11 14 16 City Council Proceedings Official _SpecialCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
OFFICIAL
The Dubuque City Council met in special session at 6:00 p.m. on November 14, 2016
in the Historic Federal Building, 350 W. 6111 Street.
Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, Resnick,
Rios; City Manager Van Milligen, City Attorney Brumwell
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PUBLIC HEARINGS
1. SW Arterial / Military Road Reconstruction Project: Proof of publication on notice of
public hearing to consider approval of plans, specifications, estimated cost and form of
contract for the SW Arterial - Military Road Reconstruction Project subject to IDOT con-
currence and the City Manager recommending approval. It is further recommended that
the contract be awarded to low bidder Hoffman Construction Company. Motion by Lynch
to receive and file the documents and adopt Resolution No. 387-16 Approval of plans,
specifications, form of contract, and estimated cost for the Southwest Arterial Military
Road Reconstruction Project Iowa DOT Project No. HDP -2100(664)--71-31; and Resolu-
tion No. 388-16 Awarding public improvement contract for the Southwest Arterial - Military
Road Reconstruction Project Iowa DOT Project No. HDP -2100(664)--71-31. Seconded
by Connors. Motion carried 7-0.
RESOLUTION NO. 387-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTI-
MATED COST FOR THE SOUTHWEST ARTERIAL / MILITARY ROAD RECON-
STRUCTION PROJECT IOWA DOT PROJECT NO. HDP -2100(664)--71-31
That the proposed plans, specifications, form of contract and estimated cost for the
Southwest Arterial - Military Road Reconstruction - Grade, Bridge & Paving Project, Iowa
DOT Project No. HDP -2100(664)--71-31, in the estimated amount $7,078,100.00, are
hereby approved.
Passed, adopted and approved this 14th day of November, 2016.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
RESOLUTION NO. 388-16
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SOUTHWEST ARTE-
RIAL - MILITARY ROAD RECONSTRUCTION PROJECT IOWA DOT PROJECT NO.
HDP -2100(664)--71-31
Whereas, said sealed proposals were opened and read by the Iowa Department of
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Transportation on the 18th day of October, 2016 and it has been determined that Hoffman
Construction Company, of Black River Falls, WI, with a bid in the amount of $5,236,760.95
is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Hoffman
Construction Company, subject to the concurrence by Iowa Department of Transportation
(Iowa DOT), and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 14th day of November, 2016.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
WORK SESSION
1. Imagine Dubuque Comprehensive Plan Quarterly Update: Associate Planner Dave
Johnson and Mike Hoffman, Project Manager from the consulting firm of Teska Associ-
ates, Inc. conducted a work session on the status, progress, and next steps for the com-
munity planning and engagement process for the Imagine Dubuque Comprehensive Plan.
Topics included:
• Sustainable Dubuque pillars and models incorporated;
• Time Lines for 2016/2017 of community workshops, events, meetings and
Council updates;
• Diversity outreach goal;
• Project marketing materials: Video promotion idea boards, postcards, work-
shops, project web site, quick polls, mobile app;
• Long Range Planning Advisory Commission and City Leadership Team meet-
ings;
• Interview groups (34);
• Group outreach: completed, scheduled, and in -the -works;
• Economic prosperity workshop;
• What's next? Schedule of focus group meetings and workshops;
Responding to questions from the City Council, presenters identified common areas of
interest among residents and additional locations for community engagement opportuni-
ties such as public spaces within large employer properties, the Roshek Building, Ken-
nedy Mall and the Community Y.
There being no further business, upon motion the City Council adjourned at 6:44 p.m.
/s/Kevin S. Firnstahl, CMC, City Clerk
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