Declaration of Official Intent to Reimburse Expenses - FY16 Water Projects Copyright 2014
City of Dubuque Action Items # 2.
ITEM TITLE: Declaration of Official Intent to Reimburse Expenses -
Fiscal Year 2016 Water Projects
SUMMARY: City Manager recommending approval of the Declaration of
Official Intent Resolution for the acquisition of Central Iowa
Water Association water system, construction of English
Mill Pump Station, and water main extension and
improvements.
RESOLUTION Declaring an Official Intent under Treasury
Regulation 1.150-2 to issue debt to reimburse the City for
certain original expenditures paid in connection with the
Fiscal Year 2017 Water Projects
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF DubuquE
UBE I
erica .i
Masterpiece on the Mississippi 200,.2012.201,
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Declaration of Official Intent to Reimburse Expenses Relating to Certain
Fiscal Year 2017 Water Projects
DATE: November 23, 2016
Budget Director Jennifer Larson recommends City Council approval of the Declaration
of Official Intent Resolution for the acquisition of Central Iowa Water Association water
system, construction of English Mill Pump Station, and water main extension and
improvements that are funded by an upcoming Iowa Finance Authority State Revolving
Fund Loan issuance in March 2017. Passage of the Declaration of Official Intent
Resolution will allow the City to reimburse itself from loan proceeds for expenditures
incurred prior to the actual issuance of the loan. This is a typical and customary action
to be taken in anticipation of the issuance of debt.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jennifer Larson, Budget Director
Jean Nachtman, Finance Director
THE CITY OF DubuquE
UBE I
erica .i
Masterpiece on the Mississippi 200,.2012.201,
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Declaration of Official Intent to Reimburse Expenses Relating to Certain Fiscal
Year 2017 Water Projects
DATE: November 23, 2016
INTRODUCTION
The City's Bond Counsel has advised that a resolution needs to be passed declaring the City's
official intent to reimburse from loan proceeds for expenditures intended to be made prior to the
issuance of debt for the acquisition of the Central Iowa Association water system, construction
of English Mill Pump Station, and water main extension and improvements.
DISCUSSION
Passage of the Declaration of Official Intent Resolution will allow the City to reimburse itself from
loan proceeds for expenditures incurred prior to the issuance of the Iowa Finance Authority
State Revolving Fund Loan. This is a typical and customary action to be taken in anticipation of
the issuance of debt.
The tentative schedule for issuing the Iowa Finance Authority State Revolving Fund Loan for FY
2017 Water projects is to set a public hearing at the March 20, 2017 City Council meeting, hold
the public hearing at the April 3, 2017 City Council meeting, and to close on the Iowa Finance
Authority State Revolving Fund Loan on May 5, 2017.
The Declaration of Official Intent to reimburse from the proceeds of debt is necessary due to the
projects already under design and acquisition and construction will begin prior to when the loan
proceeds are received for the project.
ACTION STEP
I respectfully recommend the approval of the Declaration of Official Intent Resolution.
JML
Attachments
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jean Nachtman, Finance Director
(This Notice to be posted)
NOTICE AND CALL OF PUBLIC MEETING
Governmental Body: The City Council of the City of Dubuque, Iowa.
Date of Meeting: December 19, 2016.
Time of Meeting: 6:00 o'clock P.M.
Place of Meeting: Historic Federal Building, 350 West 6th Street, Dubuque,
Iowa.
PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental
body will meet at the date, time and place above set out. The tentative agenda for the
meeting is as follows:
• Resolution declaring an official intent under Treasury Regulation 1.150-2 to issue
debt to reimburse the City for certain original expenditures paid in connection
with the Acquisition of a rural water system, construction of English Mill Pump
Station, and Water Main Extension and Improvements along English Mill Road,
North Cascade Road and Highway 20.
Such additional matters as are set forth on the additional 5 page(s) attached hereto.
(number)
This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa,
and the local rules of the governmental body.
December 19, 2016
The City Council of the City of Dubuque, Iowa, met in regula session, in the
Historic Federal Building, 350 West 6th Street, Dubuque, Iowa, at 6:00 o'clock P.M., on
the above date. There were present Mayor Roy D. Buol in the chair, and the following
named Council Members:
Joyce Connors, Luis Del Toro, Ric Jones, Kevin Lynch.,
David Resick
Absent: Jake Rios
Council Member Connors introduced the following Resolution entitled
"RESOLUTION DECLARING AN OFFICIAL INTENT UNDER TREASURY
REGULATION 1.150-2 TO ISSUE DEBT TO REIMBURSE THE CITY FOR
CERTAIN ORIGINAL EXPENDITURES PAID IN CONNECTION WITH THE
FISCAL YEAR 2017 WATER PROJECTS" and moved that it be adopted. Council
Member Jones seconded the motion to adopt, and the roll being called thereon, the vote
was as follows:
AYES: Jones, Buol, Resnick, Del Toro, Connors, Lynch
NAYS:
Whereupon, the Mayor declared the Resolution duly adopted as follows:
RESOLUTION NO. 437-16
RESOLUTION DECLARING AN OFFICIAL INTENT UNDER
TREASURY REGULATION 1.150-2 TO ISSUE DEBT TO
REIMBURSE THE CITY FOR CERTAIN ORIGINAL
EXPENDITURES PAID IN CONNECTION WITH THE FISCAL
YEAR 2017 WATER PROJECTS
WHEREAS, the City anticipates making cash expenditures for capital
improvement projects generally described as Acquisition of a Rural Water System,
Construction of English Mill Pump Station, and Water Main Extension and
Improvements along English Mill Road, North Cascade Road and Highway 20
(hereinafter referred to as the "Projects"); and
WHEREAS, the City reasonably expects to issue debt to reimburse the costs of the
Projects; and
WHEREAS, the Council believes it is consistent with the City's budgetary and
financial circumstances to issue this declaration of official intent.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That this Resolution be and does hereby serve as a declaration of
official intent under Treasury Regulation 1.150-2.
