11 7 16 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on November 7, 2016
in the Historic Federal Building, 350 W. 6th Street.
rresent: Mayor BuoC�ouncil Members Conos Del T roJoL Resnick,
1, ios; City Managern Milligen, City Attorn Brumwell
Abslaf:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. American Water Works Association - Iowa 2016 Outstanding Service Award
American Water Works Association - Iowa Section Board of Directors Chairperson Roy
Hesemann to prsent AWWA-IA Outstan : in• Service Award to Water Plant Manager
Bob Green.,�� ,° /
2. American Planning Association's Iowa Chapter Best Practice Award for id
Architectural Guidelines
Planning Services Manager Laura Carstens to present the American Planning
Association's Iowa Chapter (APA -IA) Best Practice Award to the City of Dubuque for its
Architectural Guidelines.
PROCLAMATION(S)
1. Philanthropy Day (November 15, 2016) was accepted by
2. P. creatic Cancer Awarenes Day (November 17, 2016) was accepted by
t° *P,.,,�{
3. Hospice Month (November 2016) was accepted by /1-/AW. Oei,
4. H ,p •erand Home essness Awareness o (November 2016) as accepted by
1
CONSENT ITEMS
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1. Minutes and Reports Submitted
City Council Proceedings of 10/17, 10/24, 10/27; Civil Service Commission of 10/25;
Historic Preservation Commission of 10/20; Investment Oversight Advisory Commission
of 10/26; Library Board of Trustees Update #154 of 10/27; Long Range Planning
Advisory Commission of 10/19; Mechanical and Plumbing Board of 10/20; Park and
Recreation Advisory Commission of 9/29; Transit Advisory Board of 10/6; Proof of
Publication for City Council Proceedings of 10/3, 10/10, 10/17, 10/24; Proof of
Publication on Notice of Delinquent Utility Accounts of 10/21; Proof of Publication for
List of Claims and Summary of Revenues Month Ending 9/30/16
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
CenturyLink for property damage; CenturyLink for property damage; Thomas
Klinkhammer for vehicle damage; Saul Moreno for vehicle damage; Linda Stark for
property damage; John Stewart for vehicle damage; Joan Tully for vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: CenturyLink for
property damage; Thomas Klinkhammer for vehicle damage; Saul Moreno for vehicle
damage; Linda Stark for property damage; John Stewart for vehicle damage; Joan Tully
for vehicle damage
Suggested Disposition: Receive and File; Concur
4. Don Vogt Receives Outstanding Professional Achievement Award
City Manager transmitting information on the Iowa Society of Solid Waste Operations
(ISOSWO) presenting retired Public Works Director Don Vogt with the 2016
Outstanding Professional Achievement Award.
Suggested Disposition: Receive and File
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5. Southwest Arterial Brochure
City Manager transmitting the City of Dubuque public information brochure for the
Southwest Arterial / U.S. Highway 52.
Suggested Disposition: Receive and File
6. C.H.A.N.G.E. Brochure
City Manager transmitting a copy of the public information C.H.A.N.G.E brochure
(Comprehensive Housing Activities for Neighborhood Growth & Enrichment) from the
Housing and Community Development Department.
Suggested Disposition: Receive and File
7. Grant of Easement for Storm Sewer - Applewood IV Senior Housing
City Manager recommending Acceptance of the Grant of Storm Sewer Easement from
Dubuque Senior Housing IV, LLC through, over and across part of Lot 1 of Lange
Estate in the City of Dubuque.
RESOLUTION 366-16 Accepting a Grant of Easement for storm sewer through, over
and across part of Lot 1 of Lange Estate, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Dubuque Industrial Center South Verena Court Entrance Road Project
Acceptance
City Manager recommending acceptance of the public improvement construction
contract for the Dubuque Industrial Center South, Verena Court Project, as completed
by Drew Cook & Sons Excavating Co., Inc.
