this Project shall be expended with respect to property located
in a Special Flood Hazard Area or equivalent in FEMA's most recent and current data source unless it also ensures that the
action is designed or modified to minimize harm to or within the floodplain accordance with Executive Order 11988 and 24
CFR part 55.
5.10 FLOOD INSURANCE REQUIREMENTS. The following requirements shall apply to this Contract
(a) No funds under this Contract may be used for repair, replacement or restoration for damage to any personal,
residential or commercial property if that person at any time has received federal flood disaster assistance that was
conditional on the person first having obtained flood insurance under applicable federal law and the person has
subsequently failed to obtain and maintain flood insurance as required under applicable federal law on such property.
(b) The Recipient shall notify property owners receiving disaster assistance for which the owner is required to
obtain flood insurance as set forth herein that such property owners have a statutory responsibility to notify any
transferee of the requirement to obtain and maintain flood insurance, and that the transferring owner may be liable if
he or she fails to do so. The following duties and requirements shall apply:
(i) The transferor shall, not later than the date on which such transfer occurs, notify the transferee in
writing of ANY requirements to (A) obtain flood insurance in accordance with applicable federal law with
respect to such property, if the property is not so insured as of the date on which such property is
transferred; and (B) maintain flood insurance in accordance with applicable federal law, which written
notification shall be contained in the deed or other document evidencing the transfer of ownership of the
property.
(ii) If the transferor of such property fails to provide notice as described in this subsection c and,
subsequent to the transfer of such property(A) the transferee fails to obtain or maintain flood insurance in
accordance with applicable federal law, with respect to such property; (B) such property is damaged by a
flood disaster; and (C)federal disaster relief assistance is provided for the repair, replacement, or restoration
of such property as a result of such damage, then the transferor shall be required to reimburse the Federal
Government in an amount equal to the amount of federal disaster release assistance provided with respect
to such property.
(iii) The notification requirements of this section apply to personal, commercial or residential property
for which federal disaster relief assistance made available in a flood disaster area has been provided, prior
to the date on which the property is transferred, for repair, replacement or restoration of such property, if
such assistance was conditioned upon obtaining flood insurance in accordance with applicable federal law
with respect to such property.
(c) For purposes of this section, the term"Federal disaster relief assistance"applies to HUD or other federal
assistance for disaster relief in "flood disaster areas," and the term"flood disaster area" has the meaning given such
term in Section 582(d)(2) of the National Flood Insurance Reform Act of 1994, as amended, and includes an area
receiving a presidential declaration of a major disaster or emergency as a result of flood conditions.
ARTICLE 6
CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Authority shall be under no obligation to disburse to the
Recipient any amounts under this Contract:
6.1 CONTRACT EXECUTED. The Contract shall have been properly executed and, where required, acknowledged.
6.2 COMPLIANCE WITH ENVIRONMENTAL AND HISTORIC PRESERVATION REQUIREMENTS.
Funds shall not be released under this Contract for non-exempt activities until the Recipient has satisfied the environmental
review and release of funds requirements set forth in 24 CFR Part 58, "Environmental Review Procedures for the Community
Development Block Grant Program", and summarized in the Iowa Community Development Block Grant Management Guide,
each to the extent applicable to the Program and not in conflict with the Program Rules. In addition, construction contracts for
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 6 of 15
non-exempt activities shall not be executed and construction shall not begin prior to providing the Authority with documentation
of the Recipients compliance with Section 106 of the National Historic Preservation Act and 36 CFR Part 800, "Protection of
Historic Properties." The Recipient shall comply with any Programmatic Agreement between the Iowa Economic Development
Authority and the Iowa State Historic Preservation Office, applicable to any activities included in this contract. The Recipient
shall comply with any lead agency agreement between FEMA and IEDA applicable to any activity included in this contract. If a
property being acquired is located in an area designated as a special flood hazard area on the most current flood advisory
maps of the Federal Emergency Management Agency(FEMA), additional environmental review must be performed that
complies with the requirements of 24 CFR Part 55 and Executive Order 11988.
6.3 FINANCIAL COMMITMENTS. The Recipient shall have submitted a firm written commitment from each source of
funds to the Project identified in the"In the"Budget Activity"as found in the Recipient's lowaGrants.gov account". Each
agreement shall include the amount, terms, estimated time of contributions, and conditions of the financial commitment, as
well as any schedules. These commitments must be in a form and amount acceptable to the Authority.
6.4 PERMITS AND LICENSES. The Authority reserves the right to withhold funds until the Authority has reviewed and
approved all material, such as permits or licenses from other state or Federal agencies, which may be required prior to Project
commencement.
6.5 EXCESSIVE FORCE POLICY. The Authority, prior to release of funds under this Contract, shall review and approve
the Recipients policy on protecting individuals engaged in nonviolent civil rights demonstrations from the use of excessive
force by law enforcement agencies within its jurisdiction, and enforcing state and local laws against physically barring entrance
to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction,
consistent with the provisions of Section 906 of the National Affordable Housing Act of 1990 and Subsection 1040) of the
Housing and Community Development Act of 1974, as amended.
6.6 CONDITIONS TO DISBURSEMENT FOR A SPECIFIC ACTIVITY. For each activity number listed below, the
Recipient shall comply with the corresponding applicable conditions prior to release of funds for that activity. If no applicable
conditions are identified below, none of the conditions in Article 6.6 shall apply to the activities funded by this Contract.
ACTIVITY NUMBER(S) APPLICABLE CONDITIONS
69 (a) DEPARTMENT OF NATURAL RESOURCES APPROVAL
(a) DEPARTMENT OF NATURAL RESOURCES APPROVAL. Construction shall not begin prior to the written
approval of the Iowa Department of Natural Resources.
(b) REVIEW OF HANDICAPPED ACCESSIBILITY. Prior to release of funds for construction, the Authority shall
receive and review a signed statement from the Project architect that proposed construction will meet all handicapped
accessibility and ADA requirements based on approved design plans.
(c) DEPARTMENT OF HEALTH APPROVAL. Construction shall not begin prior to receipt of written approval
from the Iowa Department of Health.
(d) FRANCHISE ORDINANCE/28E AGREEMENT. Prior to the release of funds for construction, the Recipient
shall submit, as appropriate, either an ordinance authorizing the franchise or an executed 28E Agreement for the activity for
the Authority's review.
(e) BULK PURCHASE AGREEMENT. Prior to release of funds for construction, the Recipient shall submit an
executed"Bulk Purchase Agreement"for the Authority's review.
(f) RURAL WATER CONNECTION FEE PROJECTS. Prior to release of funds for payment of a connection
fee, the Authority shall receive and review a copy of the water purchase agreement which outlines the basis for determining
the connection fee; a signed letter with the engineer's seal from the project engineer which certifies that construction is
complete and water service is available to the Recipient; and a formal invoice from the Subrecipient which requests payment
of the connection fee and provides a breakdown of the Federal and local dollar amounts. The Request for Payment/Activity
Status Report for the connection fee will not be processed until the Authority has received the required documentation listed in
this Article.
(g) STATE BUILDING CODE BUREAU APPROVAL. Bidding for construction shall not be conducted prior to
the written approval of the final plans by the State Building Code Bureau of the Iowa Department of Public Safety.
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 7 of 15
(h) FACADE EASEMENTS. Prior to release of funds for construction, the Recipient shall submit, as
appropriate, signed copies of all facade easements and construction agreements with property owners when required for
downtown revitalization projects.
(i) STORMWATER DESIGN AND CONSTRUCTION DOCUMENTS. Prior to bidding, the Recipient shall
submit project final design and construction documents for the Authority to review for consistency with 'Budget Activity"
subsequently approved by the Authority. Recipient shall also consult with Iowa Department of Agriculture and Land
Stewardship (IDALS) Urban Conservation Program Team on project stormwater management designs at 30, 60, 90 percent,
and final design. The Recipient shall then secure and upload to www.lowaGrants.gov a letter from IDALS confirming
stormwater management designs meet the requirements of the Iowa Green Streets Criteria and the Iowa Stormwater
Management Manual (as applicable).
Q) PERPETUAL RESTRICTIONS. Prior to release of funds for acquisition, the Recipient shall provide the
Authority evidence that appropriate perpetual deed restrictions and agreement for covenants and restrictions as required
pursuant to Sections 5.9 and 5.10 of this Contract.
(k) DESIGN. Prior to the Grantee's obligation of funds for construction, the Grantee will demonstrate that the
engineering design for a Project is feasible, prior to obligation of funds by the Grantee for construction. This demonstration is
satisfied if a registered professional engineer (or other design professional) certifies that the design meets the appropriate
code or industry design and construction standards (as applicable).
6.7 CONDITIONS TO DISBURSEMENT NECESSITATING OUTSIDE AGENCY ACTION FOR A SPECIFIC ACTIVITY.
For each activity number listed below, the Recipient shall comply with the corresponding applicable conditions prior to release
of funds for that activity. If no applicable conditions are identified below, none of the conditions in this Section shall apply to
the activities funded by this Contract as described in the"Budget Activity" as found in the Recipients lowaGrants.gov account
to the Contract.
ACTIVITY NUMBER(S) APPLICABLE CONDITIONS OUTSIDE AGENCY
(a) FUNDING. Funding shall be contingent upon receipt of adequate funds from the identified agency to
complete the Project described. The Recipient must submit a copy of the notification of said funding commitment to the
Authority before funds can be released to the Recipient. If there is a reduction in the amount of the funds available from this
source, the Recipient shall identify an alternative source of funds, and the change in funding sources shall be reflected in an
amendment to this Contract. If the funds from the identified agency are rejected, this award is no longer valid.
(b) CONTINGENT FUNDING. The Authority has awarded these funds contingent upon receipt of other funding
from the identified agency.
