Request for Proposals - Engineering Services for the Bee Branch Flood Mitigation Project Copyright 2014
City of Dubuque Consent Items # 14.
ITEM TITLE: Request for Proposals - Engineering Services for the Bee
Branch Watershed Flood Mitigation Project
SUMMARY: City Manager recommending authorization to release an
RFP and enter into contract negotiations with an
engineering consulting firm to provide services as needed
for the design, bidding, and construction of the 22nd
Street/Kaufmann Avenue Storm Sewer Improvements and
the 17th Street/W. Locust Street Storm Sewer
Improvements.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
HUD National Disaster Resilience Competition Grant- City Manager Memo
MVM Memo
Staff Memo Staff Memo
22nd St/Kaufmann Map Supporting Documentation
17th St/W Locust Map Supporting Documentation
THE CITY OF Dubuque
DUB TEMWinrkaCky
1111.
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Watershed Flood Mitigation Project, HUD National Disaster
Resilience Competition Grant, Infrastructure, RFP for Engineering
Services
DATE: December 14, 2016
City Engineer Gus Psihoyos recommends City Council authorization to release an RFP
and enter into contract negotiations with an engineering consulting firm to provide
services as needed for the design, bidding, and construction of the 22nd
Street/Kaufmann Avenue Storm Sewer Improvements and the 17th StreetM/. Locust
Street Storm Sewer Improvements, funded in part with $23,309,600 in Community
Development Block Grant Program Disaster Recovery — National Disaster Resiliency
funds for the Bee Branch Watershed Flood Mitigation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB E Al'�meficaNy
Masterpiece on the Mississippi 2007.2012.201.3
TO: Michael C Van Milligen, City Manager.
FROM: Gus Psihoyos, City Engineer
X"
DATE: December 14, 2016
RE: Bee Branch Watershed Flood Mitigation Project, HUD National Disaster
Resilience Competition Grant, Infrastructure, RFP for Engineering
Services
INTRODUCTION
The purpose of this memorandum is to seek authorization to release an RFP and enter
into contract negotiations with an engineering consulting firm to provide services as
needed for the design, bidding, and construction of the 22nd Street/Kaufmann Ave
Storm Sewer Improvements and the 17th Street/W. Locust Street Storm Sewer
Improvements funded in part with $23,309,600.00 in Community Development Block
Grant Program Disaster Recovery— National Disaster Resiliency funds for the Bee
Branch Watershed Flood Mitigation Project.
BACKGROUND
In March 2015, the City was part of a State of Iowa Phase I application for U. S.
Department of Housing and Urban Development (HUD) funds through the Community
Development Block Grant National Disaster Resilience (CDBG-NDR) competition. The
State was then invited to submit a Phase II application as part of the final round of the
competition. Once again, the City was a key partner in determining the success of the
Phase II application.
In January 2016, the State was awarded $95.7 million in HUD National Disaster
Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive
$8.4 million for a comprehensive "Bee Branch Healthy Homes Resiliency Program" to
help residents address residual impacts from the flooding experienced within the Bee
Branch Watershed. The City is also to receive $23.1 million for storm water
infrastructure improvements associated with the Bee Branch Watershed Flood
Mitigation Project. The infrastructure improvements are as follows:
1. Bee Branch Railroad Culvert Infrastructure Improvements involving the
installation of culverts from the Lower Bee Branch Creek, through Canadian
Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue;
2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation
of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the
Kaufmann & Kane intersection. The work includes inlets and local sewer
connections to the storm sewer and the complete reconstruction of the street and
other underground utilities along street right-of-way corridor.
3. 17th Street/W. Locust Street Storm Sewer Improvements involving the installation
of a 96-inch diameter pipe from the Lower Bee Branch Creek through the
Canadian Pacific Railway tracks to 17th Street then to the west along 17th Street
and finally west along W. Locust Street towards Angella St. The work includes
inlets and local sewer connections to the storm sewer and the complete
reconstruction of the street and other underground utilities along street right-of-
way corridor.
In October of 2016, the City Council adopted Resolution 362-16 approving the funding
contract with the Iowa Economic Development Authority as required for the City's
receipt of$23.3 million in HUD National Disaster Resiliency Competition grant funds for
storm water infrastructure improvements associated with the Bee Branch Watershed
Flood Mitigation Project.
DISCUSSION
The $23.3 million in HUD National Disaster Resiliency Competition grant funds are
specifically for the improvements related to the Upper Bee Branch Bee Branch Railroad
Culvert Improvements, the 22nd Street/Kaufmann Ave Storm Sewer Improvements, and
the 17th Street/W. Locust Street Storm Sewer Improvements.
The City will utilize Strand Associates to design the Upper Bee Branch Bee Branch
Railroad Culvert Improvements as previously selected through the Request for
Proposals process for the design of the Bee Branch Creek Restoration Project. The
22nd Street/Kaufmann Ave Storm Sewer Improvements and the 17th Street/W. Locust
Street Storm Sewer Improvements are essentially street reconstruction projects,
something City staff have extensive experience with. As a result, it is the City's intent to
utilize current Engineering Department staff to prepare the design and bid documents,
as well as, oversee the actual construction of the improvements. However, due to the
hard deadline to complete all of the improvements by June of 2021 and because the
design will require certain specialty expertise (i.e. geotechnical engineering,
environmental engineering, structural engineering, etc.), it is appropriate to select and
enter into a contract with an engineering consulting firm to provide services on an as-
needed basis.
RECOMMENDATION
I recommend releasing a Request for Proposals (RFP) in order to select and enter into
contract negotiations with an engineering consultant to assist with the design and
construction of the HUD-funded 22nd Street/Kaufmann Ave Storm Sewer Improvements
and the 17th Street/W. Locust Street Storm Sewer Improvements.
2
BUDGETIMPACT
The adopted Fiscal Year 2017-2021 Capital Improvement Program Budget included:
- $3,900,000 for the 22nd Street Storm Sewer Improvements Project (Phase 8 of
the Bee Branch Watershed Flood Mitigation Project) to improve the storm sewer
system from Elm Street to Central Avenue. The HUD National Disaster
Resiliency grant funding provides for an additional $11,500,000 for the project
improvements to extend westward along Kaufmann Avenue all the way to Kane
Street. The $15,400,000 established for the improvements includes $2,000,000
for engineering; and
- $8,681,000 for the 17t" Street Storm Sewer Improvements Project (Phase 12 of
the Bee Branch Watershed Flood Mitigation Project) to improve the storm sewer
system from the Lower Bee Branch along 17th Street to W. Locust Street. The
HUD National Disaster Resiliency grant provides for an additional $2,600,000 for
the project improvements to extend westward along W. Locust Street towards
Angella Street. The $11,281,000 established for the improvements includes
$1,440,000 for engineering.
Funding for consulting engineering services will come from the budgets previously
established for engineering.
REQUESTED ACTION
I respectfully request authorization to release an RFP and enter into contract
negotiations with an engineering consulting firm to provide services as needed to
provide the requisite engineering expertise for the design, bidding, and construction of
the 22nd Street/Kaufmann Ave Storm Sewer Improvements and the 17th Street/W.
Locust Street Storm Sewer Improvements and to ensure the completion of the
improvements by the June of 2021 HUD National Disaster Resiliency Grant deadline.
Prepared by Deron Muehring
Cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Jean Nachtman, Finance Director
Deron Muehring, Civil Engineer
3
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