RESOLUTION 367-16 Accepting the Dubuque Industrial Center South - Verena Court
Project and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
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9. Key West Drive Watermain Extension Project Acceptance
City Manager recommending acceptance of the public improvement construction
contract for the Key West Drive Water Main Extension Project, as completed by Top
Grade Excavating, Inc.
RESOLUTION 368-16 Accepting the Key West Drive Water Main Extension Project and
authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. SRF Green Alley Project Bid Set 1- Year 3 Acceptance
City Manager recommending acceptance of the construction contract and the
establishment of the Final Schedule of Assessments for the SRF Green Alley Bid Set 1
— Year 3 Project as completed by Portzen Construction.
RESOLUTION 369-16 Accepting the SRF Green Alley Project Bid Set 1 - Year 3 and
authorizing the payment of the contract amount to the contractor
RESOLUTION 370-16 Adopting the Final Assessment Schedule for the SRF Green
Alley Project Bid Set 1 - Year 3
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Delinquent Bush, Brush and Vegetation Collection Accounts (Leisure
Services)
City Manager recommending approval of the Final Assessment Schedule for bushes /
brush / vegetation enforcement against the owner of private property at 2901 Olde
Country Lane.
RESOLUTION 371-16 Adopting the Schedule of Assessments for 2910 Olde Country
Lane and directing the City Clerk to certify the Schedule of Assessments to the County
Treasurer and to publish notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s)
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12. Delinquent. Garbage Collection Charges (Housing Department)
City Manager recommending approval of a resolution authorizing the City to certify
garbage collection charges to the Dubuque County Treasurer in order to establish real
property liens for collection of such charges.
RESOLUTION 372-16 Authorizing the City to collect delinquent garbage collection
charges in accordance with Title 6-6-3C2o; Title 6-6-4B3 & title 6-6B of the Code of
Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Special Assessment for Sidewalk Repair - 2749 Broadway Street
City Manager recommending the levy of special assessment for the sidewalk repair at
2749 Broadway.
RESOLUTION 373-16 Adopting the Final Assessment Schedule for Sidewalk
Replacement Assessment Project.
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Civil Service Commission - Certified Lists
Civil Service Commission submitting the Certified List for Fire Promotional positions of
Assistant Fire Chief, Assistant Fire Marshal, Fire Captain, Fire Lieutenant, EMS
Supervisor and Medical Office and the Recertified List for the position of Utility Worker.
Suggested Disposition: Receive and File; Make Matter of Record
15. Retitling of Forester Position
City Manager recommending approval of the elimination of one Forester position and
the creation of one Urban Forester position in the Leisure Services Department.
Suggested Disposition: Receive and File; Approve
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16. Acceptance of Deed for Property at 730 Cody Drive
City Manager recommending approval of a resolution accepting the deed to property
purchased from George E. and Dorothy S. Roepsch located at 730 Cody Drive.
RESOLUTION 374-16 Accepting the Deed to certain real Estate in Dubuque County,
Iowa from George E. Roepsch and Dorothy S. Roepsch
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Property Tax Appeal Settlement for Nordstrom, Inc.
Senior Counsel recommending approval of the Stipulations of Settlement regarding
property tax assessment appeals filed by Nordstrom, Inc., for property at 5050
Chavenelle Road.
Suggested Disposition: Receive and File; Approve
18. W.C. Stewart Construction v. Dubuque Regional Airport & City of Dubuque
City Manager recommending approval of a resolution which authorizes the City
Manager to arrange for payment on the best terms and conditions possible in the case
of W.C. Stewart Construction, Inc. v. Dubuque Regional Airport, Dubuque Regional
Airport Commission, and the City of Dubuque.
RESOLUTION 375-16 Authorizing the City Manager to pay the judgment against the
City for the benefit of W.C. Steward Construction, Inc. and negotiate the terms and
conditions of payment.
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Workers' Compensation Settlement Agreement for Doug Brehm
City Attorney recommending approval of a Workers' Compensation Settlement
Agreement filed by Transit employee Doug Brehm.