(c) LONG TERM LEASE AGREEMENT. Prior to release of funds, the Authority shall review and approve a
Long Term Lease Agreement or any other binding agreement deemed appropriate by the Authority between two identified
agencies. The agreement shall guarantee that the constructed facility as described in this Contract will be allowed to
physically remain and continue to be used for the specified purpose. In the event that the use of the facility changes, the
Recipient may be required to repay all or part of the grant award as described in Article 9.4 of this Contract.
6.8 SUB-RECIPIENT AGREEMENT. Prior to release of funds under this Contract and prior to the Recipient entering into
a Sub-Recipient Agreement for the administration of this award, the Recipient shall seek and obtain the Authority's review and
approval of the Recipients proposed Sub-Recipient Agreement(as applicable).
ARTICLE 7
REPRESENTATIONS AND WARRANTIES OF RECIPIENT
To induce the Authority to make the Grant referred to in this Contract, the Recipient represents, covenants and warrants that:
7.1 AUTHORITY. The Recipient is duly authorized and empowered to execute and deliver the Contract. All required
actions on the Recipients part, such as appropriate resolution of its governing board for the execution and delivery of the
Contract, have been effectively taken.
7.2 FINANCIAL INFORMATION. All financial statements and related materials concerning the Project provided to the
Authority are true and correct in all material respects and completely and accurately represent the subject matter thereof as of
the Start Date of the statements and related materials, and no material adverse change has occurred since that date.
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 8 of 15
7.3 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or, to the knowledge of the
Recipient,threatened against the Recipient affecting in any manner whatsoever their rights to execute the Contract or the
ability of the Recipient to make the payments required under the Contract, or to otherwise comply with the obligations of the
Contract. There are no actions, lawsuits or proceedings at law or in equity, or before any governmental or administrative
authority pending or, to the knowledge of the Recipient, threatened against or affecting the Recipient or any property involved
in the Project.
7.4 PRIOR AGREEMENTS. The Recipient has not entered into any verbal or written contracts, agreements or
arrangements of any kind which are inconsistent with the Contract.
7.5 START DATE. The covenants, warranties and representations of this Article are made as of the Start Date of this
Contract and shall be deemed to be renewed and restated by the Recipient at the time of each advance or request for
disbursement of funds.
ARTICLE 8
COVENANTS OF THE RECIPIENT
8.1 AFFIRMATIVE COVENANTS. Until the Project has been closed out, audited, and approved by IEDA, the Recipient
covenants with IEDA that:
(a) PROJECT WORK AND SERVICES. The Recipient shall perform the work and services detailed in the
CDBG-NDR Attachment A, "Program Description"and the"Budget Activity" as found in the Recipient's
lowaGrants.gov account by the End Date.
(b) REPORTS. The Recipient shall prepare, review and sign the requests and reports as specified below in the
form and content specified by the Authority. The Recipient shall review all Requests for Payment and verify that
claimed expenditures are allowable costs. The Recipient shall maintain documentation adequate to support the
claimed costs. The Recipient shall submit Request for Payment at least quarterly for each "Budget Activity".
REPORT DUE DATE
1. Request for Payment At least every three (3) months
2. Activity Status Report At least every three (3) months
3. Section 3 Report(if applicable) Submitted annually
4. Updates to the Applicant/Recipient Disclosure As needed due to changes
Report(HUD Disclosure Form 2880)
5. Outcome Value reported—Annually As specified by IEDA
6. Final request for Payment/Status Report Within 30 days of End Date
7. Single Audit Form (required) Within 30 days of receipt
8. Audit Reports (if applicable) Within 30 days of audit completion
9. Deliverables and Outcome Values As specified in Attachment A, "Program Description"
10. Other reports as required by the Authority and As needed
the Program Rules
The Authority reserves the right to require more frequent submission of the Activity Status Report than as shown
above if, in the opinion of the Authority, more frequent submissions would help improve the Recipients CDBG-NDR
program.
(c) RECORDS. The Recipient shall maintain books, records, documents and other evidence pertaining to all
costs and expenses incurred and revenues received under this Contract in sufficient detail to reflect all costs, direct
and indirect, of labor, materials, equipment, supplies, services and other costs and expenses of whatever nature, for
which payment is claimed under this Contract. The Recipient shall maintain books, records and documents in
sufficient detail to demonstrate compliance with the Contract and shall maintain these materials for a period of five (5)
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 9 of 15
years beyond the date upon which the final audit of the Project is accepted by IEDA or December 31, 2026,
whichever is later. Records for non-expendable property acquired under this Contract shall be retained for a five (5)
year period after the final disposition of property. Records shall be retained beyond the prescribed period if any
litigation or audit is begun or if a claim is instituted involving the grant or agreement covered by the records. In these
instances, the records shall be retained until the litigation, audit or claim has been finally resolved.
(d) ACCESS TO RECORDS/INSPECTIONS. The Recipient shall,without prior notice and at any time, permit
HUD or its representatives, the General Accounting Office or its representatives, and the Authority, its representatives
or the State Auditor to examine, audit and/or copy(i) any plans and work details pertaining to the Project, (ii) all of the
Recipients books, records and accounts, and (iii) all other documentation or materials related to this Contract;the
Recipient shall provide proper facilities for making such examination and/or inspection.
(e) USE OF GRANT FUNDS. The Recipient shall expend funds received under the Contract only for the
purposes and activities described in the CDBG-NDR National Resilient Disaster Recovery Phase ONE and TWO
Application,this Contract, the"Budget Activity"as found in the Recipient's lowaGrants.gov account, and as approved
by the Authority.
(f) DOCUMENTATION. The Recipient shall deliver to IEDA, upon request, (i) copies of all contracts or
agreements relating to the Project, (ii) invoices, receipts, statements or vouchers relating to the Project, (iii) a list of all
unpaid bills for labor and materials in connection with the Project, and (iv) budgets and revisions showing estimated
Project costs and funds required at any given time to complete and pay for the Project.
(g) NOTICE OF PROCEEDINGS. The Recipient shall promptly notify IEDA of the initiation of any claims,
lawsuits or proceedings brought against the Recipient.
(h) INDEMNIFICATION. The Recipient shall indemnify and hold harmless the Authority, its officers and
employees from and against any and all claims or losses accruing or resulting from any and all claims of
subcontractors, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or
supplies in connection with the performance of this Contract(singularly, a"Vendor"and, collectively, "Vendors") and
from any and all claims and losses accruing or resulting from any person, firm or corporation who may be injured or
damaged by the Recipient in the performance of this Contract, including but not limited to claims under worker's
compensation acts, claims of damages because of bodily injury including personal injury, sickness or disease, death,
injury to or destruction of tangible property including but not limited to loss of use therefrom; and from claims arising
out negligent errors, omissions or acts of the Recipient. The Recipient shall require that any subrecipient or Vendor
provide such indemnification to the Authority in addition to the indemnification provided by the Recipient.
(i) NOTICE TO AUTHORITY. In the event the Recipient becomes aware of any material alteration in the
Project, initiation of any investigation or proceeding involving the Project, or any other similar occurrence, the
Recipient shall promptly notify the Authority.
Q) CERTIFICATIONS. The Recipient certifies and assures that the Project will be conducted and administered
in compliance with all applicable Federal and State laws, regulations and orders. Certain statutes are expressly made
applicable to activities assisted under the Act by the Act itself, while other laws not referred to in the Act may be
applicable to such activities by their own terms. The Recipient certifies and assures compliance with the applicable
orders, laws and implementing regulations, including but not limited to, the following, as modified by the waivers and
alternative requirements contained in the Program Rules:
(i) Financial Management guidelines issued by the U.S. Office of Management and Budget, OMB 2
CFR part 200, subpart E.
(ii) Title I of the Housing and Community Development Act of 1974 as amended (42 U.S.C. 5301 et
seq.); and regulations which implement these laws.
(iii) Title VI of the Civil Rights Act of 1964 as amended (Public Law 88-352; 42 U.S.C. 2000d et seq.);
Title VIII of the Civil Rights Act of 1968 as amended (Public Law 90-284; 42 U.S.C. 3601 et seq.);the Iowa
Civil Rights Act of 1965; Chapter 19B.7, Code of Iowa, and Iowa Executive Order#34, dated July 22, 1988;
Iowa Code Chapter 216, Presidential Executive Order 11063, as amended by Executive Order 12259;
Presidential Executive Order 11246, as amended by Presidential Executive Order 11375; Section 504 of the
Vocational Rehabilitation Act of 1973 as amended (29 U.S.C. 794); the Age Discrimination Act of 1975 as
amended (42 U.S.C. 6101 et seq.); the Americans with Disabilities Act, as applicable, (P. L. 101-336, 42
U.S.C. 12101-12213); and related Civil Rights and Equal Opportunity statutes; and regulations which
implement these laws.
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 10 of 15
(iv) Fair Housing Act, Public Law 90-284. The Public Fair Housing Act is part of Title VIII of the Civil
Rights Act of 1968 as amended (42 U.S.C. 3601 et seq.); Section 109 of the Title I of the Housing and
Community Development Act of 1974, as amended; Section 3 of the Housing and Urban Development Act
of 1968 as amended (12 U.S.C. 1701u); and regulations which implement these laws.
(v) Department of Housing and Urban Development regulations governing the CDBG program, 24
Code of Federal Regulations, Part 570.
(vi) Section 102 of the Department of Housing and Urban Development Reform Act of 1989
(P.L. 101-235), and implementing regulations.
(vii) Requirements for the Notification, Evaluation, and Reduction of Lead-Based Paint Hazards in
Federally Owned Residential Property and Housing Receiving Federal Assistance; Final Rule (24 CFR Part
35, et al.); Lead Based Paint Poisoning Prevention Act(42 U.S.C. 4821 - 4846), as amended, and
implementing regulations.
