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American Planning Association's Iowa Chapter Best Practice Award_Architectural Guidelines Copyright 2014 City of Dubuque Presentation(s) # 2. ITEM TITLE: American Planning Association's Iowa Chapter Best Practice Award for Architectural Guidelines SUMMARY: Planning Services Manager Laura Carstens to present the American Planning Association's Iowa Chapter(APA-IA) Best Practice Award to the City of Dubuque for its Architectural Guidelines. SUGGESTED DISPOSITION: ATTACHMENTS: Description Type APA Award Certificate Supporting Documentation 2016 APA Iowa Chapter Awards Application Supporting Documentation Certificate of Award The American Planning Association Iowa Chapter hereby awards City of Dubuque Best Practice Architectural Guidelines 10/20/2016 Benjamin Champ, AICP Date I p APA Iowa Chapter President D a 2016 APA-Iowa Chapter Awards American Planning Association Iowa Chapter Making Great Communities Happen APPLICATION FORM i Nominations for the APA— Iowa Chapter Planning Awards must be received at the submission e-mail address listed on page 2 by Monday, August 22, 2016 at 11:59 p.m. Any entries received after that date will not be considered for an award. I nominate_ City of Dubuque Architectural Guidelines for a 2016 APA-IA Planning Award. This submission is to be entered in the category of: Best Practice Section A - Attachments The attachments outlined in the "Eligibility and Information"section of the 2016 Awards Rules and Awards Categories document are mandatory. Submissions lacking these attachments will not be considered. Applications must be submitted in a .pdf format, and must be submitted as one document. Section B - Submission Coordinator Please provide the name of an individual to act as your submission coordinator. The submission coordinator will work with APA-Iowa's Awards Coordinator to obtain additional information and materials from winning entries in preparation for the annual awards presentation ceremony. Name: Laura Carstens Organization: City of Dubuque Title: Planning Services Manager Street Address: 50 W. 131b Street City: Dubuque State/Zip: Iowa 52001 Phone: Office: 563-589-4210 E-mail: Icarsten(a)cityofd ubugue.org 14 2016 APA-Iowa Chapter Awards Section C - Notification Please provide the names of up to two individuals, other than the nominator, to be notified in the event this submission is selected to receive an award. If this submission is for an individual, that person must be listed below as one of the two contacts. Name: Randy Gehl Affiliation: Public Information Officer. City of Dubuque Street Address: 50 W. 13-1 Street City: Dubuque State/Zip: Iowa 52001 Phone: Office: 563-589-4151 E-mail: publicinfo(a)citvofdubugue.org Name: Christy Monk Affiliation: Chairperson. City of Dubuque Historic Preservation Commission Street Address: 50 W. 13-' Street City: Dubuque State/Zip: Iowa 52001 Phone: Office: 563-583-4900 E-mail: christymonkogmail.com Section D — Nominator Please see the rules regarding eligibility to determine who may serve as a nominator. (This person could be the same person as the submission coordinator.) Nominator: Laura Carstens Affiliation: City of Dubuque Street Address: 50 W. 13'—"Street City: Dubuque State/Zip: Iowa 52001 Phone: Office: 563-589-4210 E-mail: Ica rsten(&citvofd ubug ue.oM 15 2016 APA-Iowa Chapter Awards Section E - Press Notification Please provide the contact information for any media outlets (newspapers, television stations, etc.) you would like to be contacted if this project receives an award: I Name: See enclosed media contact list Street Address: City: State/Zip: Phone: I E-mail: Name: Street Address: City: State/Zip: Phone: E-mail: Section F - Award/Certificate Information Should this submission be selected, the following information will be included on the award or certificate (space is limited): Name of Entities Receiving Award: City of Dubuque Name of Project/Plan (If Applicable): Architectural Guidelines Number of Awards Requested (if more than two): one Names/Organizations to be Engraved on Award(s): City of Dubuque APA-Iowa will provide up to two awards per award winner. More awards can be provided, at the winner's cost. I certify that the parties credited did the submitted work and meet all eligibility requirements. I understand that any entry that fails to meet submission requirements may be disqualified. Signer must be authorized to represent those credited. Signature of Nominator: *, Name of Nominator: Laura Carstens Date: August 22, 2016 16 City of Dubuque's Architectural Guidelines Best Practice This award nomination is for the City of Dubuque's 2014 Architectural Guidelines manual available on-line at htto:/rWww.citvofdubugue.org/Architectural-Guidelines. SUMMARY: As Iowa's oldest city, Dubuque is known for its historic architecture that makes up much of the downtown and surrounding neighborhoods. The Planning Services Department provides staff support to the Historic Preservation Commission, the community's steward of these resources. In 2012, the Commission set out to replace design guidelines in different formats for different areas -- historic districts and Downtown — with an updated, consolidated manual for use community-wide. A consultant was retained to work with a Steering Committee of community stakeholders and a Technical Committee of City staff and Commission members to develop a draft manual for public input and City Council adoption. The result was a comprehensive review, update and consolidation of existing guidelines and integration of new guidelines for accessibility and sustainability into a high-quality, user-friendly, on-line