Budget Amendment FY 2002MEMORANDUM
TO:
FROM:
SUBJECT:
May 1, 2002
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Fiscal Year 2002 Second Budget Amendment
Administrative Services Manager Pauline Joyce is recommending approval of the Fiscal
Year 2002 Second Budget Amendment.
This budget amendment includes items which have been authorized by City Council
since the Fiscal Year 2002 budget was adopted. This amendment also reflects actions
by the Community Development Commission in amending the Community Development
Block Grant Annual Plan.
The amendment totals $1,315,105. Significant revenue adjustments include: TEA-21
and State grants for Burlington Northern Railroad Depot Restoration, Land
Conservation Grant, Lead Paint Grant revenues, Cigna CEBA Loan, and adjusting other
grant revenues based on actual contract amounts.
On the requirement side, the amendment includes such items as the Community
Development Block Grant amendments approved by the Community Development
Commission, budget adjustments related to the Port of Dubuque Storm Sewer
extension, canceling of items re-budgeted in the FY 2003-2007 CIP, savings from
current year projects being used to support overages on other projects, appropriation
authority for unanticipated grants and CEBA loan program, app.ropriation for the Sproule
judgment and Water Main Extensions related to the street program.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mtchael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Pauliine Joyce, Administrative Services Manager
MEMORANDUM
April 23, 2002
TO:
Michael C. Van Milligen, City Manager
FROM: Pauline Joyce, Administrative Services Manager
SUBJECT: Fiscal Year 2002 Second Budget Amendment
The second amendment to the Fiscal Year 2002 Budget has been set for public hearing
for May 6. Attached is a resolution for City Council action the night of the public
hearing.
C~I'Y BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE County, Iowa:
The City Council of DUBUQUE in said County/Counties met on Monday, May 6~ 2002
,at the place and hour set in the notice, a copy of which accompanies this certificate and is cer[ified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers ware heard for and against
the amendment.
The Council, after headng ail taxpayers wishing to he heard and considering the statements made by them, gave
final consideration to the propsad amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No. 243-02
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2002
(AS AMENDED LAST ON .)
Be it Resolved by the Council of the City of ~
Section 1. Following notice published
and the public hearing held, Monday, May 6, 2002 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
' et
Total Budget Total Budg
as cedified Current after Current
qr I~st arn~n~'~ Amendment Amendment
TIF Revenues 1,195,228 0 1,195,228
Olher C~ty Taxes 8~780,800 0 8,780,800
Licenses & Permits 803~847 ! 0 803~847
Use of Money and Property 13.811.885 706~541 14,518,426
Intergovernmental 53,842~933 (498~955 53~343,978
Charqes for Se~es 10 18~581,499 0 18~581,499
Special AssessmernLs 11 858,800 0 858~800
Miscellaneous 12 21,948~729 498,413 22~447~142
~ther ~nanclaq Sources 13 41,387,851 (854,587 40,533~264 !
~ommunity Protection ( police~fire~street li,~htJnq~etc) 15 18,500~945 (242~892) 18~258~053
r~l ~.~.daur~ 2Q 167.856.869 570.107 168.428.976
Debt Service 21 4,344~731 0 4~344;731
Capital proiects 2~ 109,082,104 334,781 109~416~885
Transfers Out 24 40,669~851 (854,587~ 39.815~264
Passed this 6th day of May, 2002.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Pauline Joyce, Administrative Services Manager
SUBJECT: Fiscal Year 2002 Second Budget Amendment
April 13, 2002
The purpose of this memorandum is to present a summary of the action items approved by
City Council throughout the year subject to a future budget amendment and to set the public
headng date for the formal budget amendment process as required by Section 384.16 of the
Code of Iowa.
This budget amendment includes items wh ch have been authorized by City Council since the
Fiscal Year 2002 budget was adopted. This amendment also reflects actions by the
Community Development Commission in amending the Community Development Block Grant
Annual Plan.