Section 2. That it is reasonably expected that capital expenditures will be made in
respect of the Projects, from time to time and in such amounts as this Council determines
to be necessary or desirable under the circumstances then and there existing, and this
Council reasonably expects to reimburse all or a portion of such expenditures with the
proceeds of bonds, notes or other indebtedness to be issued or incurred by the City in the
future.
Section 3. That the total estimated costs of the Projects, the maximum principal
amount of the bonds, notes or other indebtedness to be issued for the foregoing Projects
and the estimated date of completion of the Projects is reasonably expected to be as
follows:
Funds from which Total Amount of Estimated
Original expenditures Estimated Borrowing Date of
Project are to be Advanced Cost Anticipated Completion
Acquisition of Water Fund $6,400,000 $6,400,000 December 2017
Rural Water System
Construction of Water Fund $1,050,000 $1,050,000 June 2018
English Mill Pump Station
Water Main Extension Water Fund $3,346,500 $3,346,500 June 2018
& Improvements
Section 4. That the City reasonably expects to reimburse the above-mentioned
Project costs not later than the later of eighteen months after the capital expenditures are
paid or eighteen months after the property is placed in service.
Section 5. That this Resolution be maintained by the City Clerk and available at all
times for public inspection, subject to such revisions as may be necessary.
PASSED AND APPROVED this 19th day of December, 2016.
ATTEST:
.41kir rA PW,HajOVIIP r
STATE OF IOWA
COUNTY OF DUBUQUE
CERTIFICATE
) SS
I, the undersigned City Clerk of the City of Dubuque, Iowa, do hereby certify that
attached is a true and complete copy of the portion of the corporate records of the City
showing proceedings of the City Council, and the same is a true and complete copy of the
action taken by the Council with respect to the matter at the meeting held on the date
indicated in the attachment, which proceedings remain in full force and effect, and have
not been amended or rescinded in any way; that meeting and all action thereat was duly
and publicly held in accordance with a notice of meeting and tentative agenda, a copy of
which was timely served on each member of the Council and posted on a bulletin board
or other prominent place easily accessible to the public and clearly designated for that
purpose at the principal office of the Council (a copy of the face sheet of the agenda
being attached hereto) pursuant to the local rules of the Council and the provisions of
Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at
least twenty-four hours prior to the commencement of the meeting as required by law and
with members of the public present in attendance; I further certify that the individuals
named therein were on the date thereof duly and lawfully possessed of their respective
City offices as indicated therein, that no Council vacancy existed except as may be stated
in the proceedings, and that no controversy or litigation is pending, prayed or threatened
involving the incorporation, organization, existence or boundaries of the City or the right
of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of the City hereto affixed this 20th day of
December, 2016.
(SEAL)
01144726-1\10422-000
City Cler , City of
u ue, Iowa
ROLL CALL ORDER FOR MEETING OF
December 19, 2016
Jones, Buol, Resnick, Rios, Del Toro, Connors, Lynch
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
Historic Federal Building
350 W. 6th Street
December 19, 2016
Council meetings are video streamed live and archived at www.cityofdubuque.org/media and
on Dubuque's CityChannel on the Mediacom cable system at cable channel 8 and digital 117.2
REGULAR SESSION
6:00 PM
PLEDGE OF ALLEGIANCE
CONSENT ITEMS
The consent agenda items are considered to be routine and non -controversial and all consent items
will be normally voted upon in a single motion without any separate discussion on a particular item. If
you would like to discuss one of the Consent Items, please go to the microphone and be recognized
by the Mayor and state the item you would like removed from the Consent Agenda for separate
discussion and consideration.
1. Minutes and Reports Submitted
Cable TV Commission of 12/7; City Council Proceedings of 12/5, 12/12; Community Development
Advisory Commission of 11/22; Five Flags Civic Center Commission of 11/28; Historic Preservation
Commission of 11/17; Long Range Planning Advisory Commission of 11/17; Zoning Board of Adjustment
of 11/17; Proof of Publication for City Council Proceedings of 11/21, 11/28
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Elizabeth Hass for personal injury.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa,
the agent for the Iowa Communities Assurance Pool: Elizabeth Hass for personal injury; Michael Jelinske
for vehicle damage; Alison Schmitt for vehicle damage;
Suggested Disposition: Receive and File; Concur
4. Jule Transit Annual Report
City Manager transmitting the Fiscal Year 2016 Jule Transit Annual Report and highlights of operating
statistics.
Suggested Disposition: Receive and File
5. Winter Reminders Brochure
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