Suggested Disposition: Receive and File; Approve
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20. Housing Choice Voucher Administrative Plan Amendments
City Manager recommending City Council approval of changes to the Housing Choice
Voucher/Section 8 Chapter 4 Applications, Waiting List and Tenant Selection
Administrative Plan.
RESOLUTION 376-16 Approving amendments to the Section 8 Administrative Plan
Suggested Disposition: Receive and File; Adopt Resolution(s)
21. Delta Dental Plan Renewal
City Manager recommending approval of the Delta Dental renewal rates for the plan
year beginning January 1, 2017 through December 31, 2017.
Suggested Disposition: Receive and File; Approve
22. Iowa Department of Transportation Project Notice
Correspondence from the Iowa Department of Transportation (IDOT) notifying the City
of an upcoming bid letting for deck joint repair on U.S. Hwy 61 at Peosta Channel in
March 2017.
Suggested Disposition: Receive and File
23. Signed Contract(s)
Four Mounds Foundation Winter Farmer's Market Lease of 1101 Central Avenue;
Hillcrest Family Services Lease of Louis Murphy Park for holiday light display; Unison
Solutions, Inc. Biogas Technology Demonstration License for the Water & Resource
Recovery Center
Suggested Disposition: Receive and File
24. Improvement Contracts / Performance, Payment and Maintenance Bonds
Eastern Iowa Excavating & Concrete, LLC for the Chavenelle Rd./NW Arterial Turn
Lane Improvements Local Road Detour; Temperley Excavating for the Heritage
Trailhead Parking Lot Project
Suggested Disposition: Receive and File; Approve
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25. Alcohol Compliance Civil Penalty for Alcohol License Holder — Chocolaterie
Stam Dubuque
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Chocolaterie Stam Dubuque, 269 Main Street.
Suggested Disposition: Receive and File; Approve
26. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco license
applicationsas submitted.
RESOLUTION 377-16 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION 378-16 Approving applications for retail cigarette/tobacco
sales/nicotine/vapor permits, as required by Iowa Code 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Southwest Arterial - Military Road Reconstruction Project Initiate 11/14/16
2. Jule Operations and Training Center Project Initiate 11/21/16
3. Vacate Storm Sewer and Sanitary Sewer Easement at 3225 and 3275 Pennsylvania
Avenue 11/21/16
4. South Pointe Housing Urban Renewal Area 12/5/16
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1. Southwest Arterial - Military Road Reconstruction Project Initiate
City Manager recommending initiation of the public bidding procedure through the Iowa
Department of Transportation for the Southwest Arterial — Military Road Reconstruction
Project, and further recommends that a public hearing be set for November 14, 2016.
RESOLUTION 379-16 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
11/14/16
2. Jule Operations and Training Center Project Initiate
City Manager recommending initiation of the public bidding procedure for the Jule
Operations and Training Center Project, and further recommends that a public hearing
be set for November 21, 2016.
RESOLUTION 380-16 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
11/21/16
3. Vacate Storm Sewer and Sanitary Sewer Easement at 3225 and 3275
Pennsylvania Avenue
City Manager recommending the City Council set a public hearing for November 21,
2016 to vacate the storm and sanitary sewer easement across Lot 1 and Lot 2 of Lange
Estate in the City of Dubuque.
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RESOLUTION 381-16 Resolution of Intent to vacate and dispose of City interest in a
Storm and Sanitary Sewer Easement over and across Lot 1 and Lot 2 of Lange Estate
(Originally platted as Lot 1-2 of the Southwest'/ of the Southwest'/ of Section 22,
T89N, R2E) in the City of Dubuque, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
11/21/16
4. South Pointe Housing Urban Renewal Area
City Manager recommending approval of a Resolution of Necessity that finds that the
Urban Renewal Plan for the South Pointe Housing Urban Renewal Area is both
necessary and appropriate and sets a public hearing on the proposed plan for
December 5, 2016.
RESOLUTION 382-16 Resolution of Necessity finding that certain property in and near
the South Pointe Subdivision is an Economic Development Area and that the
development of said Area is necessary in the interest of the residents of the City of
Dubuque, Iowa, and setting a date for hearing on a proposed Urban Renewal Plan for
said District
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
12/5/16
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BOARDS/COMMISSIONS
Appointment was made to the following Board/Commission.