The amendment totals $570,106 and includes additional resources of $705,999. Significant
revenue adjustments include: TEA-21 and State grants for Burlington Northern Railroad Depot
Restoration, Land Conservation Grant, Lead Paint Grant revenues, Cigna CEBA Loan, and
adjusting other grant revenues based on actual contract amounts.
On the requirement side, the amendment includes such items as the Community Development
Block Grant amendments approved by the Community Development Commission, budget
adjustments related to the Port of Dubuque Storm Sewer extension, canceling of items re-
budgeted in the FY 2003-2007 CIP, savings from current year projects being used to support
overages on other projects, appropriation authority for unanticipated grants and CEBA loan
program, appropriation for the Sproule judgement and Water Main Extensions related to the
street program.
The proposed budget amendment requires a public hearing to be held before the end of May
and adoption of the attached resolution authorizes publication for a public hearing to be held
May 6, 2002.
Attachments
RESOLUTION NO._-02
RESOLUTION DIRECTING THE CITY CLERK TO PUBLISH PROPOSED
AMENDMENT TO THE FISCAL YEAR 2002 BUDGET AND DATE OF
PUBLIC HEARING
Whereas, it is proposed that the City of Dubuque amend its Fiscal Year 2002 budget;
and
Whereas, Section 384.16 of the Code of Iowa stipulates that a public hearing must be
held on such a budget amendment,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Clerk by and is hereby authorized and directed to publish
notice of public hearing on an amendment to the adopted budget for the City of Dubuque,
Iowa.
Passed, approved and adopted this day of ,2002.
Attest:
Terrance M. Duggan
Mayor
Jeanne F. Schneider
Cibj Clerk
FISCAL YEAR 2002 BUDGET AMENDMENT g2
DEPARTMENT & ITEM DESCRIPTION DEPT.
AMOUNT
REVENUES
Refuge Interpretive Grant-prior yr journal entry
Burlington Northern RR Restoratibn-TEA-21 Grant
Burlington Northern RR Restoration-Historic Grant
Burlington Northern RR Restoration-Historic Society
HUD Grant for Human Rights Housing rel Training
Library State Grant Revenue
Grant for Transit Fixed Rail Study--FTA
Lead Paint Grant Revenues
Lead Paint Grant Revenues
Cigna CEBA Loan
JFK-NW to City Limits--State Funds
JFK-NW to City Limits--County Funds
Land Conservation Grant-Riprow Valley
County Farm-Grant Applications
County Farm Rise Grant
Land Sales Industrial Park West
FAA Funds for Terminal Study
IDOT Funds for Terminal Study
Realign 32nd St/Arboretum--State doing this project
Fiber Optic Connection-Library to Annex-County Loan
Police Vehicle Sales-trade in vehicles kept
Economic Development
Engineering
Engineering
Engineering
Human Rights
Library
Transit
Housing
Housing
Economic Development
Engineering
Engineering
Park
Economic Dev.