manual. Adopted in 2014, the Architectural Guidelines assist property owners in making historically appropriately improvements to historic building exteriors. The manual is a resource on best approaches for repair, maintenance and rehabilitation; historic building styles; and financial incentives. The visual direction of green, yellow, and red "stoplight" indicators help direct an appropriate improvement strategy through preferred and acceptable approaches. This in tum facilitates planning, review and approval. CRITERIA: Originality and innovation. The Architectural Guidelines are written to be understood and applied by a layperson planning preservation, rehabilitation, and restoration projects. The manual begins with an emphasis on planning. Planning A Preservation Project walks the user through the steps of determining historic significance, assessing integrity, identifying accepted treatments, and then developing an improvement strategy. Chapter 1 - Rehabilitation Guidelines for Historic Properties, is organized based on the most frequent inquiries, prevalent design cases, and customer service needs experienced by the City's Planning staff. Chapter 5 - Design Guidelines for Sustainability describes general guidelines and principles of sustainability, and then leads the user through a planning process to understand the inherent energy efficiency of historic buildings, identify energy conservation opportunities, and evaluate energy generating technologies (solar collectors, wind power, green roofs). Liberal use of illustrations aids the layperson in understanding this chapter. The Architectural Guidelines are supplemented by a variety of common and unique resources: an Appendix with Benefits of Historic Preservation, Urban Design and Basic Principles for Sustainability for Historic Properties, The Secretary of the Interior's Standards, Preservation Briefs and Tech Notes, Financial Incentive Toolbox, Dubuque's Architectural Styles, and Glossary of Terms. Implementation and Transferability. These Architectural Guidelines provide guidance to City staff, residents, neighborhood associations, and the Historic Preservation Commission for public and private improvements in City of Dubuque's Architectural Guidelines historic districts. These guidelines serve as a valuable tool for Dubuque's historic districts, which are predominantly residential. The Architectural Guidelines also have greater focus on development opportunities in the Downtown that are not typical in the built-out historic districts, i.e. new construction, transitional building types, and varying character areas. The Architectural Guidelines have proven valuable in directing investment and appropriate development within both historic commercial and residential areas. They are made even more relevant with the incorporation of modem accessibility and sustainability practices. The Architectural Guidelines are very transferable. They address exterior architectural design as well as streetscape and landscape design in historic districts based on the Secretary of the Interior Standards for the Treatment of Historic Properties. The Architectural Guidelines manual includes excellent visual examples which illustrate appropriate and inappropriate treatment approaches for building and site features. The manual also includes detailed text which clearly communicates appropriate and inappropriate treatment approaches for building and site features. Additional graphics (illustrations, sketches, graphs, tables, flow charts) are used to better illustrate issues and approaches within the document. Participation. City planners developed the scope of services and managed communication, community engagement, final adoption, and web posting. The project consultant,Winter& Company, initially met with a Steering Committee of design professionals, developers, property owners, business owners, and representatives from historic areas and Dubuque Main Street. Once the direction of the project was established and key issues were identified, the consultant developed the draft manual with a Technical Committee consisting of City Planning staff and Historic Preservation Commissioners augmented with staff from key City departments: Housing & Community Development, Economic Development, Parking, Transit, Public Works, Leisure Services, Engineering, and Neighborhood Development. A list of committee members is in the manual. Property and business owners in the historic areas and Downtown were invited to provide input and attend an open house. The consultant facilitated committee meetings, public open house, and City Council work session with support from City planners. Committee members included those familiar with preservation, rehabilitation, and design review, and those not as familiar. This range of participants, plus the general public, helped City planners engage people with a variety of experience and perspectives. The resulting Architectural Guidelines reflect consensus of the best format for a comprehensive, user friendly resource. Effectiveness and results. Dubuque's Architectural Guidelines are a resource to assist with preserving and enhancing the historic characteristics of a building, in tum fostering neighborhood stability and community vitality. While our goal was one consolidated manual for historic areas, the Guidelines can be used citywide. The Guidelines seek to balance objectivity with flexibility, to manage change so the traditional character of the community is respected while accommodating compatible improvements. They reflect the City's goals to promote economic development, the community's sense of