1. Housing Trust Fund Advisory Committee
One, 3 -year term through August 17, 2019 (Expired term of Walsh).
Applicant: John Walsh, 316 Spring Valley Rd.
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PUBLIC INPUT
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ACTION ITEMS Of/
1. Iowa Mission of Mercy Summary Report
Dr. Heyo Tjarks will address the City Council regarding the Iowa Mission of Mercy Clinic
held on September 23 and 24, 2016 at the Five Flags Center.
Suggested Disposition: Receive and File; Presentation
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2. National Disaster Resiliency Grant Update
Assistant City Manager Teri Goodmann, Housing & Community Development
Department Director Alvin Nash and City Engineer Gus Psihoyos will provide a status
report on the HUD -National Disaster Resiliency Competition Grant.
Suggested Disposition: Receive and File; Presentation
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3. Cable Television Division - High -Definition Upgrade
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Cable TV Coordinator Craig Nowack will make a presentation to City Council to show
the capabilities of the new video production facilities that will be used to produce City
Council meetings in high definition.
Suggested Disposition: Receive and File; Presentation
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4. Marquette Hall - Urban Revitalization Area Designation
City Manager recommending approval of a resolution to establish Marquette Hall as a
property that meets the requirements for designation as an Urban Revitalization Area.
RESOLUTION 383-16 Finding that the designation of the Marquette Hall Urban
Revitalization Plan is necessary in the interest of public health, safety, and welfare of
the residents of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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5. University Lofts - Urban Revitalization Area Designation 1 '�
City Manager recommending approval of a resolution to establish University Lofts as a
property that meets the requirements for designation as an Urban Revitalization Area.
RESOLUTION 384-16 Finding that the designation of the University Lofts Urban
Revitalization Plan is necessary to encourage needed housing and residential
development providing safe, affordable housing for the residents of the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
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6. Full Circle Communities - Request for Urban Revitalization Verification
City Manager recommending approval of a request for local support from Full Circle
Communities for the proposed re -development of the former Four Oaks building at 180
W. 15th Street into 36 residential units targeted to people with disabilities and veterans.
RESOLUTION 385-16 Finding that the designation of the Fifteenth Street Apartments is
in the Jackson Park Urban Revitalization District and therefore eligible for Urban
Revitalization Tax Abatement for the redevelopment of 180 W. 15th Street, Dubuque, IA
providing safe, affordable housing for the residents of the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
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7. IDOT Transfer of Jurisdiction Agreement
City Manager recommending approval for the Mayor to execute the Transfer of Public
Road Jurisdiction Agreement between the City of Dubuque and the Iowa Department of
Transportation for public road segments of US 52/Iowa 3 and Iowa 32 (Northwest
Arterial) that are within the City's corporate limits.
RESOLUTION 386-16 Approving the Transfer of Public Road Jurisdiction Agreement
between the City of Dubuque and Iowa Department of Transportation
Suggested Disposition: Receive and File; Adopt Resolution(s)
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8. 210 Jones Street - Urban Revitalization Area Ordinance f
City Manager recommending approval of an Ordinance adopting an Urban
Revitalization Plan for the 210 Jones Street Urban Revitalization Area to assist in the
redevelopment of this property.
ORDINANCE 57-16 Amending City of Dubuque Code of Ordinances Title 3, Revenue
and Taxation, Chapter 2 Revitalization Areas, by adopting a new Section 13: 210 Jones
Street Urban Revitalization Area, and establishing requirements for qualifying property
owners
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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Final Reading and Adopt
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COUNCIL MEMBER REPORTS
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CLOSED SESSION @
Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
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ADJOURNMENT @ r'l% p.m.
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4'214"
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, November 07, 2016 at 6:00 PM in the Historic Federal Building
for the purpose of conducting such business that may properly come before the
City Council.
Consent Items: Pages 1-5
y D. Buol, Mayor