(viii) Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5), where applicable under Section 110 of
the Housing and Community Development Act of 1974, as amended; Contract Work Hours and Safety
Standards Act(40 U.S.C. 327 et seq.); the Copeland Anti-Kickback Act(18 U.S.C. 874); and regulations
which implement these laws.
(ix) National Environmental Policy Act of 1969 and implementing regulations.
(x) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended,
(URA)(42 U.S.C. 4601 -4655) and implementing regulations; Section 104(d) of the Housing and
Community Development Act of 1974, as amended, governing the residential antidisplacement and
relocation assistance plan; Section 105(a)(11) of the Housing and Community Development Act of 1974, as
amended, governing optional relocation assistance.
(xi) Financial and Program Management guidelines issued by the Iowa Economic Development
Authority: the Iowa CDBG Management Guide and the IEDA Audit Guide,to the extent applicable to the
Program and not in conflict with the Program Rules.
(xii) Government-wide Restriction on Lobbying Certification [Section 319 of Public Law 101-121] and
implementing regulations.
(xiii) Fair Labor Standards Act and implementing regulations.
(xiv) Hatch Act(regarding political partisan activity and Federally funded activities) and implementing
regulations.
(xv) Citizen participation, hearing and access to information requirements found under sections
104(a)(2) and 104(a)(3) of Title I of the Housing and Community Development Act of 1974.
(xvi) Subsection 1040) of Title I of the Housing and Community Development Act of 1974, as amended,
regarding the prohibition of the use of excessive force in nonviolent civil rights demonstrations and the
enforcement of state and local laws on barring entrance to or exit from facilities subject to such
demonstrations.
(xvii) Drug-Free Workplace Act.
(k) MAINTENANCE OF PROJECT PROPERTY AND INSURANCE. The Recipient and any subrecipient shall
maintain the Project property in good repair and condition, ordinary wear and tear excepted, and shall not suffer or
commit waste or damage upon the Project property. The Recipient or subrecipient shall pay for and maintain
insurance as is customary in their industry. This insurance shall be in an amount not less than the full insurable value
of the Project property. In addition, the Recipient shall purchase and maintain liability insurance sufficient to afford
coverage for any acts for which the Recipient is required to indemnify the Authority pursuant to this Section 8.1. The
subrecipient shall name the Recipient and Authority as a mortgagee and/or an additional loss payee, as appropriate,
and the Recipient shall name the Authority as a mortgagee and/or an additional loss payee, as appropriate. The
Recipient or subrecipient shall maintain copies of the policies as appropriate.
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 11 of 15
8.2 NEGATIVE COVENANTS. During the Contract term the Recipient covenants with IEDA that it shall not,without the
prior written disclosure to and prior written consent of IEDA, directly or indirectly:
(a) ASSIGNMENT. Assign its rights and responsibilities under this Contract.
(b) ADMINISTRATION. Discontinue administration activities under the Contract.
ARTICLE 9
DEFAULT AND REMEDIES
9.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Contract:
(a) MATERIAL MISREPRESENTATION. If at any time any representation, warranty or statement made or
furnished to the Authority by, or on behalf of the Recipient in connection with this Contract or to induce the Authority
to make a grant to the Recipient shall be determined by the Authority to be incorrect, false, misleading or erroneous
in any material respect when made or furnished and shall not have been remedied to the Authority's satisfaction
within thirty(30) days after written notice by the Authority is given to the Recipient.
(b) NONCOMPLIANCE. If there is a failure by the Recipient to comply with any of the covenants, terms or
conditions contained in this Contract.
(c) END DATE. If the Project, in the sole judgment of the Authority, is not completed on or before the End Date.
(d) MISSPENDING. If the Recipient expends Grant proceeds for purposes not described in the CDBG-NDR
National Resilient Disaster Recovery Phase ONE and TWO application, this Contract, or as authorized by the
Authority.
(e) INSURANCE. If loss, theft, damage or destruction of any substantial portion of the property of the Recipient
occurs for which there is either no insurance coverage or for which, in the opinion of the Authority, there is insufficient
insurance coverage.
9.2 NOTICE OF DEFAULT. IEDA shall issue a written notice of default providing therein a fifteen (15) day period in
which the Recipient shall have an opportunity to cure, provided that cure is possible and feasible.
9.3 REMEDIES UPON DEFAULT. If, after opportunity to cure, the default remains, IEDA shall have the right, in addition
to any rights and remedies available to it to do one or more of the following:
(a) exercise any remedy provided by law,
(b) require immediate repayment of up to the full amount of funds disbursed to the Recipient under this Contract
plus interest.
9.4 FAILURE TO MEET PERFORMANCE TARGETS. If the Recipient is determined by the Authority to be in default of
this Contract due to meeting less than one hundred percent(100%) of its Performance Targets, the Authority may require full
Grant repayment or, at its discretion,the Authority may require partial repayment of Grant proceeds which allows partial credit
for the performance targets which have been met, or the Authority may require other remedies that the Authority determines to
be appropriate.
ARTICLE 10
INCORPORATED DOCUMENTS
10.1 DOCUMENTS INCORPORATED BY REFERENCE. The Recipient shall comply with the terms and conditions of the
following documents which are hereby incorporated by reference:
(a) Attachment A, "Program Description"and the"Budget Activity" as found in the Recipient's lowaGrants.gov
account.
(b) Attachment B, "CDBG-NDR National Resilient Disaster Recovery Phase ONE and TWO Application" as
found on the Authority's website at www.iowaeconomicdevelopment.com/Community/NDR.
(c) Attachment C, "CDBG Program General Provisions,"dated February 24, 2016.
(d) "Iowa Community Development Block Grant Management Guide", as found on the Authority's website at
www.iowaeconomicdevelopment.com/Communrty/CDBG.
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 12 of 15
(e) Future HUD Guidance related to reporting program metrics and long-term commitments as stated in Iowa's
NDR Phase Two application as applicable. To be found on the Authority's website at
www.iovvaeconomicdevelopment.com/Community/CDBG when made available by HUD.
10.2 ORDER OF PRIORITY. In the event of a conflict between documents of this Contract, the following order of priority
shall govern:
(a) Articles 1 through 11 herein.
(b) Attachment C, "CDBG Program General Provisions,"dated February 24, 2016.
(c) Attachment A, "Program Description"and the"Budget Activity" as found in the Recipients lowaGrants.gov
account.
(d) Attachment B, "CDBG-NDR National Resilient Disaster Recovery Phase ONE and TWO Application"as
found on the Authority's website at www.iowaeconomicdevelopment.com/Community/NDR.
(e) "Iowa Community Development Block Grant Management Guide", as found on the Authority's website at
www.iowaeconomicdevelopment.com/Community/CDBG.
(f) Future HUD Guidance related to reporting program metrics and long-term commitments as stated in Iowa's
NDR Phase Two application as applicable. To be found on the Authority's website at
www.iovvaeconomicdevelopment.com/Community/CDBG when made available by HUD.
10.3 SUPERSEDING AUTHORITY. Notwithstanding any provision herein to the contrary, in the event of any provision of
this Contract, including Attachments A, B and C, conflicts with any of the Program Rules, such conflicting provisions shall be of
no force and effect, the Program Rules shall apply in lieu thereof as though fully set forth herein.
ARTICLE 11
MISCELLANEOUS
11.1 LIMIT ON GRANT PROCEEDS ON HAND. The Recipient shall request Project funds only as needed and shall not
have more than five hundred dollars($500.00) of Grant proceeds, including earned interest, on hand for a period of longer
than ten(10)working days,after which time any surplus amount shall be returned to the Authority.
11.2 BINDING EFFECT. This Contract shall be binding upon and shall inure to the benefit of the Authority and Recipient
and their respective successors, legal representatives and assigns. The obligations, covenants,warranties,
acknowledgments, waivers, agreements, terms, provisions and conditions of this Contract shall be jointly and severally
enforceable against the parties to this Contract.
11.3 SURVIVAL OF CONTRACT. If any portion of this Contract is held to be invalid or unenforceable, the remainder shall
be valid and enforceable. The provisions of this Contract shall survive the execution of all instruments herein mentioned and
shall continue in full force until the Project is completed as determined by the Authority.
11.4 GOVERNING LAW. This Contract shall be interpreted in accordance with the laws of the State of Iowa, and any
action relating to the Contract shall only be commenced in the Iowa District Court for Polk County or the United States District
Court for the Southern District of Iowa.
11.5 NOTICES. Whenever this Contract requires or permits any funding request, notice, report,or written request by one
party to another, it shall be in delivered through lowaGrants.gov. Alternately the Authority may rely on the United States Mail
as the Authority deems appropriate. Any such notice given hereunder shall be deemed delivered upon the earlier of actual
receipt or two(2) business days after posting. The Authority may rely on the address of the Recipient set forth heretofore, as
modified from time to time, as being the address of the Recipient.
11.6 WAIVERS. No waiver by the Authority of any default hereunder shall operate as a waiver of any other default or of
the same default on any future occasion. No delay on the part of the Authority in exercising any right or remedy hereunder
shall operate as a waiver thereof. No single or partial exercise of any right or remedy by the Authority shall preclude future
exercise thereof or the exercise of any other right or remedy.
11.7 LIMITATION. It is agreed by the Recipient that the Authority shall not, under any circumstances, be obligated
financially under this Contract except to disburse funds according to the terms of the Contract.
11.8 HEADINGS. The headings in this Contract are intended solely for convenience of reference and shall be given no
effect in the construction and interpretation of this Contract.
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 13 of 15
11.9 INTEGRATION. This Contract contains the entire understanding between the Recipient and the Authority and any
representations that may have been made before or after the signing of this Contract, which are not contained herein, are
nonbinding, void and of no effect. None of the parties have relied on any such prior representation in entering into this
Contract.