Economic Development
Economic Development
Airport
Airport
Engineering
City Manager's Off~e
Police
TOTAL
(116,220)
444,050
100,000
8,487
11,800
6,585
200,000
11,639
3,500
500,000
(100,000)
25,562
49,578
(340,000)
4,677
484,341
(31,500)
31,500
(600,000)
40,000
(26,000)
705,999
EXPENSE
Wilbrecht Lane Storm Sewer
Jackson Street Storm Sewer
Jackson Street Storm Sewer
Center Grove Storm Sewer
General Storm Sewre Repairs
Salina Street Street Sewer
Storm Sewer Study
Engineering
Engineering
Engineering
Engineering
Engineering
Engineering
Engineering
(14,000)
14,000
31,179
8,066
(39,247)
(61,000)
50,000
General Storm Sewer Repairs
Clifford/Lagen Storm Sewer
Dodge & Terminal Street Storm Sewer
Hawthorn & Kerper Storm Sewer
West 32nd Street Storm Sewer
West 32nd Street Storm Sewer
Burling Northern RR Restoration
County Fire Contribution for Tow Truck
Upgrade of Firehouse Software
Transfer Switch Replacement-Headquarters
Fire Elevator-H eadq uarters--Rebudgeted
Fire Pumper Equipment
Human Rights Housing Related HUD Grant
Fiber Optic Connection from Library to Annex
Children's Books
Adult Books
Library State Grant Revenue
Ofr~e Workstations and Furniture
Engineering
Engineering
Engineering
Engineering
Engineering
Engineering
Engineering
Fire
Fire
Fire
Fire
Fire
Human Rights
Ci[y Manager's Office
Library
Library
Library
Legal
Total, General Fund
31,000
(35,000)
(276,000)
' (57,000)
(4,000)
(26,000)
552,537
5,000
2,908
9,200
(278,000)
18,000
10,000
45,901
431
1,071
6,585
4,600
(21,767)
Trolley Study
Transit
Total, Transit Fund
250,000
250,00o
Homeowner Rehab
Housing Code Enforcement--General Housing
Lead Paint Hazard Abatement Project
Rental Unit Rehab
Painted Brick Program
Commercial/Industrial Building Rahab
Enterprise Opportunity Program
Family Self-Sufficiency
Historic Preservation Rehab Grant
Neighborhood Infrastructure Improvements
Landscape 2nd & Bluff
Jefferson Park Wall and Fence
Human Rights Fair Housing Education
Keyline Job Access Subsidy
Project Concern/RTA ChildcareJSchool Bus Subsidy
NE Iowa School of Music
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Economic Development
Economic Development
Pumhase of Services
Economic Development
Economic Development
Park Division
Park Division
Human Rights
Transit
Transit
Housing and Comm. Dev.
46,087
3,557
88,000
96,000
(20,000)
100,000
(5,000)
(2,241)
(20,000)
6,178
5,000
15,000
(353)
17,455
17,455
3,000
Visiting Nume Association Dental Clinic
Maria House Staffing
Scenic Valley Aging Agency Assistive Devices
Project Concern Rent Reimbumement Program
Grand Opera House Accessible Bathroom
Food Pantry: Awning
Rehab Software
Four Mounds-Youth Empowerment Serveses (YES)
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Housing and Comm. Dev.
Total, CDBG Fund
20,300
12,000
24,700
7,200
18,350
4,000
9,200
27,000
472,888
Lead Paint Grant Revenues
Lead Paint Grant Revenues
Housing
Housing
Total, Lead Based Paint Grant
11,639
3,500
15,139
Cigna CEBA Loan
Job Creation
Downtown Loan Pool
Economic Development
Economic Development
Economic Development
Total, UDAG Repayment Fund
500,000
(58,500)
58,500
500,000
General Bridge Repair & Maintenance
White Street Reconstruction & Sanitary
Algona Street Savings
Fengler Street Bridge
Fengler Street Bridge
General Bridge Reapir and Maintenance
Southwest Arterial Study-Local Share
Realign 32nd SVArboratum--State doing this project
Realign 32nd St/Arboretum-State doing this project
Realign 32nd St/Arboretum--State doing this project
Englneenng
Eng~neenng
Engineering
Engineering
Eng~neenng
Engineering
Engineering
Engineering
Engineering
Engineering
Annual Street Program for Fiber Optic Conduit on Elm Street 13th to 22nd
Total, Street Construction Fund
(80,936)
416,879
(514,320)
450,256
15,814
(15,814)
59,400
(400,000)
(450,000)
(10o,o0o)
45,200
(573,521}
Land Conservation Grant-Riprow Valley Land Acq. Park
Keyway Sanitary Sewer Engineering
High Bluff Sanitary Sewer Engineering
Rebudgeted Portion of US 20 Annexation San. Sewer Engineering
Total, Sanitary Sewer Construction FUnd
49,578
(368,138)
(48,741)
(520,000)
(887,301)
'Hamilton St Storm Sewer
Jackson St Storm Sewer
Clifford/Lagen Storm Sewer
Custer/Allison Storm Sewer
Storm Water Utility Study/Restudy Bee Branch Alt.
