Jule Operations and Training Center Project_HearingCopyright 2014
City of Dubuque Public Hearings # 3.
ITEM TITLE: Jule Operations and Training Center Project
SUMMARY: Proof of publication on notice of public hearing to approve
plans, specifications, form of contract and estimated cost
for the Jule Operations and Training Center Project and the
City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Jule Operations and
Training Center Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Jule Operations and Training Center Project -MVM City Manager Memo
Memo
Staff Memo Staff Memo
Public Hearing Resolution Resolutions
Proof of Publication Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jule Operations and Training Center Project
Cl Ps 6002446 & 3602446
DATE: November 15, 2016
Project Manager Steve Sampson Brown recommends City Council approval of the
plans, specifications, form of contract and estimated cost of$6,812,147 for the Jule
Operations and Training Center Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Steve Sampson Brown, Project Manager
Gus Psihoyos, City Engineer
TO:
Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM:
Steve Sampson Brown, Project Manager
SUBJECT:
Jule Operations and Training Center Project
CIPs 6002446 & 3602446
DATE:
November 14, 2016
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Jule Operations and
Training Center Project.
BACKGROUND
The Jule Operations and Training Center (JOTC) is the third component of the
Intermodal Campus funded by a Federal Transit Administration State of Good Repair
Grant, which was received in October 2011. The first and second components are in
the Historic Millwork District and are now fully complete. The Intermodal Terminal
serves as the downtown transfer location and connection to Burlington Trailways and
Lamers in Dubuque and the three-level parking facility with 92 spaces dedicated for
commuters and daily users to park and ride the bus are now open to the public.
The JOTC will serve as the new operations hub for the Jule, replacing its current
antiquated facility by reusing an existing city-owned superfund/brownfield site at the
location of the former public works garage which is located on Kerper Blvd. A feasibility
study and cost estimate for the center was initially completed by IIW Engineers and
Surveyors and Conlon Construction in July 2014. In February 2016, the City signed an
agreement with Kueny Architects, LLC of Pleasant Prairie, Wisconsin to provide design
and construction administration services for the JOTC.
The new JOTC will replace the existing 100 year old facility which has inadequate
access, structural deficiencies; is functionally obsolete; has inefficient heating and
cooling systems; inadequate storage space for the Jule’s existing bus fleet of 32
vehicles; no room for future expansion; and doors that are not of a sufficient height for
entry and exit for all vehicle types.
DISCUSSION
The JOTC will be replacing the 100 year old existing facility and will be located at 925
Kerper Blvd, Dubuque, IA. The new JOTC building will include office space for the
operations supervisor, operations assistant, and an open office area for dispatchers.
Additional office space areas in the JOTC will include a small employee break area,
restrooms, a large conference/training room as well as an IT room for building
technology and a small space for future expansion. The JOTC design also provides for
a small public lobby space. The indoor storage area includes spaces for parts storage
that are used in ongoing maintenance of the bus fleet. The traffic flow areas have been
designed to allow for improved vehicle movements and the garage space can
accommodate the Jule’s entire fleet with additional space for future fleet expansion.
Driver input was used to develop the parking/bus pull-in and out configuration in the
garage area to reduce the need for vehicle backing and the likelihood of accidents. All
space will be in compliance with ADA standards for transportation facilities. The outside
project site includes a CDL driver training course, parking area and sustainable design
elements for the handling of site stormwater.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process November 7, 2016
Publish Notice to Bidders, Advertise for Bids November 8, 2016
Publish Public Hearing Notice on Plans & Specs November 11, 2016
Pre-Bid Construction Conference November 17, 2016
Public Hearing on Plans & Specifications November 21, 2016
Opening of Bid Proposals (Bid Letting) November 30, 2016
Award Construction Contract December 5, 2016
Project Final Completion Date November 30, 2017
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Jule Operations and Training Center Project through the
adoption of the enclosed resolution.
BUDGET IMPACT
The estimate of probable cost for the Jule Operations and Training Center Project is
summarized as follows:
PROJECT COSTS ESTIMATE
Construction Hard Costs
Base Construction Work $ 5,474,900
Misc Construction – Monitoring Well Modifications $ 30,000
Information Technology $ 130,000
Equipment $90,000
Contingency – 5% $ 291,572
Misc Costs – Utility Connection Fees-IDOT Payment $195,227
Total - Bid Project Cost $6,211,699
Optional Add Alternates:
1) Pressure Washer + $ 25,000
2) Furniture Package for Building + $ 150,000
3) Audio-Visual Equipment + $ 5,500
4) Overhead Doors-Option A + $ 45,000
5) Exterior Metal Wall Panels-Option A+ $ 65,000
6) Concrete Parking Lot Paving+ $ 210,000
7) Site Signage+ $ 6,500
8) Bus Wash Unit + $ 100,000
9) Bike Path Alternate + $ 25,000
Project Soft Costs
Engr./Arch. Design Fees $ 487,100
Construction Inspection and Testing $55,000
Misc. Costs – Builders Risk Ins., Pemit Fees, ECIA, etc. $ 63,675
Total - Project Soft Costs$ 605,775
TOTAL PROJECT COST $ 6,817,474
The project funding summary is as follows:
Fund
Fund Description
Amount
State of Good Repair Grant - FTA Funds 80/20 $1,295,094
Public Transit Grant $1,169,823
DMATS STP Allocation $2,805,827
Greater Downtown TIF GO Borrowing - Multicultural Family Center $887,218
Greater Downtown TIF $569,512
Greater Downtown TIF GO Borrowing - HMD Parking $55,000
Alliant Energy Rebate $35,000
Total Funding$ 6,817,474
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Jule Operations and Training Center Project through the adoption
of the enclosed resolution.