11.10 COUNTERPARTS. This Contract may be executed in any number of counterparts, each of which shall be deemed to
be an original, but all of which together shall constitute one and the same instrument.
11.11 IOWAGRANTS.GOV. The Authority reserves the right to require the Recipient to utilize the IowaGrants.gov system
to conduct business associated with this Contract.
11.12 TIME IS OF THE ESSENCE. Time is of the essence with respect to the performance of the terms of the Contract
and Related Documents.
IN WITNESS WHEREOF, the parties have executed this Contract as of the Start Date first stated.
RECIPIENT: City of Dubuque
L.,
BY:
BY:
Mayor'
50 West 13th St.
Second Floor
Dubuque, IA 52001
IOWA ECONOMIC DEVELOPMENT AUTHORITY:
Timothy R. Waddell, Division Administrator
Roy D. Buol, Mayor
Typed or Printed Name and Title
Document Prepared By: Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 14 of 15
ATTACHMENT A
"PROGRAM DESCRIPTION"
The following"Program Description" is incorporated into the recipient's IowaGrants.gov account. Cost projections and tasks
per quarter considered a starting point. Future modifications to be requested through IowaGrants.gov.
City of Dubuque
Deliverables
Deliverables
(69-01) Storm Water Improvements
- Base of Bee Branch (506 Garfield Install six 8-foot dia. culverts by tunneling from the Lower Bee
Ave (Activity#1) Branch Creek, approximately 165 feet through
Canadian Pacific railroad right-of-way, to a proposed
junction box. Incl. construction of five—12'w x 10' h
box sewers towards Garfield Ave.
- 22nd St. & Kaufman Ave. (Activity#2) Install 10' x 6' RCB storm sewer from 22nd&Elm to
Kaufmann & Kane, incl. inlets and local sewer
connections to the new RCB incl. const./reconst. of
underground utilities along street ROW corridor.
- 17th &West Locust Streets (Activity Install 96-inch diameter pipe from the Lower Bee Branch
#3) Creek through the CP railroad tracks and a 10'x 5'
RCB to W. Locust and a 10' x 4' RCB to the west
towards Angella St. incl. inlets and local sewer
connections to the new RCB incl. const./reconst. of
underground utilities along street ROW corridor.
Disaster Tie-back
The City of Dubuque experienced severe flooding in July 2011, causing substantial damage, especially in the historic Bee
Branch Creek Watershed. Dubuque's unmet infrastructure needs as a result of the flooding include three storm water
management projects to safely convey water.
311 -Outcome Values
Resilience 3 infrastructure improvement projects that improve the stormwater management system with practices that
increase capacity of conveyance to reduce flooding.
_City of Dubuque—CDBG-NDR Construction Costs: $23,100,000
(69-01) Storm Water Improvements $23,100,000
- Base of Bee Branch (506 Garfield Ave (Activity#1)
- 22nd St. &Kaufman Ave. (Activity#2)
- 17th &West Locust Streets (Activity#3)
172-01 —Watershed Planning Pre-Agreement Expenses-$52,100
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
Contract Number 13-NDRI-011
Page 15 of 15
309—Supporting Leverage
Alternative supporting leverage deliverables as approved by IEDA may be substituted as long as the total supporting
leverage provided is not reduced.
City of Dubuque will track the following activities outside the scope of the funded work as supporting leverage as
committed in the Phase 2 grant application.
Deliverables Deliverable Goal
Complete the following supporting leverage projects: 3
1. Construction of green flood management infrastructure in the Upper Bee
Branch Creek watershed. Funding through the Clean Water State
Revolving Loan Fund with repayment through stormwater fees
collected from Dubuque residents and businesses
2. Construction of 70 pervious alleys in Bee Branch Creek watershed. Funding
through the Clean Water State Revolving Loan Fund with repayment
through stormwater fees collected from Dubuque residents and
businesses TOTAL: $38,219,000
3. Iowa Finance Authority funds targeted in the identified neighborhoods to
assist first time homeowners
CDBG micro lending program in identified neighborhoods
Annual supporting leverage progress reporting through lowaGrants.gov 5
181-01 -Administration $157,500
Cost Projections&Activity per Quarter
(See attached spreadsheet)
Document Prepared By:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised February 2016
201611 1 1 1 1 1 1I I1 1 201711 1 1I1 1
I I I1 20181
APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV
Bee Branch Creek Railroad Culverts(w/5anitery) I I I I 1 1 I
I I I I I Ijigaivammismimmmumir1
$1,930,000 ENGINEERING BESIGgielea engineers ii $20,000 530,000 530,000 530,000 539,000 535,000 $35,000 $35,000 535,000 r 535,000 535,000 535,000 535,000 535,000 561,000 5120,000 5220,000 5220,000 5120,000 510,000
$600,000 ROW[43BRhanherg]select consultant I $200,000 1
I
ROW[A-1 Dane]select consultant 5100,000 1
1
ROW[Canadian Pacific]select consultant 5300,000 I
BIDDING
M.
SUBMITTALS 1 1 1
$18,249,000 CONSTRUCTION
$20,779,000 I I I
1 1 1
1 1 1
22nd Street Storm Sewer Improvements I M_ I
1
$30,000 ENGINEERING[Srry y] 1 1
55,000 512,500 512,500 1
$470,000 ENGINEERING[Design] $20,000 520,000 520,000 530,500 530,500 530,500 0,500 1' 510,0 0 520,000 520,000 55,000 55,000 $15,000 520, 520,000 520,000 526,000 515,000 514,000 520,000 57,000
ROW r I 1
1
BIDDING I
$3,406,000 CONSTRUCTION 5230,000 5230,000 5150,000: 5150,000 5200,000 00: 5300,000 i•i::11 rp-rri rp-rri
$3,906,000
Kaufmann Storm Sewer Improvements _ _ ■
$75,000 ENGINEERING[Srrvev] !5,000 525,000 525,000
$1,425,000 ENGINEERING[Design] 570,000 570,000 570,000 570,000 "" 570,000 570,000 570,000 $70,000 570,000 570,000 5130 514,000 520,000 530,000 530,000 530,000 530,000
ROW I
Blooms
$10,000,000 wnSTRUC11Ury
5303000 5900,000 5600,000 11.11
I"
$11,500,000
1
1
1
1
17th St Storm Sewer Improvements I I
$60,000 ENGINEERING[Srrvry] -- "
$1,040,000 ENGINEERING[Design] r I 540,000 590,000 590,000 540,000 590,000 540,000 560,000 560,000 560.000. 560,000 560,000 JI
ROW
WOOING
$7,581,000 CONSTRUCT10ry
$8,681,000
W.Locust Storm Sewer Improvements
$15,000 ENGINEERING[Srrvey] POINIEMIEMI
$325,000 ENGINEERING[Design]
ROW
BIDDING
SUBMITTALS
$2,260,000 CONSTRUCTION
$2,600,000
EXPENSE 50 50 50 595,000 562,500 587,500 635,500 589,500 565,500 5155,500 5155,500 5155,500 5120,000 5120,000 5120,000 5355,000 5355,000 5636,000 5385,000 5385,000 5445,000 5994,000 5994,000 5999,000 5706,000 5815,000 51,019,000 5960,000 5807,000
HUD DRAWDOWN 50 50 50 595,000 562,500 587,500 635,500 589,500 565,500 5155,500 5155,500 5155,500 5120,000 5120,000 5120,000 5355,000 5355,000 5636,000 5385,000 5385,000 5445,000 5994,000 5994,000 5999,000 5706,000 5815,000 51,019,000 5960,000 5807,000
LOCAL LEVERAGE 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50
HUD BALANCE 523,100,000 523,100,000 523,100,000 523,055,000 522,992,500 522,905,000 522319,500 522,730,000 522,664,500 522,509,000 522,353,500 522,198,000 522,078,000 521,958,000 521,838,000 522,483,000 521,128,000 520,242,000 519,857,000 519,972,000 529,027,000 518,533,000 518,039,000 517,545,000 516,839,000 526,029,000 515,010,000 519,050,000 513,293,000
YEAR 2 YEAR 2 YEAR 1 YEAR 1 YEAR 2 YEAR 2 YEAR 2 YEAR 2 YEAR 3
QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1
RIPENSE 50 5195,000 5290,500 5466,500 5360,000 51,596,000 51,215,000 51,982,000 52,535,000
HUOORAN 50 5195,000 5293500 5466,500 5360,000 51,596,000 51,215,000 51,982,000 52,535,000
LOCAL LEVERAGE 50 50 50 50 50 50 50 50 50
55,370,000 Engineering/Design Completion Percentage(Engineering) 0.00% 163% 331% 16.803 23.503 336996 44.00% 54.8996 61.08%
5600,000 ROW Completion Percentage(50610)I 0.0096 0.0096 0.0096 0.0016 0.0016 10096 10066 10096 10096
541,996,000 Construction Completion Percentage(Construction) 0.0096 0.0016 03096 0.0016 0.0016 1.4016 2.6016 4.8916 10.1596
5157,500.00 Administrative Costs AOMINISTR2TIONC05T5 57375.00 57375.00 57,675.00 57,875.00 57,875.00 57375.00 57,875.00 57375.00 57,675.00
HUDDRAN 57375.00 57375.00 57,675.00 57375.00 57375.00 57375.00 57375.00 57375.00 57,675.00
523.257.500.00 TOTAL HUD DRAW TOTALHIIO DRAW 5787..00 5202875.00 5293.375.00 5479.375.00 5367875.00 51.603875.00 51.222875.00 51.939875.00 52.592.075.00
2019I I I I I I III I I 20201 II III II I I 2021
DEC JAR FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Bee Branch Creek Railroad Culverts(w/Sanitary) I I 1 _ I I_ 1 I I I I _
ENGINEERING DESIGN 510,000 521,000 521,000 521,000 521,000 521,000 521,000 $21,000 521,000 521,000 521,000 521,000 521,000 521,000 521,000 521,000 521,000 $21,000 $21,000 $21,000 $21,000 $21,000 521,000 $21,000 $21,000 521,000 521,000 521,000 511,000 521,000 521,000
ROW[430!Blomberg]
ROW[A-ICrane]
ROW[Canadian Pacific]
BIDDING
SUBMITTALS
COI75TRUCDON 5675,000 5800,000 5900,000 5900,000 $900,000 5900,000 5900,000 $900,000 5900,000 5400,000 540005 $900,000 5900,000 5900,000 5900,000 5900,000 5674,000 5500,000 $400,000 $400,000 $300,000 5300,000 5200,000 $200,000
1 1
1 1
22nd Street Storm Sewer Improvements
ENGINEERING[Ssrveyl
ENGINEERING[Design)I $1,000
ROW
BIDDING
III
COI4STRUCDON
Kaufmann Storm Sewer Improvements
ENGINEERING[Ssrvey]
ENGINEERING[Design] $5,000 5 000 530,000. 53, 55,000.