Engineering
Engineering
Engineering
Engineering
Engineering
Total, Storm Sewer Construction Fund
(35,000)
35,000
(205,000)
(83,000)
150,000
(138,000)
Damage Claims--4th Street Ramp
4th Street Ramp Construction
Parking Booth
Parking Gate
Gate Arm
Finish Corner of Stair Tower
Other Const~. Addendum
Total, Parking Construction Fund
Parking Division
Parking Division
Parking Division
Parking Division
Parking Division
Parking Division
Parking Division
40,837
66,070
69,000
13,000
10,000
30,000
30,000
258,907
Water Plant Elevator Rebudgeted Water Department
Water Plant Elevator Rebudgeted Water Department
Water Main Extensions Water Department
Total, Water Construction Fund
(18,000)
(62,000)
590,300
490,800
Rockdale Rd Storm Sewer Engineering
Terminal Storm Sewer Engineering
Total, Sales Tax Construction Fund
(149,298)
(72,000)
(221,296)
Sproule Judgement-Tach Park-from Sales Tax Ref.
Sproule Judgement-Tech Park-from Kerper
Kerper Ind. Park-General Fund
County Farm-Grant Applications
Sproule Judgement-Tech Park-from UDAG Fds
Sproule Judgement--Tech Park-DRA Distribution
County Farm Sales Tax Refund Revenue
Kerper Boulevard Sales Tax Refund Revenue
Economic Dev.
Economic Dev.
Economic Dev.
Economic Dev.
Economic Dev.
Economic Dev.
Economic Dev.
Economic Dev.
Total, General Construction Fund
33,000
200,000
(200,000)
(340,0oo)
200,000
200,000
122,773
22,986
238,789
Bell Street Storm Sewer Extension Engineering 200,000
Total, Vision lows Fum:i 20{],000
Needs Assessment Survey
Cable TV
Total, Cable TV Funds
25,000
25,000
GRAND TOTAL
570,106
TRANSFERS
Transfer Bond Funds for America's River Project
Transfer Sanitary Sewer for White Street
Transfer UDAG Funds for Sproule Judgement
Transfer of DRA Surplus Distr. for Sproule Judgement
Transfer for Bell Street Storm Sewer
Transfer for Bee Branch Storm Sewer Study
Kerper TIF Funds Repayment of Ind. Park Dev. Costs
Kerper TIF Funds Repayment of Ind. Park Dev. Costs
Transfer for Algona Street Reduced
Transfer to Sewer Constr. Fund Excess Balance
Transfer to Water Constr. Fund Excess Balance
Transfer to Parking Constr. Fund Excess Balance
Transfer of Land Sales (Ind. Parks) to Cover Costs
FY 2001 Golf Operating Balance
Engineering
Engineenng
Economic Dev.
Economic Dev.
Engiceermg
Engineenng
Economic Development
Economic Development
Engineering
Engineering
Water
Parking
Economic Dev.
Recreation
(2,162,323)
416,879
200,000
200,000
200,000
150,000
53,544
73,632
(145,000)
350,000
276,000
110,000
484.341
13,935
Transfer of Bond Funds into America's River Projects
Transfer of Sewer Funds for White Street
Transfer of UDAG Funds to Tach Park for Sproule
Transfer of DRA Surplus Distr. for Sproule Judgement
Transfer General for America's River-Storm Sewer
Transfer for Bee Branch Storm Sewer Study
Kerper TIF Funds Repayment of Ind. Park Dev. Costs
Kerper TIF Funds Repayment of Ind. Park Dev. Costs
Transfer for Algona Street Reduced
Transfer to Sewer Constr. Fund
Transfer to Water Constr. Fund
Transfer to Parking Constr. Fund
Transfer of Land Sales (Ind. Parks) to Cover Costs
FY 2001 Golf Deficit
Engineering
Engineering
Economic Dev.
