Jule Operations and Training Center Project_InitiateCopyright 2014
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: Jule Operations and Training Center Project Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Jule Operations and Training Center
Project, and further recommends that a public hearing be
set for November 21, 2016.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for 11/21/16
ATTACHMENTS:
Description Type
Jule Operations and Training Center Project -MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolutions Resolutions
THE CITY OF
Dusk
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jule Operations and Training Center Project
CIPs 6002446 & 3602446
DATE: November 2, 2016
Dubuque
Sad
AH -America City
2007 • 2012 • 2013
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Jule Operations and Training Center Project, and further recommends that a public
hearing be set for November 21, 2016.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Steve Sampson Brown, Project Manager
Gus Psihoyos, City Engineer
THE CITY OF
T7'
E
Masterpiece on the Mississippi
TO:
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
SUBJECT: Jule Operations and Training Center Project
CIPs 6002446 & 3602446
DATE: November 2, 2016
INTRODUCTION
Dubuque
AII-AmericaCity
1 J.!
2007 • 2012 • 2013
The attached resolutions authorize the initiation of the public bidding procedure for the
Jule Operations and Training Center Project.
BACKGROUND
The Jule Operations and Training Center (JOTC) is the third component of the
Intermodal Campus funded by a Federal Transit Administration State of Good Repair
Grant, which was received in October 2011. The first and second components are in
the Historic Millwork District and are now fully complete. The Intermodal Terminal
serves as the downtown transfer location and connection to Burlington Trailways and
Lamers in Dubuque and the three-level parking facility with 92 spaces dedicated for
commuters and daily users to park and ride the bus are now open to the public.
The JOTC will serve as the new operations hub for the Jule, replacing its current aging
facility and reusing an existing city -owned supeund/brownfieId site at the former public
works garage site which is located on Kerper Blvd. A feasibility study and cost estimate
for the center was initially completed by IIW Engineers and Surveyors and Conlon
Construction in July 2014. In February 2016, the City signed an agreement with Kueny
Architects, LLC of Pleasant Prairie, Wisconsin to provide design and construction
administration services for the JOTC.
The new JOTC will replace the existing facility which has inadequate and unsafe bus
access, structural deficiencies; is functionally obsolete and has inefficient heating and
cooling systems; inadequate storage space for the Jule's existing bus fleet of 32
vehicles and future expansion; and doors that are not of a sufficient height for entry and
exit for all vehicle types.
DISCUSSION
The JOTC will be replacing the 100 year old existing facility and will be located at 925
Kerper Blvd, Dubuque, IA. The new JOTC building will include office space for the
operations supervisor, operations assistant, and an open office area for dispatchers.
Additional office area spaces in the JOTC will include a small employee break area,
restrooms, a large conference/training room as well as an IT room for building
technology and a small space for future expansion. The JOTC design also provides for
a small public lobby space. The indoor storage area includes spaces for parts storage
that are used in ongoing maintenance of the bus fleet. The traffic flow areas have been
designed to allow for improved vehicle flow and the garage space can accommodate
the Jule's entire fleet with additional space for future fleet expansion. Driver input was
used to develop the parking/bus pull -in and out configuration in the garage area to
reduce backing and the likelihood of accidents. All space will be in compliance with ADA
standards for transportation facilities. The outside project site includes CDL driver
training course, staff parking area and sustainable design elements for the handling of
site drainage.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Pre -Bid Construction Conference
Opening of Bid Proposals (Bid Letting)
Award Construction Contract
Project Final Completion Date
RECOMMENDATION
November 7, 2016
November 8, 2016
November 11, 2016
November 21, 2016
November 17, 2016
November 30, 2016
December 5, 2016
November 30, 2017
It is recommended that the City Council give preliminary approval to the construction
plans and specifications for the Jule Operations and Training Center Project, and to
establish the date of November 21, 2016 for the public hearing and hereby authorize the
City Clerk to advertise for bid proposals.