ROW I I 1 1
0D01NG I
COSTRUC0011 0200,000 $100,000 5100,000 5300,000 5500,000 $600,000 5600,000 5600,000 5550,000 5500,000 5500,000 5500,000 5200,000 5200,000 $400,000 5500,000 5500,000 5400,000 535801
1
1
1
17th St Storm Sewer Improvements
1
ENGINEERING[Srrvey] 1 1
- ENGINEERING[Design] 56000 510,500 525,000 525,000 525,000 1 - ��L� 525,000 525,000 525,000 515,000 525,000 525,000 525,000 520,000 ; 515,0 IMIMMII
. ,,I I. -
ROWI 1 1
&DOING
CONSTRUCTION5200,000 5500,000 5600,000 5600,000 5500,', 1 I 1_!0,00 r 5100,000 5100,000 5400,000 5500,000 5500,000 5600,000 5600,01.11111.
n11 n 1
W.Locust Storm Sewer Improvements
ENGINEERING[Strvey]
ENGINEERING[Design] MEET 516,000 516,000 516,000 516,000 516,000 520,000 520,000 520,000 520,000 520,000 520,000 54,000 54,000 54,000 518000 510,000 518000 id= ,000. 55,00055,000000 58,000 55,000 55,000 52,000
ROW
BIDDING
SUBMITTALS '
CONSTRUCTION I
EXPENSE 5326,000 5152,500 5152,500 5367,500 51,467,000 51,992,000 52,192,000 52,196,000 52,046,000 51,996,000 51,996,000 51,996,000 51,271,000 5755,000 5955,000 51,380,000 51,980,000 51,880,000 51,918,000 51,646,000 51,744,500 51,522,000 51,231,000 5855,000 5576,000 5476,000 5476,000 5529,000 5626,000 5526,000 5383,000
HUD DRAWDOWN 5326,000 5152,500 5152,500 5367,500 51,467,000 51,992,000 52,192,000 52,196,000 52,046,000 51,996,000 5355,500
LOCAL LEVERAGE $0 $0 50 $0 50 $0 50 50 50 50 51,640,500 51,996,000 51,271,000 5755,000 5955,000 51,80,000 51,980,000 51,880,000 51,918,000 51,646,000 51,744,500 51,522,000 51,231,000 5855,000 5578000 5476,000 5476,000 5529,000 5626,000 5526,000 583,000
HUD BAIANCE $12,917,000 512,764,500 512,612,000 512,244,500 510,777,500 58,785,500 56,593,500 54,397,500 52,351,500 5355,500 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50
I I
YEAR 3 YEAR 3 YEAR 3 YEAR 4 YEAR 4 YEAR 4 YEAR 4 YEAR 5 YEAR 5 YEAR 5 YEAR 5
QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4
52,093,000 5672,500 55,651,000 56,28,000 55,263,000 53,090,000 55,748,000 54,912,500 52,662,000 51,481,000 51,535,000
52,093,000 5672,500 55,651,000 56,28,000 5355,500 50 50 50 50 50 50
50 $0 50 50 54,907,500 53,090,000 55,778,000 54,912,500 52,662,000 51,481,000 51,535,000
Er4ineering10e0ign 66.6196 694296 74.9656 80.3396 85.22% 88.7656 93.019fi 95.46% 970996 93.60% 100%
ROW 10096 10096 10096 10096 100!6 10056 10096 100!6 10056 10096 10096
Construction 14.47.6 15.6896 28.6396 41.97.6 5588.6 61.0196 75.3836 86.9096 93.1196 96.4396 10096
Administrative Costs 57,875.00 57,875.00 57875.00 57,875.00 57,875.00 57875.00 57875.00 57,875.00 57875.00 57,875.00 57,875.00
57,875.00 57,87540 57875.00 57875.00 57875.00 57875.00 57875.00 57,875.00 57875.00 57,875.00 57,875.00
TOTAL HUD DRAW $2.100474.00 5680.375.00 55.650875.00 56.245.875.00 5363.375.00 57875.00 57875.00 57375.00 57875.00 57375.00 57.875.00
Contract Number 13-NDRI-011
Page 1 of 5
ATTACHMENT C
GENERAL PROVISIONS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
October 4, 2016
1.0 AMENDMENT.
(a) WRITING REQUIRED. The Contract may only be amended through written prior approval of the Authority
through lowaGrants.gov. Examples of situations where amendments are required include extensions for completion of
Project activities, changes to the Project including, but not limited to, alteration of existing approved activities or
inclusion of new activities.
(b) UNILATERAL MODIFICATION. Notwithstanding paragraph"a"above, the Authority may unilaterally modify
the Contract at will in order to accommodate any change in the Act or any change in the interpretation of the Act or any
applicable Federal, State or local laws, regulations, rules or policies. A copy of such unilateral modification will be given
to the Recipient as an amendment to this Contract.
(c) AUTHORITY REVIEW. The Authority will consider whether an amendment request is so substantial as to
necessitate reevaluating the Authority's original funding decision on the Project. An amendment will be denied if it
substantially alters the circumstances under which the Project funding was originally approved or if it conflicts with the
Program Rules.
2.0 AUDIT REQUIREMENTS.
(a) SINGLE AUDIT. The Recipient shall ensure that an audit is performed in accordance with the Single Audit
Act Amendment of 1996; OMB 2 CFR part 200, subpart E; and OMB 2 CFR part 200, subpart F, as applicable, and the
Iowa CDBG Management Guide.
(b) ADDITIONAL AUDIT. As a condition of the grant to the Recipient, the Authority reserves the right to require
the Recipient to submit to a post Project completion audit and review in addition to the audit required above.
3.0 COMPLIANCE WITH LAWS AND REGULATIONS. The Recipient shall comply with all applicable State and Federal
laws, rules, ordinances, regulations and orders including all Federal laws and regulations described in 24 CFR subpart K.
4.0 UNALLOWABLE COSTS. If the Authority determines at any time, whether through monitoring, audit, closeout
procedures or by other means or process, that the Recipient has expended funds which are unallowable, the Recipient will be
notified of the questioned costs and given an opportunity to justify questioned costs prior to the Authority's final determination of
the disallowance of costs. Appeals of any determinations will be handled in accordance with the provisions of Chapter 17A,
Iowa Code. If it is the Authority's final determination that costs previously paid by the Authority are unallowable under the terms
of the Contract, the expenditures will be disallowed and the Recipient shall repay to the Authority any and all disallowed costs.
Real property under the Recipients control in excess of$25,000 and equipment that was acquired or improved in whole or in
part with CDBG-NDR funds shall be used to meet one of the National Objectives pursuant to 24 CFR 570.208 until five (5) years
after expiration of the Agreement. If Recipient fails to use CDBG-NDR assisted real property that meets a National Objective
during the five (5) year period the Recipient shall pay IEDA an amount equal to the current fair market value of the property less
any portion of the value attributable to expenditures of non-CDBG-NDR funds for acquisition or improvement to the real
property.
5.0 PROGRAM INCOME. All program income, as defined in 2 CFR part 200, subpart E and 24 CFR 570.489, shall be
added to the Project"Budget Activity"and used to further eligible Project objectives as defined in the Contract and the"Budget
Activity" in the CDBG-NDR Application. Program income not used to further Project objectives will be deducted from the total
Project"Budget Activity"for the purpose of determining the amount of reimbursable costs under the Contract. In cases of
dispute, final decisions regarding the definition or disposition of program income shall be made by the Authority.
6.0 INTEREST EARNED. To the extent that interest is earned on advances of CDBG-NDR funds, this interest shall be
returned to the Authority, except that the Recipient may keep interest amounts of up to$100 per year for administrative
expenses.
7.0 SUSPENSION. When the Recipient has failed to comply with the Contract, award conditions or standards, the
Authority may, on reasonable notice to the Recipient, suspend the Contract and withhold future payments, or prohibit the
Recipient from incurring additional obligations of CDBG-NDR funds. Suspension may continue until the Recipient completes the
Document Prepared by:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised October 2016
Contract Number 13-NDRI-011
Page 2 of 5
corrective action as required by the Authority. The Authority may allow such necessary and proper costs which the Recipient
could not reasonably avoid during the period of suspension provided the Authority concludes that such costs meet the
provisions of HUD regulations issued pursuant to OMB 2 CFR part 200, subpart E.
8.0 TERMINATION.
(a) FOR CAUSE. The Authority may terminate the Contract in whole, or in part, whenever the Authority
determines that the Recipient has failed to comply with the terms and conditions of the Contract.
(b) FOR CONVENIENCE. The Parties may terminate the Contract in whole, or in part, when all parties agree that
the continuation of the Project would not produce beneficial results commensurate with the future disbursement of
funds.