place, and adaptive reuse of historic building stock. They help direct planning for an appropriate improvement strategy through preferred and acceptable approaches using an effective "stoplight"format. City of Dubuque's Architectural Guidelines Green Light: appropriate/preferred approach. Yellow Light: acceptable/alternative approach, however, needs further research and consultation with City Staff. K Red Light: inappropriate, may detract from architectural integrity or cause damage to a building or feature. J Existing Condition: A folk or Preferred Approach, when historic Acceptable Approach,when historic vemacularslyle house with the original documentation is available:A folk documentation Is not available: A porch removed. or vernacular style house with a folk or vernacular style house with a replacement porch designed similar simplified Interpretation of traditional to that seen historically. porch design. Where do the Architectural Guidelines apply? In Historic Districts: exterior alterations visible from the public way that require a City permit. For Downtown and citywide: exterior alterations with public funding. Using the Architectural Guidelines, Planning staff assist with preservation planning and design approvals in 1-2 days. This streamlined process gets projects approved in less time and with more guidance. SIOUX CITY / DES MOINES / DUBUQUE DELAFIELD 18 August 2016 Laura Carstens City of Dubuque Planning Services Manager City Hall-50 W.13th Street Dubuque IA 52001 Dear Laura, The adoption of the Architectural Guidelines by the Historic Preservation Commission(HPC)and the City of Dubuque has made a significant impact in efforts related to properties within the downtown and historic districts. The guidelines serve as a basis for evaluating proposed alterations to applicable properties. The HPC uses the guidelines and the examples therein to evaluate alterations to an historic property and render design approvals. The consistent application of the guidelines allow City staff to review a proposed alteration and,if in keeping with the guide lines'recommended approach,render an approval. This has streamlined the process,allowing projects to move forward more quickly and with more guidance than in the past. If a project does come before the HPC,it is because the applicant is requesting a design approach that differs from one suggested in the guidelines. This aids the commission members in evaluating the appropriateness of projects;the guidelines are useful as a reference as the HPC makes recommendations. Since City staff now has the ability to review design applications based on the defined and applicable architectural guidelines,this has allowed the commission to broaden their scope. The HPC has created a work plan with multiple initiatives,of which education of the public is a key component. The guidelines are referenced extensively and often serve as a baseline for design discussions during events spearheaded by the commission. An example of this is a recent historic tax credit workshop where it was suggested that the public utilize the Architectural Guidelines as a starting point when considering a renovation project. The guidelines have helped raise awareness of historic properties by residents,initially through the public input process and community member involvement in creation of the guideline document. Now,the guidelines are available to anyone and serve as a best-practice document;they have been used by homeowners outside the applicable areas as historic guiding principles. The Architectural Guidelines have been fully integrated into City and HPC processes and serve as an important tool to help Dubuque retain and rehabilitate our historic fabric. 1 Christina Monk Historic Preservation Commission Chairperson FEH DESIGN DUBUQUE, , IOWA 563 583 4900 P DUBUQUE, IowA 57001 D U B U Q U E MAIN STREET �o:9 MIIN STREET . DUBUQUE . IUwx • 5200 I-nTTn :ani:88.4400 San 1:88.064:.B a: • w w w.D U B U Q U E m a I U S T R E E T.DRU August 18, 2016 Awards Committee American Planning Association Iowa Chapter Dear APA Iowa B est Practices Award Evaluators, Dubuque Main Street(DMS), a downtown development corporation, salutes and endorses the nomination of the City of Dubuque for the Planting Tool Best Practice Award from APA Iowa. We encourage the nomination committee to give our City Planners and their Architectural Design Guidelines strong consideration. DMS, as the managing organization for the districts comprising Dubuque's most treasured architectural critical mass, cannot emphasize enough the importance and usability ofthese design guidelines.Not only do they help us preserve our architectural treasures,they provide a very practical tool for contractors, developers and advocates of reuse of our historic building inventory. The symbols used to indicate good, marginal and incorrect practices are creative, easy to follow and could easily be used in other communities. With substantial demand for appropriate rehabilitation and, at times,new construction, a guidebook such as this is invaluable. DM S staff uses this tool on a regular basis. The economic benefit of this strategies/procedural manual is significant. There is no question:the value of the City of Dubuque's Architectural Guidelines is beyond significant. It is one of the most successful reference tools DM S utilizes. Should anyone need further details of our endorsement of your recognition for the City of Dubuque, please call me at(563)588-4400. Sincerely, uanei L. Lossranco Executive Director City of Dubuque Architectural Guidelines dd • F'l' a +4a„ 1 q� l I � 10 111 1 1 - ti 11" 111 mom n, 31, 004 8011"t �-