Economic Dev.
Engineering
Engineering
Economic Development
Economic Development
Engineering
Engineenng
Water
Parking
Economic Dev.
Recreation
(2,162,323)
416,879
200,000
200,000
200,000
150,000
53,544
73,632
(145,000)
350,000
276,000
110,000
484,341
13,935
Reversing Reclass of Riverwalk Exp Rel to Grant Funds
Riverwalk-inelig~le Vision Iowa expense
Riverwalk-ineligible Visicn Iowa expense
Engineering
Engineering
(1,075,595)
1,075,595
Transfer for Riverwalk Engineering (1,075,595)
Transfer for Riverwalk Engineering (1,075,595)
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE County, iowa:
The City Cou~il of DUBUQUE in said County/Counties met on Monday, May 6, 2002
.at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and t~,payem were heard for and against
the amendment.
The Council, after headng all taxpayers wishing t~ be heard and considering the statements made by them, gave
final consideration to the propsed amendment(s) to the budget and modifications pmpceed at the headng, if any.
thereupon, the following resolution was introduced.
RESOLUTION No.
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2002
(AS AMENDED LAST ON .)
Be it Resolved by the Council of ~e City of DUBUQUE'
Section 1. Following notice published
and the publio hearing held, Monday, May 6, 2002 the current budget (as previously amended) is amended as eat out
herein and in the detail by fund type and activity that supports this resolution whh::h was considered at that hearing:
Total Budget Total Budget
as cerlifled Current after Current
or iaet amended ~.,.~ .... Am~[1} .
Taxes Levied on ProperW 1 14,838,629 0 14,838,629
Less: Uncollectted Propedy Taxes-LeW Year 2 0 0 0
Net Cure,at Pm~ Ta~ 3 14,838,629 0 14.838.629
Delinauent Pro~erty Taxes 4 0 0 0
TIF Revenues 5 1 ~195,228 0 1,195,228
Other City Taxes 6 8~780,800 0 8~780~800
Ucenses & Permits 7 803,847 0 803~847
Use of Money and Propeffy 8 13~811~885 706~541 14,518~426
lntergovernment~ 9 53,842,933 (498,955~ 53~343,978
C~mes ~or Se~v~s 10 18,581,499 0 18,581,499
Special Assessments 11 858~800 0 858~800
M~sceaar~oas 12 21,948~729 498~413 22,447~142
Ot he~ Financin,q Sources 13 41,387,8511 (854,587~ 40,533~264
~'ota, R,v.,.,,s and O~h.r S~.~ 14 176.050.201 f 148.588! 175.901.613
COmmL~itv Protection (aolice~firerst~et [i~htinR,etc) 15 18,500,945 (242,8921 18,258,053
Human DeveioDment (health~brary~recreedon,etc) 16 13,346,191 87,312 13,433~503
Home & Cornmunity Environment (garbage~streets~nd~s.ets) 17 129,386,971 677,427 130,064~398
Po,cy & Administm§on (ma¥~r,counc~l,clerk,k.=~3~31,etc) 18 6,622,762 48,260 ~,6~ ,0~
~'ota! Ex~ana~.r~ 20 167.856.869 570.107 168.426.976
Debt Service 21 4~344~731 0 4~344,731
CaDifa[ Proiects 22 109~082,104 334,781 109,416~885
i~let O~emtina ~=~.endif..reS 23 54.430.034 235.326 54.665.3~ '
?mnsfem Out 24 40~669~851 (854,587 39~815,264
r~tal Exaendltare.rrmn~f~m Oat 25 208.526.72( (284.4801 208.242,240
ru.a~,r'~ ~=~,~.,~,,,~.~rr~,~f~, ~ 2t (32.476.519 135.892 (32.340.627
~e~innin~ Fund Balance July 1 2; 47,681,009 0 47,681,009
~ndir~a F~md Balance June 30 2~ 15.204.490 135.892 15_340.382
Passed this day of
City Clerk Mayor