(c) DUE TO REDUCTION OR TERMINATION OF CDBG-NDR FUNDING. At the discretion of the Authority, the
Contract may be terminated in whole, or in part, if there is a reduction or termination of CDBG-NDR Federal block grant
funds to the State.
9.0 PROCEDURES UPON TERMINATION.
(a) NOTICE. The Authority shall provide written notice to the Recipient of the decision to terminate, the reason(s)
for the termination, and the effective date of the termination. If there is a partial termination due to a reduction in
funding, the notice will set forth the change in funding and the changes in the approved "Budget Activity'. The
Recipient shall not incur new obligations beyond the effective date and shall cancel as many outstanding obligations as
possible. The Authority's share of noncancellable obligations which the Authority determines were properly incurred
prior to notice of cancellation will be allowable costs.
(b) RIGHTS IN PRODUCTS. All finished and unfinished documents, data, reports or other material prepared by
the Recipient under the Contract shall, at the Authority's option, become the property of the Authority.
(c) RETURN OF FUNDS. The Recipient shall return to the Authority all unencumbered funds within one week of
receipt of the notice of termination. Any costs previously paid by the Authority which are subsequently determined to be
unallowable through audit, monitoring, or closeout procedures shall be returned to the Authority within thirty(30) days
of the disallowance.
10.0 ENFORCEMENT EXPENSES. The Recipient shall pay upon demand any and all reasonable fees and expenses of
the Authority, including the fees and expenses of its attorneys, experts and agents, in connection with the exercise or
enforcement of any of the rights of the Authority under this Contract.
11.0 INDEMNIFICATION. The Recipient shall indemnify and hold harmless the Authority, its officers and employees, from
and against any and all losses, accruing or resulting from any and all claims subcontractors, laborers and any other person, firm
or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this Contract,
and from any and all claims and losses accruing or resulting to any person,firm or corporation who may be injured or damaged
by the Recipient in the performance of this Contract.
12.0 CONFLICT OF INTEREST.
(a) GENERAL. Except for the use of CDBG-NDR funds to pay salaries and other related administrative or
personnel costs, no persons identified in paragraph (b) below who exercise or have exercised any functions or
responsibilities with respect to CDBG-NDR assisted activities or who are in a position to participate in a decision
making process or gainside information with regard to such activities may obtain a personal or financial interest or
benefit from a CDBG-NDR assisted activity or have an interest in any contract, subcontract or agreement with respect
thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during
their tenure or for one year thereafter.
(b) PERSONS COVERED. The conflict of interest provisions described above apply to any person who is an
employee, agent, consultant, officer, or elected or appointed official of the Recipient, or of any designated public
agencies, or subrecipients which are receiving CDBG-NDR funds.
(c) CONFLICTS OF INTEREST. Chapter 68B, Code of Iowa, the"Iowa Public Officials Act', shall be adhered to
by the Recipient, its officials and employees.
Document Prepared by:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised October 2016
Contract Number 13-NDRI-011
Page 3 of 5
13.0 USE OF DEBARRED, SUSPENDED, OR INELIGIBLE CONTRACTORS OR SUBRECIPIENTS. CDBG-NDR funds
shall not be used directly or indirectly to employ, award contracts to, or otherwise engage the service of, or fund any contractor
or subrecipient during any period of debarment, suspension, or placement ineligible status under the provisions of 24 CFR Part
24 or any applicable law or regulation of the Department of Labor.
14.0 CIVIL RIGHTS.
(a) DISCRIMINATION IN EMPLOYMENT. The Recipient shall not discriminate against any qualified employee or
applicant for employment because of race, color, religion, sex, national origin, age, sexual orientation, gender identity,
familial status, physical or mental disability. The Recipient may take affirmative action to ensure that applicants are
employed and that employees are treated without regard to their race, color, religion, sex, national origin, age, sexual
orientation, familial status, gender identity, or physical or mental disability. Such action shall include, but may not be
limited to, the following: employment, upgrading, promotion, demotion or transfers; recruitment or recruitment
advertising; lay-off or termination; rates of pay or other forms of compensation; and selection for training, including an
apprenticeship. The Recipient agrees to post notices setting forth the provisions of the nondiscrimination clause in
conspicuous places so as to be available to employees Upon the State's written request, the Recipient shall submit to
the State a copy of its affirmative action plan, containing goals and time specifications, and accessibility plans and
policies as required under Iowa Administrative Code chapter 11-121.
(b) CONSIDERATION FOR EMPLOYMENT. The Recipient shall, in all solicitations or advertisements for
employees placed by or on behalf of the Recipient, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, physical
or mental disability, or familial status.
(c) SOLICITATION AND ADVERTISEMENT. The Recipient shall list all suitable employment openings in the
State Employment Service local offices.
(d) CIVIL RIGHTS COMPLIANCE IN EMPLOYMENT. The Recipient shall comply with all relevant provisions of
the Iowa Civil Rights Act of 1965 as amended; Chapter 19B.7 and Chapter 216, Code of Iowa; Federal Executive Order
11246, as amended; Title VI of the U.S. Civil Rights Act of 1964 as amended (42 U.S.C. Section 2000d et seq.); the
Fair Labor Standards Act(29 U.S.C. Section 201 et seq.); The Americans with Disabilities Act, as applicable, (P.L. 101
336, 42 U.S.C. 12101-12213); Section 504 of the Rehabilitation Act of 1973 as amended (29 U.S.C. Section 794); and
the Age Discrimination Act of 1975 as amended (42 U.S.C. Section 6101 et seq.). The Recipient will furnish all
information and reports requested by the State of Iowa or required by or pursuant to the rules and regulations thereof
and will permit access to payroll and employment records by the State of Iowa to investigate compliance with these
rules and regulations.
(e) CERTIFICATION REGARDING GOVERNMENT-WIDE RESTRICTION ON LOBBYING. The Recipient
certifies, to the best of his or her knowledge and belief, that:
(i) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Recipient, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with awarding
any Federal contract, making any Federal grant, making any Federal loan, entering into any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(ii) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee, or an employee of a Member of Congress in connection with this Federal contract, grant, loan,
or cooperative agreement, the Recipient shall complete and submit Standard Form-LLL, 'Disclosure Form to
Report Federal Lobbying" in accordance with its instruction.
(iii) The Recipient shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
(iv) This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or entering
into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each
such failure.
Document Prepared by:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised October 2016
Contract Number 13-NDRI-011
Page 4 of 5
(f) PROGRAM NONDISCRIMINATION. The Recipient shall conform with requirements of Title VI of the Civil
Rights Act of 1964(42 U.S.C. 2000d et seq.) and HUD regulations issued pursuant thereto contained in 24 CFR Part 1.
No person in the United States shall, on the basis of race, color, national origin, sex or religion or religious affiliation, be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds made available through this Contract. Any prohibition against discrimination on
the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101 et. seq.) or with respect to an otherwise
qualified individual with a disability as provided in the Americans with Disabilities Act, as applicable, (P.L. 101 336, 42
U.S.C. 12101 12213) or Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Section 794) shall also apply to any
such program or Project.
(g) FAIR HOUSING. The Recipient shall comply with Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et
seq.), generally known as the Fair Housing Act, and with HUD regulations found at 24 CFR Part 107, issued in
compliance with Federal Executive Order 11063, as amended by Federal Executive Order 12259. The recipient shall
also comply with Section 109, Title I of the Housing and Community Development Act of 1974, as amended.
(h) SECTION 3 COMPLIANCE. The Recipient shall comply with provisions for training, employment, and
contracting in accordance with 24 CFR part 135, Section 3 of the Housing and Urban Development Act of 1968 (12
U.S.C. 1701u). All section 3 covered contracts shall include the following clause (referred to as the section 3 clause):
A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and
Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u (section 3). The purpose of section 3 is to
ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted
projects covered by section 3, shall, to the greatest extent feasible, be directed to low-and very low-income
persons, particularly persons who are recipients of HUD assistance for housing.
B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135,which implement
section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are
under no contractual or other impediment that would prevent them from complying with the part 135
regulations.
C. The contractor agrees to send to each labor organization or representative of workers with which the
contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor
organization or workers' representative of the contractor's commitments under this section 3 clause, and will
post copies of the notice in conspicuous places at the work site where both employees and applicants for
training and employment positions can see the notice. The notice shall describe the section 3 preference,
shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training
positions, the qualifications for each; and the name and location of the person(s)taking applications for each
of the positions; and the anticipated date the work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with
regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision
of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the
regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the
contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24
CFR part 135.
E. The contractor will certify that any vacant employment positions, including training positions, that are filled
(1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to
whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to
circumvent the contractor's obligations under 24 CFR part 135.
F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this
contract for default, and debarment or suspension from future HUD assisted contracts.
G. With respect to work performed in connection with section 3 covered Indian housing assistance, section
7(b) of the Indian Self-Determination and Education Assistance Act(25 U.S.C. 450e) also applies to the work
to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference
and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of
contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises.
Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with
section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).
Document Prepared by:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised October 2016
Contract Number 13-NDRI-011
Page 5 of 5
(i) NONCOMPLIANCE WITH THE CIVIL RIGHTS LAWS. In the event of the Recipients noncompliance with the
nondiscrimination clauses of this Contract or with any of the aforesaid rules, regulations, or requests, this Contract may
be canceled, terminated, or suspended either wholly or in part. In addition, the State of Iowa may take further action,
imposing other sanctions and invoking additional remedies as provided by the Iowa Civil Rights Act of 1965 (Chapter
216, Code of Iowa) or as otherwise provided by law.