BUDGET IMPACT
The estimate of probable cost for the Jule Operations and Training Center Project is
summarized as follows:
PROJECT COSTS
ESTIMATE
Construction Hard Costs
Base Construction Work
$ 5,474,900
Misc Construction — Monitoring Well Modifications
$ 30,000
Information Technology
$ 130,000
Equipment
$90,000
Contingency — 5%
$ 286,245
Misc Costs — Utility Connection Fees-IDOT Payment
$195,227
Total - Bid Project Cost
$6,206,372
Optional Add Alternates:
Fund
1) Pressure Washer
+ $ 25,000
2) Furniture Package for Building
+ $ 150,000
3) Audio -Visual Equipment
+ $ 5,500
4) Overhead Doors -Option A
+ $ 45,000
5) Exterior Metal Wall Panels -Option A
+ $ 65,000
6) Concrete Parking Lot Paving
+ $ 210,000
7) Site Signage
+ $ 6,500
8) Bus Wash Unit
+ $ 100,000
9) Bike Path Alternate
+ $ 25,000
Project Soft Costs
Engr./Arch. Design Fees
$ 487,100
Construction Inspection and Testing
$55,000
Misc. Costs — Builders Risk Ins., Pemit Fees, ECIA, etc.
$ 63,675
Total - Project Soft Costs
$ 605,775
TOTAL PROJECT COST
$ 6,812,147
The project funding summary is as follows:
Fund Description
Fund
Amount
State of Good Repair Grant - FTA Funds 80/20
$1,295,094
Public Transit Grant
$1,169,823
DMATS STP Allocation
$2,805,827
Greater Downtown TIF GO Borrowing - Multicultural Family Center
$887,218
Greater Downtown TIF
$569,512
Greater Downtown TIF GO Borrowing - HMD Parking
$55,000
Alliant Energy Rebate
$35,000
Total Funding
$ 6,817,474
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
cc: Gus Psihoyos - City Engineer
Jenny Larson - Budget Director
Maurice Jones - Economic Development Director
Candace Eudaley-Loebach — Transit Manager
Alexis Steger - Senior Budget Analyst
F:\PROJECTS\Jule Operations and Training Center\City Council Documentation \1_Initiate\Jule Operations and Training Center
Project - Initiate Memo.docx
RESOLUTION NO. 380-16
JULE OPERATIONS AND TRAINING CENTER PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE
ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Jule
Operations and Training Center Project in the estimated amount $5,474,900 are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 21th day of November, 2016, at 6:00 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa,
at which time interested persons may appear and be heard for or against the proposed plans
and specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
The Jule Operations and Training Center Project is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in
the Master Builders of Iowa Plan Room, The Construction Update Network and posted on the
City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall be published
not less than thirteen but not more than forty-five days before the date for filing bids before
4:00 p.m. on the 30th day of November, 2016. Bids shall be opened and read by the City Clerk
at said time and will be submitted to the City Council for final action at 6:00 p.m. on the 5th day
of December, 2016, in the Historic Federal Building Council Chambers (second floor), 350
West 6th Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 7th day of November, 2016.
Kevin Firnstahl, C C' ity Clerk
oJ
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE JULE OPERATIONS AND
TRAINING CENTER PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract, and estimated cost for the Jule Operations and Training Center Project,
in accordance with the provisions of Chapter 26, Code of Iowa at 6:00 p.m. on
the 21 st day of November, 2016, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed
plans, specifications, form of contract, and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested person may appear and
file objections thereto.
The scope of the Project is as follows:
Jule Operations and Training Center CIP # 6002446 and 3602446
925 Kerper Boulevard
Dubuque, Iowa
The new Jule Operations and Training Center (JOTC) is to house its fleet
of 31 new diesel busses. The intent is to utilize the existing building
footprint of the old City Public Works Building located at 925 Kerper
Boulevard replacing exterior walls, re -roofing and remodeling the interior.
28,504 square foot of garage space — 11,388 square foot of
communication office space.
Any visual of hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of 2016.
Kevin S. Firnstahl, CMC, City Clerk
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Kevin Firnstahl New Bid Posting Jule Operations and Training Center For
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From:"Engineering" <listserv@civicplus.com>
To:<kfirnsta@cityofdubuque.org>
Date:11/08/2016 1:43 PM
Subject:New Bid Posting Jule Operations and Training Center For www.cityofdubuque.org
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Jule Operations and Training Center
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Jule Operations and Training Center
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed
before 4:00 p.m. on November 30, 2016, in the Office of the City Clerk, City Hall First
?
Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Place Sealed Proposals Will be Opened and Considered.
