Code of Ordinances Amendment - Title 2 Resilient Community Advisory Commisson Amending Terms Copyright 2014
City of Dubuque Action Items # 4.
ITEM TITLE: Code of Ordinances Amendment- Title 2 Resilient
Community Advisory Commission
SUMMARY: City Manager recommending approval of an amendment to
the Code of Ordinances related to the Resilient Community
Advisory Commission to provide for the staggering of
member terms for the initial appointments and future
recruitment.
ORDINANCE Amending City of Dubuque Code of
Ordinances Title 2 Boards and Commissions, Chapter 6
Resilient Community Advisory Commission, Section 2-6-7
Terms by setting the initial terms and terms for the
members of the Commission
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion
A
ATTACHMENTS:
Description Type
Resilient Community Advisory Commission Terms-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Ordinance Amendment Ordinance
Suggested Motion Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Staggering of Terms for the Resilient Community Advisory Commission
DATE: December 27, 2016
City Attorney Crenna Brumwell and City Clerk Kevin Firnstahl recommend City Council
approval of an amendment to the Code of Ordinances related to the Resilient
Community Advisory Commission to provide for the staggering of member terms for the
initial appointments and future recruitment.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Kevin S. Firnstahl, City Clerk
THE CITY OF Dubuque
A11-America City
DUB E11111.1
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Kevin S. Firnstahl, City Clerk
Crenna Brumwell, City Attorney
DATE: December 21, 2016
SUBJECT: Staggering of Terms for the Resilient Community Advisory Commission
INTRODUCTION
The City Attorney's Office and the City Clerk's Office are requesting approval of an
amendment to the Code of Ordinances related to the Resilient Community Advisory
Commission (RCAC) to provide for the staggering of member terms for the initial
appointments and future recruitment.
BACKGROUND
The City Council adopted Ordinance 32-16 on July 1, 2016 which created the nine-
member Resilient Community Advisory Commission. Membership is drawn from a
combination of at-large residents and cross-representatives from a specified list of
current City boards and commissions. The Ordinance provided that all nine, 3-year
terms expire on July 1 , 2019.
DISCUSSION
Most city-created boards and commissions have staggered terms to prevent all terms
from coming due at the same time and allowing the board/commission to maintain a
quorum and continuously conduct business. Several of the City's boards/commissions
have cross-representation provisions wherein a member of one board/commission is
selected to serve as its representative on another board/commission. Cross
representatives are chosen for the position and submitted to the City Council for
approval. In these cases, the term of the cross representative remains that of the initial
board/commission to which they were appointed. This prevents a member from
continuing as a cross representative when the term on their "root" board/commission
has ended. Member recruitment and the tracking of term expirations by the City Clerk's
Office is also simplified and is less confusing for members.
ACTION REQUESTED
It is respectfully requested that the City Council approve the amendment allowing for the
staggering of the at-large member term dates for the initial appointments and providing
for cross-representative member term dates as stated in the proposed ordinance.
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
ORDINANCE NO. 1 - 17
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS AND
COMMISSIONS, CHAPTER 6 RESILIENT COMMUNITY ADVISORY COMMISSION,
SECTION 2-6-7 TERMS BY SETTING THE INITIAL TERMS AND TERMS FOR THE
MEMBERS OF THE COMMISSION
Whereas, the Resilient Community Advisory Commission has nine (9) members
who serve three (3) year terms; and
Whereas, all terms currently have terms which expire July 1, 2019; and
Whereas, the City Clerk recommends that no more than three (3) members'
terms expire each year.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. Section 2-6-7 of the City of Dubuque Code of Ordinances is hereby
amended to read as follows:
2-6-7: TERMS:
The initial terms shall be as follows:
A. Two (2) at -large members appointed until July 1, 2018;
B. Two (2) at -large members appointed until July 1, 2019; and
C. Two (2) at -large members appointed until July 1, 2020.
D. Three (3) cross representative members appointed until the expiration of
their terms on the cross represented board or commission.
Following the initial terms, the term of office for commissioners is three (3) years or until
such commissioner's successor is appointed and qualified. The terms of the
cross representatives appointed from the Arts & Culture Advisory Commission, Catfish
Creek Watershed Management Authority, Community Development Advisory
Commission, Historic Preservation Commission, Housing Commission, Human Rights
Commission, Long Range Planning Advisory Commission, Parks & Recreation Advisory
Commission, Transit Advisory Commission, and/or Zoning Advisory Commission must
coincide with their terms on the Resilient Community Advisory Commission.