Q) INCLUSION IN SUBCONTRACTS. The Recipient will include the provisions of the preceding paragraphs of
Section 14 in every subcontract unless exempt by the State of Iowa, and said provisions will be binding on each
subcontractor. The Recipient will take such action with respect to any subcontract as the State of Iowa may direct as a
means of enforcing such provisions, including sanctions for noncompliance. In the event the Recipient becomes
involved in or is threatened by litigation with a subcontractor or vendor as a result of such direction by the State of
Iowa, the Recipient may request the State of Iowa to enter into such litigation to protect the interests of the State of
Iowa.
15.0 POLITICAL ACTIVITY. No portion of program funds shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office. Neither the program nor the funds provided therefore, nor the personnel
employed in the administration of this Contract, shall be in any way or to any extent engaged in the conduct of political activities
in contravention of The Hatch Act(5 U.S.C. 15).
16.0 LIMIT ON RECOVERY OF CAPITAL COSTS. The Recipient will not attempt to recover any capital costs of public
improvements assisted in whole or part under this Contract by assessing any amount against properties owned and occupied by
persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such
public improvements, unless(i)funds received under this Contract are used to pay the proportion of such fee or assessment
that relates to the capital costs of such public improvements that are financed from revenue sources other than under Title I of
the Housing and Community Development Act of 1974, as amended, or(ii)for purposes of assessing any amount against
properties owned and occupied by persons of low and moderate income who are not persons of very low income, the Recipient
has certified to the Authority that it lacks sufficient funds received under Title I of the Housing and Community Development Act
of 1974, as amended, to comply with the requirements of clause (i) above.
17.0 FEDERAL GOVERNMENT RIGHTS. If all or a portion of the funding used to pay for the Deliverables is being provided
through a grant from the Federal Government, Contractor acknowledges and agrees that pursuant to applicable federal laws,
regulations, circulars and bulletins,the awarding agency of the Federal Government reserves certain rights including, without
limitation a royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to
use,for Federal Government purposes, the Deliverables developed under this Contract and the copyright in and to such
Deliverables.
18.0 IOWA ECONOMIC DEVELOPMENT AUTHORITY FRAUD AND WASTE POLICY. The Authority has zero tolerance
for the commission or concealment of acts of fraud, waste, or abuse. Allegations of such acts will be investigated and pursued to
their logical conclusion, including legal action where warranted.
Document Prepared by:Joe Bohlke CDBG NDR Infrastructure Contract Format
Revised October 2016
RESOLUTION NO. 176-15
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE UPPER BEE BRANCH
CREEK— CHANNEL, STREETS, & UTILITIES PROJECT
Whereas, sealed proposals have been submitted by contractors for the Upper
Bee Branch Creek — Channel, Streets, & Utilities Project (the Project) pursuant to
Resolution No. 108-15 and Notice to Bidders published in a newspaper published in the
City of Dubuque, Iowa on the 10th day of April, 2015; and
Whereas, said sealed proposals were opened and read on the 7th day of May,
2015 and it has been determined that Portzen Construction, Inc. of Dubuque, Iowa, with
a bid in the amount of $27,819,266.00, is the lowest responsive, responsible bidder for
the Project.
Whereas, awarding of the contract will be contingent upon Economic
Development Administration bid award concurrence and Iowa Department of Natural
Resources State Revolving Fund bid.award approval for the Upper Bee Branch Creek —
Channel, Streets & Utilities Project.
•
Whereas, the Bee Branch Watershed Flood Mitigation Project Plan schedule
milestones shall be amended to reflect the dates below.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Portzen
Construction, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
That the Bee Branch Watershed Flood Mitigation Project Plan schedule
milestones are hereby amended as follows:
Project Plan
Construction
Improvements Schedule
Flood Mitigation Gate Replacement 2015
Bee Branch Creek Railroad Sanitary Sewer Crossing , 2015
Lower Bee Branch Basin Overlook 2015 _
Lower Bee Branch 15th Street Overlook 2015 u�
Upper Bee Branch - Channel, Streets, Utilities 2015-2016
Upper Bee Branch - Structures 2015-2016
Bee Branch Creek Railroad Culverts 2019
Upper Bee Branch Site Improvements (Heritage 2016
Trail, Amphitheater, Embankment Slides)
Upper Bee Branch Improvements north of 24`h Street 2016
at Comiskey Park
Bee Branch Trail Connect between 16th and Garfield 2016
22nd St Parking Lot 2016
North End Storm Sewer 2017
22nd Street Storm Sewer 2017
Flood Mitigation Maintenance Facility 2015-2017
17th Street Storm Sewer 2019-2021
Water Plant Flood Protection 2022-2023
Pervious Pavement Systems (Green Alleys) 2023-2040*
Passed, approved and adopted this 18th day of May, 2015.
Lynn/V. Sutton, Mayor Pro Tern
Attest:
AO, /l 1
Kevin 4. lirnstahl, GMC tifY Clerk
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 8C TOTAL
Engineering/Stormwater Business Type Bee Branch Creek Restoration Project (Phase 4 DEPARTMENT: 55 PROJECT
and Phase 7 of the Bee Branch Watershed Flood FD/CIP NO: 720-1654 COST
Mitigation Project) 340-1654 S 87,875,039
EXP PRIOR I ESTIMATED BEYOND
TO FY 16 FY 16 PROJECT BUDGET 2016-17 2017-18 2018-19 2019-20 2020-21 2021
A. EXPENDITURE ITEMS
S 327,480 $ 4,373,529 Design &Engineering $ 500,000
S 1,859,899 $ 3.939,820 Land and R.O.W.
S 1,251,015 $ 32,271,607 Construction $ 15,550,000 $ 17,748,700
$ 3,955,811 $ 3,522,323 Other
$ 2,389,630 S 185,225 Consultant Services _ -
$ 9,783,835 $ 44,292,504 TOTAL $ 15,550,000 $ - $ - $ 18,248,700 $ - $
B. PROJECT FINANCING
$ 2.076,088 $ 18,632,800 State Revolving Loan Fund $ 5,000,000 $ 18,248,700
$ 5,908,200 SRF Forgivable Loan $ 5,908,200
$ 2,287,138 Federal/State Grants $ 2,100,000
S 7,707,747 $ 17,464,366 State Flood Mitigation $ 2,541,800
$ 9,783,835 $ 44,292,504 TOTAL $ 15,550,000 $ - $ - $ 18,248,700 $ - $
PROJECT DESCRIPTION
The project involves constructing a stormwater management facility from the 16th Street Detention Basin to the intersection of 24th and Washington Street.The Lower
Bee Branch Creek Restoration, the reach from the 16th Street Detention Basin through the former packing plant property to the railroad tracks just south of Garfield
Avenue. is also considered Phase 4 of the Bee Branch Watershed Flood Mitigation Project. It includes the replacement of the buried underground storm sewer with a
2,500-foot long creek and flood plain area. In addition to"day-lighting" and restoring the Bee Branch creek, this phase includes the dredging of the 16th Street Detention
Basin, relocation of utilities, and reworking the street system through the area to accommodate the new flood mitigation facility and the redevelopment of adjacent private
property. It also involves the construction of two bridges, maintenance access to the creek, hike/bike trail, safety and security measures, vegetation, recreational
components and overlook areas for better monitoring of the creek.The Upper Bee Branch Creek Restoration, the reach from where the Lower Bee Branch Creek
Restoration terminates just south of Garfield Avenue north to 24th Street is also considered Phase 7 of the Bee Branch Watershed Flood Mitigation Project. It includes the
removal of a buried storm sewer and replacing it with a 2,300-foot long creek and flood plain area. It includes the construction of vehicular bridges, multi-use maintenance
access bike/hike trails, utility relocation, landscaping, overlooks(for better monitoring of the creek), safety and security measures, parking, and education and recreational
components. It also includes the installation of six(6),eight-foot(8')diameter culverts under the railroad tracks between the Lower Bee Branch and Garfield Avenue. The
improvements will be constructed under multiple contracts. The Lower Bee Branch Creek Restoration has been functional since 2011.The Upper Bee Branch Grading,
Utilities, &Streets contract and the Upper Bee Branch Structures contract were awarded in the spring of 2015. The and the Upper Bee Branch Hike/Bike Trail will be
awarded later in 2015 in time for early 2016 construction. The Upper Bee Branch Railroad Crossing construction is budgeted for FY2020. Additional smaller contracts will
be let in 2015 and 2016 as needed to complete other elements of the project, improvements such as the Lower Bee Branch Overlook at the 16th Street Detention Basin
and the shorter hike/bike trail connection between Garfield Avenue and 16th Street.The Bee Branch Creek flood mitigation facility is scheduled to be functional by the end
of 2016 and fully complete by the end of 2017. The project requires the total or partial acquisition of more than 100 properties. The City has acquired 111 properties to
213
'DEPARTMENT: 'STATE PROGRAM: PROJECT TITLE: !DEPARTMENT:
PROGRAM: 8C . TOTAL
Engineering/Stormwater Business Type 22nd Street Storm Sewer Improvements(Phase 8 55 PROJECT
of Bee Branch Watershed Flood Mitigation FD/CIP NO: 720- COST
Project) S 3,900,000
EXP PRIOR ESTIMATED BEYOND
TO FY 16 FY 16 PROJECT BUDGET 2016-17 2017-18 2018-19 2019-20 2020-21 2021
A. EXPENDITURE ITEMS
Design&Engineering $ 300,000
Construction $ 3,600,000
$ - $ - TOTAL $ - $ 3,900,000 $ - $ - $ - $
B. PROJECT FINANCING
State Flood Mitigation $ 3,900,000
$ - $ - TOTAL $ - $ 3,900,000 $ - $ - $ - $
PROJECT DESCRIPTION
This project provides for the construction of a large diameter storm sewer along 22nd Street from Elm Street to the west across Central Avenue. Due to the size of the
storm sewer to be installed, the project requires the complete reconstruction of the street, traffic control, and public utilities along the entire stretch.