Sealed proposals will be opened and bids tabulated at 4:05 P.M. on November 30,
2016, at City Hall Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
?
consideration by the City Council (Council) on December 5, 2016. The City of Dubuque,
Iowa, reserves the right to reject any and all bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to
Proceed has been issued and shall be fully completed by November 30, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful
Bidder will enter into a contract for the work Bid upon and will furnish after the award of
contract a corporate surety Bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount of
the contract. The Bid security must be in the amount of ten percent (10%) of the amount of
the contract and must be in the form of a cashiers check or certified check drawn on a
?
statechartered or federally chartered bank, or a certified share draft drawn on a state chartered
?
or federally chartered credit union, or the Bidder may provide a Bid Bond with
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corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be viewed at the Engineering Department, City Hall
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will
?
also be available on the Citys website at www.cityofdubuque.org/bids.aspx.
?
Copies of the contract Documents may be obtained at TriState Blue Prints, 696 Central
?
Ave, Dubuque, IA. A $50.00 plan deposit is required.
Bidding Documents may be reviewed and paper copies may be obtained from the issuing
Office which is Kueny Architects LLC 10505 Corporate Drive Suite 100 Pleasant Prairie WI.
Overnight mailing of Bidding Documents will not be provided. A refundable fee of $50 is
required. Deposit will be refunded to all plan holders returning documents within 30 days of
the Bid opening.
Plan Holders are requested to designate whether they are a prime contractor,
subcontractor, or supplier if they want this information posted on the project Plan Holders
List.
Contract Documents may also be examined at:
Master Builders of Iowa mbiplanroomdsm@mbionline.com www.mbionline.com
??
McGraw Hill Construction http://construction.com/dodge/submitproject.asp
??
Omaha Builders Exchange plans@omahaplanroom.com
?
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent
lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption
certificate will be available for all material purchased in Iowa for incorporation into the
Project.
120.8 General Nature of Public Improvement Project
Jule Operations and Training Center CIP # 6002446 and 3602446
925 Kerper Boulevard
Dubuque, Iowa 52001
The new 41,450 square foot Jule Operations and Training Center is to house its fleet of 31
new diesel buses. The intent is to utilize the existing building footprint of the old City
Public Works Building located at 925 Kerper Boulevard replacing exterior walls, reroofing
?
and remodeling the interior.
28,504 square foot of garage space 11,388 square foot of communication office space.
?
Base Bid Estimated Total Cost = $$5,474,900
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Alternate #1 ADD for Pressure Washer = $25,000
?
Alternate #2 ADD for Furniture = $150,000
?
Alternate #3 ADD for AV equipment = $5,500
?
Alternate #4 ADD for Overhead doors option A = $45,000
?
Alternate #5 ADD for Metal wall panel type A = $65,000
?
Alternate #6 ADD for Concrete paving vs asphalt paving = $210,000
?
Alternate #7 ADD for Site signage = $6,500
?
Alternate #8 ADD for Bus wash unit = $100,000
?
Alternate #9 ADD for Bike path alternate 25,000
???
120.9 PreBid Construction Conference
?
Each prospective bidder is encouraged to attend the PreBid Construction Conference to
?
be held at 10:00 AM on November 17, 2016, at City of Dubuque Municipal Service 925
Kerper Court, in Dubuque, Iowa. Attendance by all prospective bidders is not mandatory
but highly recommended.
120.10 Title VI NonDiscrimination Clause
??
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d2000d4 and Title 49, Code of Federal Regulations, Department of
??
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin, sex, age, or disability in consideration for an
award.
On the following date, November 8, 2016 this Notice was posted at the following locations:
1. Master Builders of Iowa plan room service.
2. Master Builders of Iowa lead generating service.
3. The City of Dubuque Website.
==== END OF SECTION 00120 ====
… Read on
Status
Open
Bid Category
Engineering
Publication Date/Time
November 08, 2016, 12:00 AM
Closing Date/Time
November 30, 2016, 04:00 PM
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Kevin Firnstahl Modified Bid Posting Jule Operations and Training Center For
?
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From:"Engineering" <listserv@civicplus.com>
To:<kfirnsta@cityofdubuque.org>
Date:11/21/2016 12:03 PM
Subject:Modified Bid Posting Jule Operations and Training Center For www.cityofdubuque.org
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Addendum No. 1 Issued 11/18/2016
Jule Operations and Training Center
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Jule Operations and Training Center
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed
before 4:00 p.m. on November 30, 2016, in the Office of the City Clerk, City Hall First
?
Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Place Sealed Proposals Will be Opened and Considered.
Sealed proposals will be opened and bids tabulated at 4:05 P.M. on November 30,
2016, at City Hall Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
?
consideration by the City Council (Council) on December 5, 2016. The City of Dubuque,
Iowa, reserves the right to reject any and all bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to
Proceed has been issued and shall be fully completed by November 30, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful
Bidder will enter into a contract for the work Bid upon and will furnish after the award of
contract a corporate surety Bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount of
the contract. The Bid security must be in the amount of ten percent (10%) of the amount of
the contract and must be in the form of a cashiers check or certified check drawn on a
?
statechartered or federally chartered bank, or a certified share draft drawn on a state chartered
?
file:///C:/Users/kfirnsta/AppData/Local/Temp/XPgrpwise/5832E27DDBQ_DODBQ_PO...11/21/2016
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or federally chartered credit union, or the Bidder may provide a Bid Bond with
corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be viewed at the Engineering Department, City Hall
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will
?
also be available on the Citys website at www.cityofdubuque.org/bids.aspx.
?
Copies of the contract Documents may be obtained at TriState Blue Prints, 696 Central
?
Ave, Dubuque, IA. A $50.00 plan deposit is required.
Bidding Documents may be reviewed and paper copies may be obtained from the issuing
Office which is Kueny Architects LLC 10505 Corporate Drive Suite 100 Pleasant Prairie WI.
Overnight mailing of Bidding Documents will not be provided. A refundable fee of $50 is
required. Deposit will be refunded to all plan holders returning documents within 30 days of
the Bid opening.
Plan Holders are requested to designate whether they are a prime contractor,
subcontractor, or supplier if they want this information posted on the project Plan Holders
List.
Contract Documents may also be examined at:
Master Builders of Iowa mbiplanroomdsm@mbionline.com www.mbionline.com
??
McGraw Hill Construction http://construction.com/dodge/submitproject.asp
??
Omaha Builders Exchange plans@omahaplanroom.com
?
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent
lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption
certificate will be available for all material purchased in Iowa for incorporation into the
Project.
120.8 General Nature of Public Improvement Project
Jule Operations and Training Center CIP # 6002446 and 3602446
925 Kerper Boulevard
Dubuque, Iowa 52001
The new 41,450 square foot Jule Operations and Training Center is to house its fleet of 31
new diesel buses. The intent is to utilize the existing building footprint of the old City
Public Works Building located at 925 Kerper Boulevard replacing exterior walls, reroofing
?
and remodeling the interior.
28,504 square foot of garage space 11,388 square foot of communication office space.
?
file:///C:/Users/kfirnsta/AppData/Local/Temp/XPgrpwise/5832E27DDBQ_DODBQ_PO...11/21/2016
New bid postedPage of
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Base Bid Estimated Total Cost = $$5,474,900
Alternate #1 ADD for Pressure Washer = $25,000
?
Alternate #2 ADD for Furniture = $150,000
?
Alternate #3 ADD for AV equipment = $5,500
?
Alternate #4 ADD for Overhead doors option A = $45,000
?
Alternate #5 ADD for Metal wall panel type A = $65,000
?
Alternate #6 ADD for Concrete paving vs asphalt paving = $210,000
?
Alternate #7 ADD for Site signage = $6,500
?
Alternate #8 ADD for Bus wash unit = $100,000
?
Alternate #9 ADD for Bike path alternate 25,000
???
120.9 PreBid Construction Conference
?
Each prospective bidder is encouraged to attend the PreBid Construction Conference to
?
be held at 10:00 AM on November 17, 2016, at City of Dubuque Municipal Service 925
Kerper Court, in Dubuque, Iowa. Attendance by all prospective bidders is not mandatory
but highly recommended.
120.10 Title VI NonDiscrimination Clause
??
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d2000d4 and Title 49, Code of Federal Regulations, Department of
??
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin, sex, age, or disability in consideration for an
award.
On the following date, November 8, 2016 this Notice was posted at the following locations:
1. Master Builders of Iowa plan room service.
2. Master Builders of Iowa lead generating service.
3. The City of Dubuque Website.
==== END OF SECTION 00120 ====
… Read on
Status
Open
Bid Category
Engineering
Publication Date/Time
November 08, 2016, 12:00 AM
Closing Date/Time
November 30, 2016, 04:00 PM
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* * * * * * *
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