Section 2. This Ordinance shall take effect on publication.
Attest:
Passed, approved and adopted the 3rd day of J nuary, 2017.
Roy D.
—Kevi-n-SFir-ristfthiTCityClerk-
Trish L. Gleason, Asst. City Clerk
yor
EFFECT OF AMENDMENT
2-6-7: TERMS:
The initial terms shall be as follows:
A. Two (2) at-large members appointed until July 1 , 2018;
B. Two (2) at-large members appointed until July 1 , 2019; and
C. Two (2) at-large members appointed until July 1 , 2020.
D. Three (3) cross representative members appointed until the expiration of
their terms on the cross represented board or commission.
Following the initial terms, Tthe term of office for commissioners is three (3) years or
until such commissioner's successor is appointed and qualified. The terms of the
cross representatives appointed from the Arts & Culture Advisory Commission, Catfish
Creek Watershed Management Authority, Community Development Advisory
Commission, Historic Preservation Commission, Housing Commission, Human Rights
Commission, Long Range Planning Advisory Commission, Parks & Recreation Advisory
Commission, Transit Advisory Commission, and/or Zoning Advisory Commission must
coincide with their terms on the Resilient Community Advisory Commission.
OFFICIAL
FUBLICATION
ORDINANCE NO. 1 -17 :
AMENDING' CITY: OF,
DUBUQUE CODE OF,
ORDINANCES TITLE 2
BOARDS ND COW
MISSIONS, CHAPTER /
on publication.
Passed, approved and
adopted the 3rd day of
Januar. 2017. I
/s/Roy D. lituol, Mayor
Attest: /s/Trish L.
Gleason,
Assistant City Clerk
Published officially in
the Telegraph Herald
newspaper on the 6th
day of January, 2017.
/s/Trish L. Gleason,
Assistant City Clerk I\
1/6
6 RESILIENT COW-
MUNITY ADVISORY
COMMISSION, SEC-
TION
2-6-7 TERMS BY j
SETTING THE INITIAL
TERMS AND TERMS
FOR THE MEMBERS
OF THE 'COMMISSION
Whereas, the- Resilient
Community Advisory
Commission has nine
(9) members who
serve three (3) year
terms; and
Whereas, all terms
currently have terms
which expire July 1,
2019; and
Whereas, the City
Clerk recommends that
no more than three (3)
members' terms expire,,I
.each year.
NOW, THEREFORE,
BE IT ORDAINED BY .
THE' CITY COUNCIL,
OF THE :CITY OF DU-
BUQUE,10WAv
Section 1. Section
7. of the: City of .D.ubu-
que COO ,,of 'Ordinan"-,
Ces is hereby:aMended
to read as follows:
' 2-6-7: TERMS: :
The initial termsshalf-•
be as follows.
TWo, (2),at,,,large
'rnernberS aOp0irited
until July 1; 2018;
Tejo (2). at‘larOe,
members apP,Oirited
until JulY 1, 2019; and
C. ,Two (2) at -large
Members appointed
until Julyl, 20,20. ,
D. Three -(3) cross rep-
resentative members
appointed until- the ex-
piration of their terms
on.the cross represent-. -
ed board :or commis-
sion.
Following the initial
terms, the term of of-
fice for commissioners
is three (3) years or un-
til such comMissioner's
successor is appointed
and qualified. The
terms of the cross rep-
resentatives appointed
\from the Arts & Culture
Advisory Commission,
Catfish Creek Water-
shed Management Au-
thority, Community De-
velopment Advisory
Commission, Historic ;
Preservation Commis-
sion,
Housing Commis-
sion, Human Rights
Commission, Long
Range„ Planning Advi-
sory
Commission,
Parks & Recreation Ad-
visory Commission,
Transit Advisory Com,
mission, and/or Zoning
Advisory Commission
must coincide with
their terms on the Re-
silient Community Ad-
visory Commission.
Section 2. This Ordi-
nance shall take effect
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: January 06, 2017, and for which the charge is $23.54.
Subscribed to before me a Notary Public in and for Dubuque County, Iowa,
this / day of -� 4 , 20 %7 .
212s -A -
Cif
Notary Public in and for Dubuque County, Iowa.
CJ
sirtl1'u rbor 15468:.
5 f1, EXD FEB, 1, 2017