JUSTIFICATION
Stormwater can form what resembles a river running down 22nd Street from Central Avenue to Elm Street. A hydraulic capacity analysis of the Kaufmann Avenue (22nd
Street)storm sewer revealed that the existing storm sewer is insufficient to convey more than a 2-year rain event. Construction of the Bee Branch Creek Restoration
Project just downstream will alleviate this condition somewhat. But in order to alleviate the flooding conditions, it is necessary to increase the size of the storm sewer
between Central Avenue and Elm Street.
RELATIONSHIP TO OTHER PROJECTS
This project is Phase 8 of the Bee Branch Watershed Flood Mitigation Project. The project implements the Comprehensive Plan's Infrastructure Goal Three: To provide,
maintain, and improve a safe and functional storm sewer system, objective 3.1)Support maintaining the integrity of the storm sewer system and Environmental Quality
Goal Five:To assure appropriate control, collection, disposal, and per capita reduction of stormwater,wastewater, solid wastes, and household hazardous wastes,
objective 5.4) Promote a sanitary environment through the implementation of best management practices in the collection and disposal of stormwater and wastewater.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Clean Water.
219
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: 'PROGRAM: 8C TOTAL
'Engineering/Stormwater Business Type 17th Street Storm Sewer Improvements(Phase DEPARTMENT: 55 PROJECT
12 of Bee Branch Watershed Flood Mitigation FD/CIP NO: 720- COST
Project) _ _ $ 6,280,000
EXP PRIOR ESTIMATED BEYOND
TO FY 16 FY 16 PROJECT BUDGET 2016-17 2017-18 2018-19 2019-20 2020-21 2021
A. EXPENDITURE ITEMS
Design&Engineering $ 505,000 $ 175,000 $ 150,000
Construction $ 3,000,000 $ 2,600,000 $ 2,251,000
- $ - TOTAL $ - $ - $ - $ 3,505,000 $ 2,775,000 S 2,401,000
B. PROJECT FINANCING
State Flood Mitigation $ 3,505,000 $ 2,775,000 $ 2,401,000
$ - $ - TOTAL $ - $ - $ - $ 3,505,000 $ 2,775,000 $ 2,401,000
PROJECT DESCRIPTION
This project provides for the construction of a large diameter storm sewer along 17th Street from the Lower Bee Branch Creek to W. Locust Street. Due to the size of the
storm sewer to be installed, the project requires the complete reconstruction of the street, traffic control, and public utilities along the entire stretch.
JUSTIFICATION
The Drainage Basin Master Plan identified multiple locations between W.Locust Street and the Bee Branch Creek Restoration where the existing storm sewer capacity is
not adequate to carry even the 10-year rainstorm. A problem area was identified at the base of Locust Street and 17th Street where the grade flattens along the street
causing flooding in the area. In addition, stormwater will flow rapidly down 17th Street much like a running river.The expansion of the capacity of storm sewer inlets and
pipes would significantly reduce flooding of streets and adjacent properties within the Locust Street Drainage Subarea.
RELATIONSHIP TO OTHER PROJECTS
This project is Phase 12 of the Bee Branch Watershed Flood Mitigation Project. The project implements the Comprehensive Plan's Infrastructure Goal Three: To
provide, maintain, and improve a safe and functional storm sewer system, objective 3.1)Support maintaining the integrity of the storm sewer system and Environmental
Quality Goal Five:To assure appropriate control, collection, disposal, and per capita reduction of stormwater, wastewater, solid wastes, and household hazardous
wastes, objective 5.4) Promote a sanitary environment through the implementation of best management practices in the collection and disposal of stormwater and
wastewater.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Clean Water.
227
a
THE CITY OF 1 .4r • 0,.• - r• _ r St r
DUB DA IS : • • ��,�s. y: i , '••SEs,
LaogK..a JGRarria Nieama,o.v SYSTEM -'J r. •* -e `. '', N • C + ��
4.
Masterpiece on the Mississippi p y 1. �r ,• c '• •k+Y" r, - O.-5'( - �o ,i, •R P-N " /.
oe.+� �` a.. j GPS
17th Street/W.Locust Storm �- r - _, / ,
�► r- 2flT� uz VA 1.
CIP# 7202550 �.�. _ . •
- _ 5� :�� , 1
' 1y• �` s � � y' lil '
ra , . I
.1c.�. • ' 1 - yid- \ ��-
-''�. _ •I
4,-- ..'I .sWipr,-.;,.•-.1.....-. --'• ,0•', ., . liiif ., ...
40 -- \
....-4 :.•/4.- .. i.;--le. 40., ,. . -.it.. C".'-,..--)t;,...."'";1 4%-. ' . \
I I 2 ST e.r s .. ' •• r r• sem±. .i.,-- /� y • v, # ,C
" ° ,I •
r—•_•1 .., •, . yam, - `•, a .40• > V,P",_ • 0 4 E .+ !. :
•r _ v .� `
�!`r ` ,'� .— `�:•.DCRGAN. +Y''r 'mo ..----
` ....#
� ' � : HST • +�► r'
-3!C
• Sirili'' f.' - j, It . ''.big-pir.. .,--••. 4i, '-
CI,- .• t..•''ye il,S .444!" •!..?.
•• a . 0 c
r.t
• i•....• i" ,100,
. . ..rvIsly, , . ....... • -
7.r � T • .$.• -'
•
r 4: s� t
"''a g ‘.
ri
....v. 1.-. s. \
1 1 Ai... , ST .1
----• 17th Street Storm Sewer Improvements .x
•
•' -.- a ,.ter ,� >
LOCATIONMAP Expanded Limits due to HUD Grant T ..0.--,
`, • : 4 1 --'■�
DISCLAIMER:Th s I nformatIons compiled . . .
— , —�•.3."..w_ -•
• ' -s i :..'
using the Dubuque AreaGeographic phInformation System
DAGIs) whichndutl data created by both me City of •� ..
! eL.luabe CtFX§ rty of DubuOUE'ftisses-sor•-
-Dubuque and DubuqueCounty. It is understood that,while City of Dubuque _ -. - -----
the
,3n _
the City of Dubuque and parts pat ng agencies utilized the
os[current and accurate information available.DAGIS and Engineering Department PROJECT LOCATION N
yr
It's suppliers do not warrant the accuracy or currency of the 50 West 13th Street
information or data contained herein.The City and participating
agencies shall not be held liable for any direct,Indirect,incidental, Dubuque,Iowa 52001
consequential,punitive,or special damages,whether foreseeable or W 1_ E
unforeseeable,arising out of the authorized lir unauthorized use of Phone:(563)589-4270se 0 250 500 1,000 this data or the inab lits to uthis d.a or out of any breach of Fax:(563)589-4205
warranty whatsoever.
Feet s
NAl
THE crrrOe r..z.<..r P HE Ep14y O
DUB
'►� , DAGIS . T _
iJUB E f �� �S��S 5 -� •
�,�'r�¢ R-ST T ,Jul,.
Masterpiece on the Mississippi euqu[art[n pcanrxu MCA MON Sx51Fn
pp `5'C/,� 5� .Gs Vd� �I, •`'� �;�Q S0 F�{�S S
•
•
o
T
.ST- 0,, c5, �
r •22nd St./Kaufmann Ave Storm •
. m � _ ;� i -�
• • •
WI
TC � p- r1SY � {Sewer Improvements dr' , . 't . • "ANES •
G y $T-
d
a
51 • F , `r ��S 1SA� -
Gp ¢
CIP# 720- T te
c- � 5t r " T
� � • CkCDIAGONAL Sa�41. #-6 5"" 7•44,111\ '.: n . np
L ,� � �� :
0. � '
...%. t.P .:.• 73 -*t.... vo ..i.c. ... , 4110001. •
\ 1 lirial}b'
_ .•1 it QLD r ` p`� 44 eL°° 1
1 -.`�f
x
1110001., c�.ins `f - i `S.*,' .
€ARS ' �'
.— r` l �
•
gD
•▪ '* t� c,
0 23 �. •• 4.zY
+ .� 4..
�• 1
.. sna'
j � • y r..
. : •- ',.. , C '`I . .
g 5•—• 1 ♦ MGNlCREST ST. �ba
ti ••
`..r r_. -_a ��7 •NAPJ�ST C.C. •
f' '�•r����~ - OAS
�[n N
—. COTTAGE PL . - • rC‘ - P
• ' rT`� Astir
LOWELL ST w k ��2a%
'� ----• 22nd Street Storm Sewer improvements - t , _ - 1 -CIA 5
s
�$ ----• Expanded Limits due to HUD Grant
LOCATION MAP -t t wLOCUST •
-�'=t ,r; �` 'sT.
:. ; ^Srp 5 .L[r 7:y^ r fit, • p,51 • iT�ST"^ 7 •
DISCLAIMER:This information was compiled ���5 _• W '`[�. L= � �`` r ��CR(.,� 1 E• " .^....
6'(h ST_ -+
sing the Dubuque Area Geographic Information System g �1-.. '� Q .'1 lF �Q (Q i f., N
(DAGIS),which includes data created by both the City of - Q 1 ' � 1 DD�IIU,)L::I+E`V cunt}!,SSdSy ., .iJ 11 rr s_ I
It City of Dubuque — l� 4•
the City of Dubuque and participating agencies utilized the
it'ost current and accurate Information available,DAGIS and Engineering Department I 1
s suppliers do not warrant the accuracy or currency of the 50 West 13th Street PROJECT LOCATION n
information data contained Herein.The City and participating
agencies shall not be vela ranee for any direct,indirect,incidental, DubuqueIowa 52001
consequential,punitive,or special damages,whether foreseeable or : I,�I E
unforeseeable,arising out of the authorized or unauthorized use of Phone:(563)589-4270
this data or the Inability to use this data or out of any breach of 0 375 750 1.500
warranty whatsoever. Fax:(563)589-4205
Fee: c