Key West Drive Watermain Extension Project Acceptance Copyright 2014
City of Dubuque Consent Items # 9.
ITEM TITLE: Key West Drive Watermain Extension Project Acceptance
SUMMARY: City Manager recommending acceptance of the public
improvement construction contract for the Key West Drive
Water Main Extension Project, as completed by Top Grade
Excavating, Inc.
RESOLUTION Accepting the Key West Drive Water Main
Extension Project and authorizing the payment to the
contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Key West Drive Water Main EAension Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Acceptance Resolution Resolutions
THE CM OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Key West Drive Water Main Extension Project
CI P 7402594 — Southwest Arterial
CI P 3002614 —Asbury Road West City Asbury
CIP 3002482 —Asbury Road Grinding
Cl P 3002694 — Key West Drive Reconstruction
DATE: November 1, 2016
City Engineer Gus Psihoyos is recommending acceptance of the public improvement
construction contract for the Key West Drive Water Main Extension Project, as
completed by Top Grade Excavating, Inc., in the final contract amount of$689,730.15,
which is a 19.5% decrease from the original contract amount of $856,909.33. The
decrease was due to not needing to use a special waste disposal bid item in the amount
of $60,000 and reduced quantities on special backfill ($32,400 savings). Also, there
were several fitting that were not used that were originally estimated ($44,637 savings),
and various other bid items.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
4114-14�1
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007•2032•2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: November 7, 2016
SUBJECT: Key West Drive Water Main Extension Project
CIP 7402594 — Southwest Arterial
CIP 3002614 —Asbury Road West City Asbury
CIP 3002482 —Asbury Road Grinding
CIP 3002694 — Key West Drive Reconstruction
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the Key West Drive Water Main Extension Project.
BACKGROUND
The City coordinated with Dubuque County's reconstruction of Key West Drive to have
water main extended to Military Road from Maquoketa Drive. The County's scope of the
project was to reconstruct Key West Drive from Kremer Park Drive to US 151/61. The
City's portion of the project was the installation of watermain and associated private
services from Maquoketa Drive to Military Road. Additionally, the City resurfaced Key
West Drive from Maquoketa Drive to Kremer Park Drive, which is within the city limits.
The project coordination with the County presented an opportunity to partner with them;
as the road was under construction, a City water main could be constructed from
Maquoketa Drive to Military Road along the same corridor which will service both the
Twin Ridge Water System and the Southwest Arterial.
The City and Dubuque County approved a 28E agreement for the project on April 11,
2016.
DISCUSSION
The Key West Drive Water Main Extension Project was completed by Top Grade
Excavating, Inc., of Farley, Iowa, in the final contract amount of $689,730.15 which is a
19.5 % decrease from the original contract amount of $856,909.33. The decrease was
due to not needing to use a special waste disposal bid item in the amount of $60,000
and reduced quantities on special backfill ($32,400 savings). Also, there were several
fitting that were not used that were originally estimated ($44,637 savings), and various
other bid items.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $689,730.15 to Top Grade Excavating, Inc., for the Key West
Drive Water Main Extension Project.
BUDGET IMPACT
The summary of project costs for the Key West Drive Water Main Extension, is as
follows:
Award Final
Construction Contract $856,909.33 $689,730.15
Construction Engineering & Inspection (5%) 34,486.51 30,231.23
Total Project Cost $891.395.84 $719,961.38
The funding for the Key West Drive Water Main Extension Project will be as follows:
CIP No. Fund Description Fund Amount
3002614 Asbury Road West City Asbury $23,271.12
3002482 Asbury Road Grinding $44,730.15
7402594 FY 16 & FY 17 Southwest Arterial 613,582.85
3002694 Key West Dr. Reconstruct 38,377.27
Total Project Funding $719.961.38
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $689,730.15 to
Top Grade Excavating, Inc., for the Key West Drive Water Main Extension Project.
cc: Jenny Larson, Budget Director
John Klostermann, Public Works Director
Bob Green, Water Department Manager
Bob Schiesl, Assistant City Engineer
Jon Dienst, Civil Engineer II
Greg J. Doeden, Civil Engineer
RESOLUTION NO. 368-16
ACCEPTING THE KEY WEST DRIVE WATER MAIN EXTENSION PROJECT AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Key West Drive Water Main
Extension (the Project) has been completed by the Contractor, Top Grade Excavating,
Inc. (Contractor), the City Engineer has examined the work and recommends that the
Project be accepted; and
WHEREAS, the final contract amount for the Project is $689,730.15;
WHEREAS, the Contractor has previously been paid $655,243.64, leaving a
balance of $34,486.51; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $34,486.51 as provided in Iowa Code chapter 573, and to
pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 7th day of November,, 016.
Attest:
Kevin S. Firnstahl, CO____Pity Clerk
Roy D. %I, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE KEY WEST
DRIVE WATER MAIN EXTENSION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Key West Drive Water Main Extension Project, and that said
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $719,961.38.
Dated this day of Ove -4' , 2016.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the/V
day of
kr vin S. Firnstahl, CMC, City Clerk