cc: Gus Psihoyos - City Engineer
Jenny Larson - Budget Director
Maurice Jones - Economic Development Director
Candace Eudaley-Loebach – Transit Manager
Alexis Steger - Senior Budget Analyst
F:\\PROJECTS\\Jule Operations and Training Center\\City Council Documentation\\1_Initiate\\Jule Operations and Training Center
Project - Public Hearing Memo.docx
RESOLUTION NO. 400-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE JULE OPERATIONS AND TRAINING CENTER PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Jule Operations and Training Center Project in the estimated amount $5,474,900,
are hereby approved.
Passed, adopted and approved this 21st day of November, 2
Attest:
Ken/S. Firnstahl, C ity Clerk
Dip
Roy D. Buol, Mayor
q
STATE OF IOWA {SS:
DUBUQUE COUNTY
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CERTIFICATION OF PUBLICATION
it
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: November 11, 2016, and for which the charge is $24.74.
i
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Subscribed to before me, a N tary Public in and for Dubuque County, Iowa,
this�� day of �,�c/ , 20
CITY OF DUBUQUE,-
f
IOWA
`OFFICIAL NOTICE
I
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,.;
AND ESTIMATED,' otary Public in and for Dubuque County, Iowa.
COST FOR, JULEP
OPERATIONS AND
TRAINING CENTER
PROJECT �(
NOTICE IS HEREBY
GIVEN: The City Coun- Ma
Fil,of the City of Dubi- li Lw A ij z jar?t It :S tl EIf#AEYEll
que, Iowa will hold.a commission rdd mbe;r 154885
public hearing on the w, My Cama F EN '.21 q
proposed plans, spec/; 4
fications,form of con- �I
tract, and estimated
'cost for the Jule Opera- ter 010TC) is to house j
tions and Training Cen- I its fleet of 31 new die-
ter Project, irr accord- ' sel busses. The intent
ance with,'the preVl- 1 is to utilize the existing P
sions of Chapter 26, building ,footprint of
Code of Iowa at 6:00 the old City Public
p.m.on the 21st day of Works Building located
November,2016,in the at 925 Kerper Boule
Historic Federal Build- vard replacing exterior
ing Council Chambers walls, re-roofing and
(second floor), 350 remodeling tlieinterior.
West 6th Street,Dubu- 28,504 square foot of
que, Iowa. Said pro- garage space - 11,388
posed.plans,specifics- square foot of commu
tions,form of contract, nication office space.
and estimated cost are Any visual of hearing-
now on file in the office impaired I I I persons'
of the City Clerk,50.W. needing special assis-
13th St., Dubuque, IA, tance or persons with I I
52001. At said hearing special accessibility
any, interested person needs should'contact
may appear and file the City Clerk's office
objections thereto. at (563) 589-4100 or
The scope of the Proj- TDD'at (563) 690-6678
ect is as follows: at least 48 hoursprior
Jule Operations and to the meeting:
Training Center CIP # Published by order of
6002446 and 3602446 the City Council given
925 Kerper Boulevard on the 7th day of No.
Dubuque,Iowa vember,2016.
The new Jule Opera- Kevin S.Firnstahl
tions and Training Con- I CMC,City Clerk I
It 11/11
Kevin Firnstahl
From:Engineering <listserv@civicplus.com>
Sent:Tuesday, February 21, 2017 3:00 PM
To:Kevin Firnstahl
Subject:New Bid Posting Jule Operations and Training Center - Construction Testing &
Inspection Services RFP For www.cityofdubuque.org
View this in your browser
Jule Operations and Training Center - Construction Testing &
Inspection Services RFP
The City of Dubuque, Iowa is soliciting competitive sealed proposals from qualified professional
consulting firms to provide construction testing and inspection services as specified by the project’s
contract plans and specifications. Proposals for testing and inspection services may be submitted for
any specific scope of service section or a combination of sections as preferred by the Consultant.
It is anticipated that the timeframe for this project will be approximately 10 months following the
signing of a professional services agreement. The selected Consultant will be expected to start the
contracted scope of work immediately, under the general direction and coordination of the City of
Dubuque site representative as authorized by the City Council.
Submittal Deadline: March 1, 2017 on or before 2:00 p.m. CST
Submittal Location:
City of Dubuque
Engineering Department
50 West 13th Street
Dubuque, Iowa 52001-4864
Submittal Contact & Mailing Address:
Steve Sampson Brown
City of Dubuque – Engineering Dept.
50 W. 13th Street
Dubuque, Iowa 52001-4864
… Read on
Status Open
Bid Category Engineering
Publication Date/Time February 21, 2017, 12:00 AM
Closing Date/Time March 01, 2017, 02:00 PM
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