Dubuque Industrial Center South Verena Court Entrance Road Acceptance Copyright 2014
City of Dubuque Consent Items # 8.
ITEM TITLE: Dubuque Industrial Center South Verena Court Entrance
Road Project Acceptance
SUMMARY: City Manager recommending acceptance of the public
improvement construction contract for the Dubuque
Industrial Center South, Verena Court Project, as
completed by Drew Cook& Sons Excavating Co., Inc.
RESOLUTION Accepting the Dubuque Industrial Center
South -Verena Court Project and authorizing the payment
to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Verena Court Project Acceptance-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center South — Verena Court Project
CIP 3602160
DATE: November 1, 2016
City Engineer Gus Psihoyos is recommending acceptance of the public improvement
construction contract for the Dubuque Industrial Center South, Verena Court Project, as
completed by Drew Cook & Sons Excavating, Co., Inc., in the final contract amount of
$204,500.24, which is a 5.6% increase from the original contract amount of
$193,735.50. The increase was due to additional stone required to maintain access for
the Roasting Solutions building project and for re-working sidewalk to meet ADA
grades.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
vA/L-A-k—
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF DUB '
D
U T E iN•liM�eriiicaCit�V
j.J{ � I � r
Masterpiece on the Mississippi !007. 2012.2011
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Dubuque Industrial Center South - Verena Court Project
CIP 3602160
DATE: October 31, 2016
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement construction
contract for the Dubuque Industrial Center South, Verena Court Project.
BACKGROUND
In Section 3.3(3) of the Development Agreement with Roasting Solutions (Developer), the
City committed to construct an entrance road at the City's cost. IIW, P.C. had been
contracted by the Developer to provide construction drawings for the construction of its new
facility in the South Siegert Farm area of the Dubuque Industrial Center Economic
Development District. As such, IIW, P.C. was in possession of many preparatory
documents that were used to facilitate the design of the entrance road required by the
Development Agreement. The City secured the services of IIW, P.C. to design the street
improvements for Verena Court to expedite the project to meet the developer's project
schedule.
This project provided for construction of a cul-de-sac to serve the Verena Street Coffee
development and future development in the Dubuque Industrial Center South off of Seippel
Road. The project included 9" PCC pavement, 5' wide sidewalk, curb and gutter and storm
sewer. The project also included a streetlight to illuminate the cul-de-sac.
DISCUSSION
The Dubuque Industrial Center South, Verena Court Project was completed by Drew Cook
& Sons Excavating, Co. Inc., of Dubuque, Iowa, in the final contract amount of $204,500.24
which is a 5.6 % increase from the original contract amount of $193,735.50. The increase
was due to additional stone required to maintain access for the Roasting Solutions building
project and for re-working sidewalk to meet ADA grades.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment of
the contract amount of $204,500.24 to Drew Cook & Sons Excavating, Co. Inc. for the
Dubuque Industrial Center South, Verena Court Project.
BUDGET IMPACT
The summary of project costs for Dubuque Industrial Center South, Verena Court Project is
as follows:
Award Final
Construction Contract $ 193,735.50 $ 204,500.24
Contingency 20,287.00 $0.00
Engineering Design, Administration & Inspection 22,000.00 26,585.03
Total Project Cost $ 236,022.50 $ 231.085.27
The funding for the Dubuque Industrial Center South, Verena Court Project will be as
follows:
CIP No. Fund Description_ Fund Amount
3602160 Design South Siegert Farm $ 231,085.27
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the improvements
and to authorize the payment of the contract amount of$204,500.24 to Drew Cook & Sons
Excavating, Co. Inc. for the Dubuque Industrial Center South, Verena Court Project.
Prepared By: Jon Dienst, P.E.
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Jill Connors, Economic Development Project Coordinator
2
RESOLUTION NO. 367-16
ACCEPTING THE DUBUQUE INDUSTRIAL CENTER SOUTH — VERENA COURT
PROJECT AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Dubuque Industrial Center
South, Verena Court Project (the Project) has been completed by the Contractor,
McDermott Excavating (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $204,500.24;
WHEREAS, the Contractor has previously been paid $194,275.23, leaving a
balance of $10,225.01; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $10,225.01 as provided in Iowa Code chapter 573, and to
pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 7th day of November, 016.
Roy D. dol, Mayor
Attest:
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE DUBUQUE
INDUSTRIAL CENTER SOUTH — VERENA COURT PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Dubuque Industrial Center South, Verena Court Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $231,085.27.
Dated this 1 day of Afkkf, 2016.
Filed in the office of the City Clerk on the
Gus Psihoyos, City Engineer
Kevi . Firnstahl, C C, City Clerk